Job summary
We are looking for a committed team player to join the Respiratory/Lung Cancer multidisciplinary team as a Lung Cancer IPT and Data Co-ordinator. This post is integral to delivering the Targeted Lung Health Check Programme to patients in the Bradford and North Kirklees area.
The post holder will co-ordinate the journey of patients through the LHC Programme to ensure there is effective co-operation between hospitals involved in the delivery of the service. The role is pivotal in supporting the clinical team involved in providing the LHC service by actively managing patients being referred to other providers following a positive screening result, ensuring that all patients adhere to Cancer Waiting Times national standards and taking appropriate action to avoid breaches where possible.
The successful applicant will be comfortable with data collection/analysis report production , working to reporting deadlines and liaising with colleagues across the ICB.
Main duties of the job
Being the primary contact between organisations.Liaising with other Trusts across the Cancer Alliance and developing and maintaining good working relationships with designated staff at other Trusts involved in the Programme.
Managing robust inter-provider processes.
Using Trust information systems for the recording and reporting of clinical and performance data in accordance with the Trusts IT Strategy
Developing and maintaining a weekly highlight report which demonstrates the Trust's achievement against the national standard for inter provider transfers (IPT by Day 38).
Reporting deadlines and informing line managers in advance of potential problems
Ensuring referral, diagnostic and treatment pathway data is collected in "real time".Collect data from a variety of sources e.g. EPR, patient casenotes, SMDT meetings, clinical and administrative staff, to ensure all documentation is adequately maintained, and accurately enter data into required computer databases including Waiting Times and clinical databases.
About us
Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:
- We value people
- We are one team
- We care
We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.
Job description
Job responsibilities
Inter Provider Cancer Pathway Co-ordination
- Responsible for monitoring and tracking inter-provider transfers across organisational boundaries. Ensure all transfers are recorded accurately on the Cancer Tracking Database, PPM and PTL specialty.
- Proactively monitor and manage cancer waiting times by identifying risks and initiating corrective actions to ensure the standards set out in The NHS Cancer Plan and Cancer Reform Strategy are delivered where clinically appropriate.
- Liaise with internal Cancer MDT Co-ordinators, external staff in a variety of departments to ensure timely transfer of patients with completed minimal datasets.
- Negotiating with members/departments of external Trusts to ensure that patient appointments are booked to meet national and local waiting times targets as laid down in the NHS Cancer Plan.
- Inform potential patient breaches to the relevant General Managers including Cancer Services and Lung CBU.
- Contribute to developing action plans to prevent future breaches and delays
- Work alongside other Cancer MDT Co-ordinators to provide cover, support and share best practice
Data Administration
- Ensure data is collected in real time as patients pass through their referral, diagnostic and treatment pathway to meet the national statutory waiting time targets and provide data that will support clinical staff in delivering quality patient care
- Collect data from a variety of sources e.g. EPR, patient casenotes, SMDT meetings, clinical and administrative staff, to ensure all documentation is adequately maintained, and accurately enter data into required computer databases including Waiting Times and clinical databases
- Assist in data collection, analysis and the production of reports when required for the Trusts Management Teams, Lead Clinicians, the Cancer Registry, Network Audit programmes and service agreements to meet the Trusts statutory requirements
- Ensure that all data is kept securely to maintain the confidentiality of staff and patients at all times
- Work to reporting deadlines and inform line managers in advance of potential problems
- Ensure that all data items are completed as necessary and in accordance with agreed data definitions so local processes and outcome data can be compared with national benchmarks
- In conjunction with SMDTs, review and support the implementation of new ways of working which may influence service changes/developments as the priorities for cancer modernisation change
IT and Support Skills
- Use of Microsoft Office
- Setting up and use of video-conference equipment to support SMDTs
- Use the Cancer Tracking Database, PPM, PAS, (Pathology), Radiology, and other databases relating to the cancer pathway
- Interrogation of the cancer information system to:-
- Maintain data quality
- Provide analysis and reporting for clinical staff
- Provide performance related analysis and reporting
- To work within the provisions of the Data Protection Act of 1998 and the Caldecott report
Escalation of Actions
The post-holder will:
- Monitor the pathway timescales and escalate in a timely manner to achieve targets.
