Job summary
Closing Date: 29.6.25
Shortlisting to take place in the week following closing date: commencing 30.6.25
Interview expected to take place in the week following shortlisting: commencing 7.7.25
We have a vacancy for a Band 4 Senior Medical Secretary to join our Specialist Medicine Department team on a permanent basis. It is essential that the successful applicant is able to work effectively as part of the team supporting and assisting colleagues, whilst prioritising and managing their workload.
Main duties of the job
For the Senior Medical Secretary role you will work within a multi-disciplinary team, and be responsible for a range of duties related to patient pathway management, including, but not limited to: managing outpatient and inpatient waiting lists, including arranging elective admissions and booking patients onto theatre lists; validation of patients RTT pathways, rescheduling appointments; minute taking for Clinical Governance meetings as required; diary management; audio transcription and word processing of clinical letters; production of reports and other correspondence as required for the Specialist Medicine services.
You should be literate and numerate, with excellent organizational, time management and IT skills and an ability to work without supervision.
Medical secretarial and admin experience is essential. An audio typing test will be required at interview.
You will have a high standard of communication and interpersonal skills with the ability to work with staff at all levels. You will have enthusiasm, motivation and demonstrate pride in your work.
If you feel you have the skills, experience and drive that it takes to be part of a Trust whose mission is to provide safe, high quality healthcare at all times to its population, we look forward to you application.
About us
Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:
- We value people
- We are one team
- We care
We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.
Job description
Job responsibilities
Please see attached for the job description document for this post for further details in regards to the main responsibilities of the role.
Person specification Experience Essential criteria
- Previous Medical Secretarial Experience
- Experience of EPR (Electronic Patient Record) or other PAS system
- Experience of working in NHS
Skills Essential criteria
- Literacy and Numeracy skills
- Excellent verbal and written communication skills
- Ability to achieve thoroughness and accuracy when accomplishing a task
- Audio typing
Desirable criteria
- Excellent people management skills
Knowledge Essential criteria
- Sound knowledge and understanding of Microsoft Office packages, including Excel and Power-point, internet, e-mail etc
- Knowledge of EPR (or equivalent system)
- Knowledge of Medical Terminology
Qualifications Essential criteria
- Educated to GCSE standard*
- Vocational qualification level 3 or equivalent
- An appropriate speed and accuracy of typing is required for this role and this will be assessed at interview
Job description
Job responsibilities
Please see attached for the job description document for this post for further details in regards to the main responsibilities of the role.
Person specification Experience Essential criteria
- Previous Medical Secretarial Experience
- Experience of EPR (Electronic Patient Record) or other PAS system
- Experience of working in NHS
Skills Essential criteria
- Literacy and Numeracy skills
- Excellent verbal and written communication skills
- Ability to achieve thoroughness and accuracy when accomplishing a task
- Audio typing
Desirable criteria
- Excellent people management skills
Knowledge Essential criteria
- Sound knowledge and understanding of Microsoft Office packages, including Excel and Power-point, internet, e-mail etc
- Knowledge of EPR (or equivalent system)
- Knowledge of Medical Terminology
Qualifications Essential criteria
- Educated to GCSE standard*
- Vocational qualification level 3 or equivalent
- An appropriate speed and accuracy of typing is required for this role and this will be assessed at interview
Person Specification
Experience
Essential
- Experience to prioritise and manage a diverse workload
Desirable
- Minimum of 1 years previous Medical Secretarial Experience
- Experience in developing and implementing administrative systems, processes and procedures
Skills
Essential
- Literacy and Numeracy
- Ability to communicate in English both verbally and in writing at a high level
- Ability to achieve thoroughness and accuracy when accomplishing a task
Desirable
- Shorthand
- Use of electronic systems, diaries, patient records, training
Knowledge
Essential
- Sound knowledge of Microsoft Office packages, including Excel and Power-point, internet, e-mail etc...
- Knowledge of Patient Administration System (or equivalent system)
- Medical Terminology
Qualifications
Essential
- Educated to GCSE standard (or equivalent)
- An appropriate speed and accuracy of typing is required for this role and this will be assessed at interview
Desirable
- Medical Secretary Diploma
- Advanced secretarial qualifications
- Vocational qualification level 3 or equivalent
Person Specification
Experience
Essential
- Experience to prioritise and manage a diverse workload
Desirable
- Minimum of 1 years previous Medical Secretarial Experience
- Experience in developing and implementing administrative systems, processes and procedures
Skills
Essential
- Literacy and Numeracy
- Ability to communicate in English both verbally and in writing at a high level
- Ability to achieve thoroughness and accuracy when accomplishing a task
Desirable
- Shorthand
- Use of electronic systems, diaries, patient records, training
Knowledge
Essential
- Sound knowledge of Microsoft Office packages, including Excel and Power-point, internet, e-mail etc...
- Knowledge of Patient Administration System (or equivalent system)
- Medical Terminology
Qualifications
Essential
- Educated to GCSE standard (or equivalent)
- An appropriate speed and accuracy of typing is required for this role and this will be assessed at interview
Desirable
- Medical Secretary Diploma
- Advanced secretarial qualifications
- Vocational qualification level 3 or equivalent
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
