Job responsibilities
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COMMUNICATION & WORKING RELATIONSHIPS
Create effective relationships across Finance, Procurement, Charity, Communications and operational services to deliver growth, service and financial education.
Work with appointed accountants, auditors and investment managers to meet legal and tax requirements and optimise returns within risk appetite.
Network with NHS charity finance peers (e.g. NHS Charities Together, HFMA) to anticipate legal and regulatory change and plan compliance.
Present quarterly finance, legal, compliance, risk and control reports to the Charity Committee; provide urgent escalation to the Associate Director as required.
Present monthly financial reports to the Subsidiary management group with relevant commentary.
Support the Finance Manager Treasury, Subsidiary & Independent Sector with delivery of Trust reporting, cash-flow forecasting, and maintaining/ improving the control environment.
Discuss complex financial queries with staff, suppliers and customers; negotiate with NHS and external organisations on cost and service matters.
Key working relationships include:
Finance Manager Treasury Subsidiary & Independent Sector
Head of Financial Services
Associate Director of Communications and Partnerships
Fundraising and Partnerships Manager
Charity Accountant
Subsidiary Deputy Accountant
Senior colleagues in the finance team
Communications and engagement team
Members of the Charity Committee
Investment managers
Auditors
Bank
Fund managers within the Charity
Fundraisers, donors, corporate sponsors
Third party suppliers
HM Revenue & Customs
ANALYTICAL & JUDGEMENT
Support the Finance Manager Treasury Subsidiary & Independent Sector in delivering high-quality financial reporting and cashflow forecasting for the Trust.
Support the Finance Manager Treasury, Subsidiary & Independent Sector in tax, governance and control compliance.
Codevelop the Charity financial strategy aligned to Trust strategy and the Fundraising Strategy; model income/expenditure scenarios.
Prepare Charity annual budget; lead monthly forecasts and variance analysis for Charity; interpret trends and recommend actions.
Prepare the Subsidiary annual budget; monthly forecasts and variance analysis; interpret trends and recommend actions.
Prepare yearend Charity statutory accounts and financial sections of the annual report (SORP); consider and implement audit recommendations.
Support in the preparation of yearend Subsidiary statutory accounts (under FRS102); consider and implement audit recommendations.
Support grant applications/business cases; monitor delivery, outcomes and impact of funded projects.
PLANNING & ORGANISATION
Submit periodic reports to Trust committees, NHSE and HMRC to agreed deadlines.
Manage the Charity and reporting and finances ensuring that effective and appropriate processes, controls, safeguards and financial risk management procedures are in place and being followed.
Provide financial management reporting, grant reporting and reporting of KPIs to the Charity Committee, Corporate Trustee and Associate director of communications and partnerships.
Provide financial management reporting to the Subsidiary board and management group.
Support the charitys fundraising strategy, planning, service delivery and income generation, ensuring effective processes are in place for resource allocation, cost control and performance monitoring.
Oversee all gift aid reclaims.
Co-ordinate all audit, accounting and taxation services and provide advice to the Charity on statutory and financial reporting for audit/independent examination in line with SORP regulations.
Support production of the end of year statutory accounts for the Subsidiary in line with Companies act and FRS102.
Preparation of the Subsidiary budget for board consideration.
Ensure that all audits, annual reports and returns to the Charity Commission, Companies House and HMRC are completed accurately and on time by working closely with the appointed auditors.
Work with the Charity Committee, Corporate Trustee finance team and senior finance managers of the Trust to ensure that the necessary accounting processes and reporting systems are in place.
Ensure that regular reviews take place with the investment managers as directed by the Charity Committee.
PATIENT & CLIENT CARE
Model and promote compassionate, inclusive behaviours in interactions with staff, volunteers, donors and the public in line with NHS values and the Charitys principles.