- Ensure that all relevant information is provided, in a timely manner, to the staff responsible for initiating escalation and alerts.
- Timely review of responses and further escalation as required.
Reporting Breaches of the Target
The post-holder will:
- Identify breaches via the tracking systems, in accordance with the cancer wait guidance, and provide internal breach report and review of breach reason to the Cancer Business & Pathway Data Manager and General Manager.
- Ensure all breaches are identified and an initial report sent to members of the clinical team and General Managers as well as General Manager regularly.
- Keep on record all breach forms and reasons for breaches for future audits.
Communication
The post-holder will:
- Gather information from various sources to ensure that the patient benefits from improved and speedier communication
- Communicate with key departments (diagnostics, clinic bookings etc.,) to ascertain if treatments conducted and to update records and databases
- Organise, coordinate and present patient information to the CBU and communicate aspects of care requiring completion to clinical staff at these meetings as required
- Communicate information on the patients progress on the care pathway to Specialty and General Managers and other staff as required.
- Liaise and communicate cancer guidance and definitions to key staff within the Trust.
Job description
Job responsibilities
Inter Provider Cancer Pathway Co-ordination
- Responsible for monitoring and tracking inter-provider transfers across organisational boundaries. Ensure all transfers are recorded accurately on the Cancer Tracking Database, PPM and PTL specialty.
- Proactively monitor and manage cancer waiting times by identifying risks and initiating corrective actions to ensure the standards set out in The NHS Cancer Plan and Cancer Reform Strategy are delivered where clinically appropriate.
- Liaise with internal Cancer MDT Co-ordinators, external staff in a variety of departments to ensure timely transfer of patients with completed minimal datasets.
- Negotiating with members/departments of external Trusts to ensure that patient appointments are booked to meet national and local waiting times targets as laid down in the NHS Cancer Plan.
- Inform potential patient breaches to the relevant General Managers including Cancer Services and Lung CBU.
- Contribute to developing action plans to prevent future breaches and delays
- Work alongside other Cancer MDT Co-ordinators to provide cover, support and share best practice
Data Administration
- Ensure data is collected in real time as patients pass through their referral, diagnostic and treatment pathway to meet the national statutory waiting time targets and provide data that will support clinical staff in delivering quality patient care
- Collect data from a variety of sources e.g. EPR, patient casenotes, SMDT meetings, clinical and administrative staff, to ensure all documentation is adequately maintained, and accurately enter data into required computer databases including Waiting Times and clinical databases
- Assist in data collection, analysis and the production of reports when required for the Trusts Management Teams, Lead Clinicians, the Cancer Registry, Network Audit programmes and service agreements to meet the Trusts statutory requirements
- Ensure that all data is kept securely to maintain the confidentiality of staff and patients at all times
- Work to reporting deadlines and inform line managers in advance of potential problems
- Ensure that all data items are completed as necessary and in accordance with agreed data definitions so local processes and outcome data can be compared with national benchmarks
- In conjunction with SMDTs, review and support the implementation of new ways of working which may influence service changes/developments as the priorities for cancer modernisation change
IT and Support Skills
- Use of Microsoft Office
- Setting up and use of video-conference equipment to support SMDTs
- Use the Cancer Tracking Database, PPM, PAS, (Pathology), Radiology, and other databases relating to the cancer pathway
- Interrogation of the cancer information system to:-
- Maintain data quality
- Provide analysis and reporting for clinical staff
- Provide performance related analysis and reporting
- To work within the provisions of the Data Protection Act of 1998 and the Caldecott report
Escalation of Actions
The post-holder will:
- Monitor the pathway timescales and escalate in a timely manner to achieve targets.
- Ensure that all relevant information is provided, in a timely manner, to the staff responsible for initiating escalation and alerts.
