Job summary
An exciting opportunity has arisen for an enthusiastic and dynamic individual to join our team.
The post holder will act as first point of contact for communication for a team of Consultants and other clinical staff. Provide an effective and efficient personal assistant and secretarial service. Communicate professionally and confidently with all grades and disciplines. Manage all aspects of the Consultant's roles, liaising with professional bodies where medical staff have additional roles and special interests. Use own initiative in all areas.
The post holder will be required to work as part of a team of one or more Band 4s, Band 3s and Band 2s providing cross cover during annual leave and sick leave as required.
IMPORTANT: This role is dual site based covering both Southend and Basildon Consultants and will require post holder to work at both Southend University Hospital and Basildon University Hospital.
Main duties of the job
- Work as part of the clinical support services team to ensure delivery of a comprehensive and effective administration service to medical personnel across the directorate including the provision of a comprehensive typing and secretarial service.
- Undertaking the full range of Band 4 duties including, diary management and the creation and maintenance of a variety of business and clinical documents.
- Advise relevant departments of consultant and team members annual and study leave arrangements to ensure that relevant adjustments are made to clinic templates and theatre schedules.
- Work without supervision and take the initiative to ensure smooth running of service.
- Liaise with appropriate departments and team members to ensure that any new services introduced run smoothly and efficiently.
- Be versatile and adaptable to the demands of the medical team.
About us
Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people. We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.
From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.
We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.
Job description
Job responsibilities
To read more information about this varied and rewarding role, please refer to the job Description and Person Specification located in the supporting document section.
We look forward to your application.
Job description
Job responsibilities
To read more information about this varied and rewarding role, please refer to the job Description and Person Specification located in the supporting document section.
We look forward to your application.
Person Specification
Qualifications
Essential
- Level 3 Medical Secretary Diploma or Equivalent
- OCR Level 3 Typing or Equivalent
- ECDL and /or Computer literate with proven Microsoft Office skills
Desirable
- NVQ Level 3 Business Administration and/or Customer Care
- Previous experience with Oncology / Cancer Services
Experience
Essential
- Proven experience of working as a Senior Secretary/Personal Assistant in a busy environment.
- Experience of undertaking diary management for consultants/senior managers.
Desirable
- Patient Administration Systems i.e. PAS/ICE/CED
- Digital Dictation and/or Voice Recognition
- Office supervision
- Previous experience of working in a health care environment.
Skills
Essential
- Knowledge of a full range of secretarial procedures and software programmes to RSA III
- Excellent audio/copy typing skills - minimum 55 wpm.
- Excellent organisational skills with the ability to prioritise workload
Person Specification
Qualifications
Essential
- Level 3 Medical Secretary Diploma or Equivalent
- OCR Level 3 Typing or Equivalent
- ECDL and /or Computer literate with proven Microsoft Office skills
Desirable
- NVQ Level 3 Business Administration and/or Customer Care
- Previous experience with Oncology / Cancer Services
Experience
Essential
- Proven experience of working as a Senior Secretary/Personal Assistant in a busy environment.
- Experience of undertaking diary management for consultants/senior managers.
Desirable
- Patient Administration Systems i.e. PAS/ICE/CED
- Digital Dictation and/or Voice Recognition
- Office supervision
- Previous experience of working in a health care environment.
Skills
Essential
- Knowledge of a full range of secretarial procedures and software programmes to RSA III
- Excellent audio/copy typing skills - minimum 55 wpm.
- Excellent organisational skills with the ability to prioritise workload
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
