Personal Assistant
Bradford Teaching Hospitals NHS Foundation Trust
The closing date is 27 April 2025
Job summary
Closing Date: 27th April 2025 (this may change dependent on response)
Interview expected to take place in the week following shortlisting: commencin: 20th May 2025
We are seeking a highly motivated, committed and experienced Personal Assistant to provide a comprehensive service to the Senior Leadership Team in Women's Services. The jobholder will be one of two Personal Assistants (PA's) responsible for the effective provision of a comprehensive secretarial and administrative service to the team, which includes the General Manager, Director of Midwifery, Head of Midwifery and the Women's Services Clinical Director. You will carry out all secretarial duties as required; organise your own workload and work on your initiative.
This is a fantastic opportunity to join an outstanding Trust at such an exciting time. For us though, your skills can and will make a real difference to the efficiency of our Leadership Team and the work we do to maintain an effective and efficient service within the Women's, so join us and help to fulfill your own potential too.
Main duties of the job
Please find a list of the primary duties and areas of responsibilities within the attached Job Description.
About us
Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:
- We value people
- We are one team
- We care
We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.
Job description
Job responsibilities
Please find a list of the primary duties and areas of responsibilities within the attached Job Description.
Job description
Job responsibilities
Please find a list of the primary duties and areas of responsibilities within the attached Job Description.
Person Specification
Experience
Essential
- Previous significant secretarial experience
- Experience in developing and implementing administrative systems, processes and procedures
- Experience of dealing with people at all levels in a variety of situations, some of which could be sensitive, distressing or emotional
- Experience to prioritise and manage a diverse workload
Desirable
Skills
Essential
- Minute taking and transcribing skills
- Skills commensurate with those expected at RSA III/OCRApplication formE
- Audio Typing
- Ability to communicate in English both verbally and in writing at a high level
Knowledge
Essential
- Understanding of Information Governance and Confidentiality
- Microsoft office packages including Excel and Power-point, internet, email etc
Desirable
- Knowledge of Patient administration system or equivalent
- Medical terminology
- Use of electronic systems, diaries, patient records, training.
Qualifications
Essential
- Educated to GCSE standard or equivalent
- RSA III/OCR Typing/Word Processing or equivalent qualification/experience
Desirable
- Medical Secretary Diploma or certificate
- Advanced secretarial qualifications
- ECDl/CLAIT/iTQ
Other Requirements
Essential
- Ability to work in a confidential environment, to safeguard personal and commercial information relating to patients, staff and services
Person Specification
Experience
Essential
- Previous significant secretarial experience
- Experience in developing and implementing administrative systems, processes and procedures
- Experience of dealing with people at all levels in a variety of situations, some of which could be sensitive, distressing or emotional
- Experience to prioritise and manage a diverse workload
Desirable
Skills
Essential
- Minute taking and transcribing skills
- Skills commensurate with those expected at RSA III/OCRApplication formE
- Audio Typing
- Ability to communicate in English both verbally and in writing at a high level
Knowledge
Essential
- Understanding of Information Governance and Confidentiality
- Microsoft office packages including Excel and Power-point, internet, email etc
Desirable
- Knowledge of Patient administration system or equivalent
- Medical terminology
- Use of electronic systems, diaries, patient records, training.
Qualifications
Essential
- Educated to GCSE standard or equivalent
- RSA III/OCR Typing/Word Processing or equivalent qualification/experience
Desirable
- Medical Secretary Diploma or certificate
- Advanced secretarial qualifications
- ECDl/CLAIT/iTQ
Other Requirements
Essential
- Ability to work in a confidential environment, to safeguard personal and commercial information relating to patients, staff and services
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
