Job summary
An exciting opportunity has arisen for an enthusiastic individual to work collaboratively as part of the Quality Team. The Quality Team plays a key role in supporting the Trust in its ambition to be an outstanding provider of healthcare and is at the forefront of learning, improvement and assurance.
The successful candidate must possess sound secretarial skills, including meeting facilitation, agenda setting and minute taking. They must be self-motivated, pro-active and able to work on their own initiative. They must be able to organise their own workload, have the ability to pay attention to detail and be committed to producing high quality work at all times. They should be a good communicator at all levels and have excellent working knowledge of Microsoft packages, including Word, Excel and Outlook. The post-holder will have a willingness to learn and will be adaptable to change.
Main duties of the job
The job holder will work as part of a team to provide an efficient and effective secretarial and administrative service to the Quality Team under the direction of the identified line manager.
Responsible for the provision of a range of secretarial and administrative duties related to the core functions of the Quality Team, including diary management, facilitation of meetings, audio transcription and word processing of letters, production of reports and other correspondence.
The post holder will be expected to manage their own workload on a day to day basis within agreed objectives. They will need to have an ability to determine priorities, deal with conflicting tasks and achieve deadlines. They will be able to identify future tasks and work needs. They will be able to work unsupervised, whilst providing a friendly and approachable service for all users, internally and externally. They will maintain confidentiality at all times.
About us
Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:
- We value people
- We are one team
- We care
We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.
Job description
Job responsibilities
Please refer to the attached Job Description and Person Specification for more information about the role.
Job description
Job responsibilities
Please refer to the attached Job Description and Person Specification for more information about the role.
Person Specification
Qualifications
Essential
- Holds qualifications equivalent to NVQ Level 3 in Business and Administration, or is able to demonstrate administrative working experience of an equivalent level.
- Educated to GCSE level - Grade C minimum in English and Mathematics.
- An appropriate speed and accuracy of typing is required for this role and this will be assessed at interview, or experience using IT equipment which would equate to this level.
Desirable
- Medical Secretary Diploma
Experience
Essential
- Previous secretarial experience
- Experience of working in an environment with minimal supervision.
- Able to demonstrate a sound working knowledge of Microsoft Office packages (eg Access, Excel and Word) to produce fairly complex documents, analysis and regular reports.
- Working knowledge of Datix (Risk Management System) or similar database system.
- Experience of managing diary systems via Outlook or similar system.
- Experience of providing full administration/facilitation of meetings to a Committee/Group, including production of an agenda, taking minutes, etc.
Desirable
- Experience of using computer packages such as Evolve, EPR, CRIS to locate and extract information as required
- Previous medical secretarial experience
- Experience of development and maintenance of spread sheets and data bases, web pages.
- Experience of working in the health sector/NHS
Skills
Essential
- Excellent verbal and written communication skills
- Demonstrates the ability to work under pressure
- Demonstrates the ability to prioritise own workload and work with minimal supervision
- Systematic and methodical approach to work
- Able to communicate concisely with a wide range of staff at all levels
- Excellent written and presentation skills.
- Accurate typing and advance document formatting skills.
- Ability to proof-read and pay attention to detail.
- Ability to keep accurate records and write concise, accurate notes and correspondence.
- Ability to work effectively as a member of a team or on own initiative.
- Ability to concentrate in a workplace where frequent interruptions may be commonplace.
- Ability to demonstrate effective planning, organisational and time management skills and to meet strict deadlines.
Desirable
- Good understanding of healthcare and NHS
Person Specification
Qualifications
Essential
- Holds qualifications equivalent to NVQ Level 3 in Business and Administration, or is able to demonstrate administrative working experience of an equivalent level.
- Educated to GCSE level - Grade C minimum in English and Mathematics.
- An appropriate speed and accuracy of typing is required for this role and this will be assessed at interview, or experience using IT equipment which would equate to this level.
Desirable
- Medical Secretary Diploma
Experience
Essential
- Previous secretarial experience
- Experience of working in an environment with minimal supervision.
- Able to demonstrate a sound working knowledge of Microsoft Office packages (eg Access, Excel and Word) to produce fairly complex documents, analysis and regular reports.
- Working knowledge of Datix (Risk Management System) or similar database system.
- Experience of managing diary systems via Outlook or similar system.
- Experience of providing full administration/facilitation of meetings to a Committee/Group, including production of an agenda, taking minutes, etc.
Desirable
- Experience of using computer packages such as Evolve, EPR, CRIS to locate and extract information as required
- Previous medical secretarial experience
- Experience of development and maintenance of spread sheets and data bases, web pages.
- Experience of working in the health sector/NHS
Skills
Essential
- Excellent verbal and written communication skills
- Demonstrates the ability to work under pressure
- Demonstrates the ability to prioritise own workload and work with minimal supervision
- Systematic and methodical approach to work
- Able to communicate concisely with a wide range of staff at all levels
- Excellent written and presentation skills.
- Accurate typing and advance document formatting skills.
- Ability to proof-read and pay attention to detail.
- Ability to keep accurate records and write concise, accurate notes and correspondence.
- Ability to work effectively as a member of a team or on own initiative.
- Ability to concentrate in a workplace where frequent interruptions may be commonplace.
- Ability to demonstrate effective planning, organisational and time management skills and to meet strict deadlines.
Desirable
- Good understanding of healthcare and NHS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