- Timely review of responses and further escalation as required.
Reporting Breaches of the Target
The post-holder will:
- Identify breaches via the tracking systems, in accordance with the cancer wait guidance, and provide internal breach report and review of breach reason to the Cancer Business & Pathway Data Manager and General Manager.
- Ensure all breaches are identified and an initial report sent to members of the clinical team and General Managers as well as General Manager regularly.
- Keep on record all breach forms and reasons for breaches for future audits.
Communication
The post-holder will:
- Gather information from various sources to ensure that the patient benefits from improved and speedier communication
- Communicate with key departments (diagnostics, clinic bookings etc.,) to ascertain if treatments conducted and to update records and databases
- Organise, coordinate and present patient information to the CBU and communicate aspects of care requiring completion to clinical staff at these meetings as required
- Communicate information on the patients progress on the care pathway to Specialty and General Managers and other staff as required.
- Liaise and communicate cancer guidance and definitions to key staff within the Trust.
Person Specification
Experience
Essential
- Experience of working in a customer/patient focussed environment
- Experience of working in a hospital/NHS environment
- Experience of coaching/teaching patients and carers
Desirable
- Use of Trust IT systems including PPM
- Previous experience working within a cancer service
- Experience co-ordinating a patient workload
- Basic counselling
Skills
Essential
- Professional attitude to work, diplomatic and calm under pressure
- Ability to work flexibly and adapt to changes in work circumstances
- Reliable, enthusiastic and self-motivated
- Able to work on own initiative and as part of a team
- Thoroughness and attention to detail
- Effective organisational, prioritising and time management skills
- Ability to solve problems and make decisions under pressure
- Demonstrate a proactive approach to work
- Ability to retrieve information from a wide range of sources and in different formats
- Strong interpersonal skills, concise verbal and written communication skills
- Ability to communicate at all levels and in difficult circumstances
- Tactful and diplomatic with the ability to sensitively ask about information needs.
Knowledge
Essential
- Thorough knowledge of patient administration processes
- Advanced knowledge of medical terminology
- Understanding of Information Governance and Confidentiality
Desirable
- Knowledge of tracking and monitoring patients using information systems
- Knowledge of Trust administrative protocols, policies & procedures
- Knowledge of relevant cancer treatments, interventions and terminology.
Qualifications
Essential
- Good general education with GCSE Maths and English, or equivalent.
- ECDL or equivalent IT experience
Desirable
- NVQ 3 in Health or Social Care or equivalent experience.
Person Specification
Experience
Essential
- Experience of working in a customer/patient focussed environment
- Experience of working in a hospital/NHS environment
- Experience of coaching/teaching patients and carers
Desirable
- Use of Trust IT systems including PPM
- Previous experience working within a cancer service
- Experience co-ordinating a patient workload
- Basic counselling
Skills
Essential
- Professional attitude to work, diplomatic and calm under pressure
- Ability to work flexibly and adapt to changes in work circumstances
- Reliable, enthusiastic and self-motivated
- Able to work on own initiative and as part of a team
- Thoroughness and attention to detail
- Effective organisational, prioritising and time management skills
- Ability to solve problems and make decisions under pressure
- Demonstrate a proactive approach to work
- Ability to retrieve information from a wide range of sources and in different formats
- Strong interpersonal skills, concise verbal and written communication skills
- Ability to communicate at all levels and in difficult circumstances
- Tactful and diplomatic with the ability to sensitively ask about information needs.
Knowledge
Essential
- Thorough knowledge of patient administration processes
- Advanced knowledge of medical terminology
- Understanding of Information Governance and Confidentiality
Desirable
- Knowledge of tracking and monitoring patients using information systems
- Knowledge of Trust administrative protocols, policies & procedures
- Knowledge of relevant cancer treatments, interventions and terminology.
Qualifications
Essential
- Good general education with GCSE Maths and English, or equivalent.
- ECDL or equivalent IT experience
Desirable
- NVQ 3 in Health or Social Care or equivalent experience.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
