Personal Assistant
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Job summary
Are you an excellent administrator looking for an interesting role, then This is for you.
We have an exciting opportunity for you to join the Breast Unit at Southend Hospital as a Personal Assistant to the Director of Breast Screening.
You will provide a comprehensive effective and efficient Personal Assistant service to the Director of Screening to enable them to carry out their operational and managerial duties, ensuring effective organisation of their time.
If you are interested in the role and believe you hold the qualities we require, then apply today!
Main duties of the job
Provide personal assistance to the Director of Screening to ensure the right focus is placed on priorities, planning, and organising complex activities including:
Responsibility for inbox management, including monitoring and organising emails.
Responsibility for diary management including compilation, coordination and prioritisation of appointments and developing appropriate measures to ensure the best use of the Director of Screening
Responsible for typing clinic notes (MDT Memos) and clinical letters following the Consultant Radiologist Assessment Clinics.
Minute taking and maintenance of action trackers, producing reports, presentations and meeting papers to an excellent standard and circulating these in a timely manner in advance of and following meetings
Appropriately manage telephone calls in an effective and efficient manner.
Receive visitors on behalf of the Management Team, demonstrating professionalism and always exhibiting the core values of the group.
Undertake general administrative duties in support of the Breast Screening Service including scanning, uploading, and photocopying, in addition to creating, developing and managing databases, spread sheets and other documents in line with the needs of the Breast Screening Service.
Collate and prepare information, documentation and correspondence on behalf of the Director of Screening for a range of audiences both internally and externally.
About us
Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.
We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.
From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.
We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress
Details
Date posted
24 August 2023
Pay scheme
Agenda for change
Band
Band 4
Salary
£25,147 a year Per Annum (Pro Rata for Part Time)
Contract
Permanent
Working pattern
Part-time
Reference number
390-CSS-SO-0523-A
Job locations
Southend
Prittlewell Chase
Westcliff-on-Sea
SS0 0RY
Employer details
Employer name
Mid and South Essex NHS Foundation Trust
Address
Southend
Prittlewell Chase
Westcliff-on-Sea
SS0 0RY
Employer's website
https://www.mse.nhs.uk (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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