POLICY & SERVICE DEVELOPMENT
Review, design and implements finance policies/procedures and leads automation improvements for the Charity/Subsidiary
Assist the Finance Manager Treasury Subsidiary & Independent Sector in reviewing and updating financial processes and policies.
Assist and support the Fundraising and Partnerships Manager in delivering the fundraising strategy.
Contribute to service improvement and digital automation to enhance efficiency, control and user experience.
FINANCE, EQUIPMENT & OTHER RESOURCES
Maintain a single source of fund reporting (fund purpose, holder, directorate, classification, balances) ensuring accuracy and transparency.
Produce monthly management accounts and balance sheet reconciliations for Charity and Subsidiary; ensure all income is receipted and expenditure authorised.
Manage income types (donations, legacies, grants, trading) in line with Charity Law; allocate income, interest, dividends and costs to individual funds; maintain average balance registers.
Oversee Subsidiary AP/AR cycles and credit control; implement controls to safeguard assets and manage working capital.
Lead procurement oversight for the Charity; develop/renew service contracts and monitor supplier performance.
PEOPLE MANAGEMENT & TRAINING
Linemanage 2 WTEs and provide daytoday supervision of 2 WTEs; responsible for recruitment, appraisal and development.
Provide line management, coaching and daytoday support to the Charity Accountant; oversee objectives, development and wellbeing.
Provide leadership and supervision to the Subsidiary Deputy Accountant; ensure cover and resilience across key processes.
Design and deliver specialist financial training for fund holders, divisional leaders and the Charity Committee.
Deputise for the Finance Manager Treasury Subsidiary & Independent Sector when required.
INFORMATION TECHNOLOGY & ADMINISTRATIVE DUTIES
Ensure robust and effective financial systems and records to maintain financial integrity (e.g. general ledger, AP/AR, bank, fixed assets) for the Charity and Subsidiary.
Support effective use of Donorfy for donor/fund management and reporting; ensure GDPRcompliant handling of personal and donor data.
Develop regular operational reporting and dashboards to enable decisionmaking and benchmarking with peer NHS charities.
RESEARCH & DEVELOPMENT
Support the financial services team in reviewing and implementing changes in IFRS standards, NHSE reporting guidelines and tax law changes.
Support the Finance Manager Treasury Subsidiary & Independent Sector in reviewing and implementing changes to FRS102 and Company Law for Subsidiary reporting.
Benchmark Charity performance against other NHS charities to drive improved investment outcomes and operating efficiency.
Horizonscan changes in Charity Law and VAT; assess impacts and implement compliant processes.
FREEDOM TO ACT
Acts as the organisations lead finance contact for the Charity and Subsidiary on daytoday matters within agreed policies/SFIs, exercising professional judgement and escalating material risks.
Stewardship of c. £16 m funds per annum.
Assist or delegate for the Finance Manager Treasury, Subsidiary & Independent Sector as required for Trust and Subsidiary information, finance and control matters, and contribute to the development of strategies.
Assist or delegate for the Associate Director of Communications and Partnerships as required for any Charity information, finance and control matters, and participate in development of Charity strategies and objectives in respect to information and control requirements.
Responsible for overall management and performance of Charity Accountant and Deputy Subsidiary Accountant.
Lead the consolidation and reclassification of the 180 existing funds to ensure compliance with Charity Law and donor wishes and provide a full reconciliation to the Charity Commission for approval.
Establish and monitor the operational budget for the Charity, identifying and reporting on key performance indicators to ensure any required corrective action can be taken in a proactive and timely manner.
Review, update and manage the Charity processes and templates (spend etc.) and deliver financial training to divisional leaders, fund holders and managers to ensure adherence across the Trust.
Always maintaining a professional and confidential approach to work.
Actively participating in regular supervision sessions and team meetings as requested.
To be willing to attend appropriate training courses.
Working outside normal office hours if required to do so to meet the needs of the service.
Carrying out other duties as requested by the Finance Manager Treasury, Subsidiary & Independent Sector.
