Job summary
Closing Date: 26.09.25
Shortlisting to take place after closing date: commencing 27.09.25
Interview expected to take place in the week following shortlisting: commencing 13.10.25
To provide an independent audit service to assess standards of functions within the Facilities Directorate, providing assurance that standards are met and maintained and all relevant rectifications identified are addressed within the specific rectification timeframes.
Auditors will specifically focus on cleanliness initially, with other services requiring audit to be developed within the next twelve months.
Audits will monitor performance and standards, ensuring they are as stipulated within relevant legislation, national standards & guidance such as the National Standards for Healthcare Cleanliness.
Main duties of the job
- Working as part of a team of auditors, reporting to the Facilities Audit lead, you will be responsible for undertaking weekly audits.
- Produce rectification reports and liaise with Facilities, Clinical teams and Estates colleagues to ensure reported failure actions are undertaken.
- Ensure that appropriate paperwork is completed following an audit, such as provision of a star rating to wards & departments for cleanliness audits.
- Develop good working relationships with Facilities Supervisors and Clinical and Estates colleagues, ensuring verbal feedback is provided following audits.
About us
Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:
- We value people
- We are one team
- We care
We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.
Job description
Job responsibilities
- To plan schedules in line with audit frequencies, covering the full range of services within the Trust. The areas span across 2 hospitals and covers theatres, wards, clinics, accident & emergency and departments.
- To audit and monitor the cleanliness and general patient environment, by physically visiting all accessible scheduled areas. Ensuring that all areas, rooms and identification numbers are reflected accurately on the audit report
- To assess the elements for auditing and to adhere to restrictions when entering clinical areas.
- To use an electronic audit system to create and complete audits, producing instant feedback, and final reports.
- Provide verbal feedback at the end of the audit, working closely with clinical staff, ward/ department managers, facilities staff, cleaning services staff and estates.
- To produce audit score reports and rectification reports on database system and email to Facilities, Estates and Clinical teams.
- Escalate (verbally and written reports) failures, trends or issues on any areas to the Audit Lead.
- To work autonomously to complete routine and ad hoc audits.
- Maintain effective working relationships with all staff within the Audit Team and Wider Facilities Services.
- Identify underachieving services and/or individuals and escalate to Audit Lead as appropriate.
- To ensure all record and filing systems, both manual and electronic are maintained in an efficient manner in line with relevant Trust policies.
- Support the implementation of quality improvement recommendations.
- Report immediately any system issues/concerns and raise any significant issues observed during the audit to the Audit Lead.
- Such other duties at a comparable level of responsibility, as may normally be agreed with the jobholder.
Job description
Job responsibilities
- To plan schedules in line with audit frequencies, covering the full range of services within the Trust. The areas span across 2 hospitals and covers theatres, wards, clinics, accident & emergency and departments.
- To audit and monitor the cleanliness and general patient environment, by physically visiting all accessible scheduled areas. Ensuring that all areas, rooms and identification numbers are reflected accurately on the audit report
- To assess the elements for auditing and to adhere to restrictions when entering clinical areas.
- To use an electronic audit system to create and complete audits, producing instant feedback, and final reports.
- Provide verbal feedback at the end of the audit, working closely with clinical staff, ward/ department managers, facilities staff, cleaning services staff and estates.
- To produce audit score reports and rectification reports on database system and email to Facilities, Estates and Clinical teams.
- Escalate (verbally and written reports) failures, trends or issues on any areas to the Audit Lead.
- To work autonomously to complete routine and ad hoc audits.
- Maintain effective working relationships with all staff within the Audit Team and Wider Facilities Services.
- Identify underachieving services and/or individuals and escalate to Audit Lead as appropriate.
- To ensure all record and filing systems, both manual and electronic are maintained in an efficient manner in line with relevant Trust policies.
- Support the implementation of quality improvement recommendations.
- Report immediately any system issues/concerns and raise any significant issues observed during the audit to the Audit Lead.
- Such other duties at a comparable level of responsibility, as may normally be agreed with the jobholder.
Person Specification
Experience
Essential
- Significant administrative experience including the devising and managing of electronic audit and information systems.
- Experience of organising meetings and audits, and liaising with key stakeholders and external agencies as appropriate
- Experience of being able to extract and report on data from management audit software systems.
- Significant operational experience of undertaking audits, particularly in Facilities services
Desirable
Skills
Essential
- Ability to work confidently, efficiently and effectively with colleagues, key stakeholders and other Trust staff.
- Clear communicator with excellent writing, data entry and presentation skills; capable of constructing and delivering clear information to Facilities staff and service users both verbally and in written form.
- Ability to provide and receive complex and sensitive information.
- Excellent analytical skills in order to interpret audit data/information in order to interpret data/information in order to create reports and statistics for use by the Facilities Leadership team.
- Ability to meet deadlines whilst working under pressure in a busy and stressful environment with frequent interruptions.
- Ability to problem-solve and use own initiative working within limits of responsibility.
- Excellent keyboard and IT skills including Word, Excel and Microsoft Office, audit related systems & associated technology
- Ability to plan and organise own time
Knowledge
Essential
- Understanding of Information Governance and Confidentiality
- Knowledge and full understanding of the NHS National Standards of Cleanliness
Desirable
- Knowledge of the Facilities Service sector
Qualifications
Essential
- GCSE pass or equivalent in Maths and English
- Hold or be working towards a recognised and relevant administrative qualification.
- NVQ level 3 or equivalent in administration.
Other
Essential
- Willingness to undertake all mandatory training
- Takes responsibility for own personal development and has a positive attitude to further training.
Person Specification
Experience
Essential
- Significant administrative experience including the devising and managing of electronic audit and information systems.
- Experience of organising meetings and audits, and liaising with key stakeholders and external agencies as appropriate
- Experience of being able to extract and report on data from management audit software systems.
- Significant operational experience of undertaking audits, particularly in Facilities services
Desirable
Skills
Essential
- Ability to work confidently, efficiently and effectively with colleagues, key stakeholders and other Trust staff.
- Clear communicator with excellent writing, data entry and presentation skills; capable of constructing and delivering clear information to Facilities staff and service users both verbally and in written form.
- Ability to provide and receive complex and sensitive information.
- Excellent analytical skills in order to interpret audit data/information in order to interpret data/information in order to create reports and statistics for use by the Facilities Leadership team.
- Ability to meet deadlines whilst working under pressure in a busy and stressful environment with frequent interruptions.
- Ability to problem-solve and use own initiative working within limits of responsibility.
- Excellent keyboard and IT skills including Word, Excel and Microsoft Office, audit related systems & associated technology
- Ability to plan and organise own time
Knowledge
Essential
- Understanding of Information Governance and Confidentiality
- Knowledge and full understanding of the NHS National Standards of Cleanliness
Desirable
- Knowledge of the Facilities Service sector
Qualifications
Essential
- GCSE pass or equivalent in Maths and English
- Hold or be working towards a recognised and relevant administrative qualification.
- NVQ level 3 or equivalent in administration.
Other
Essential
- Willingness to undertake all mandatory training
- Takes responsibility for own personal development and has a positive attitude to further training.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
