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Torbay and South Devon NHS Foundation Trust

Personal Assistant to Management Team

The closing date is 28 May 2025

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Job summary

We have an exciting opportunity at Children and Family Health Devon (CFHD) for a Personal Assistant to the Management team. This role is 30 hours per week between Monday-Friday (to include a Friday).

Main duties of the job

  • Within this role the post holder will play a key role in providing comprehensive business administration support for the Management Team. This will involve: liaising with various members of the Directorate and external Departments or Trusts, organising multiple electronic diaries through use of Outlook, maintain records, the typing of minutes from various Directorate meetings, operating a bring forward system and preparing papers for relevant meetings.

About us

Children and Family Health Devon provide health services for children, young people and families across Devon. Our hope is that our services help children and young people to feel healthy, happy and safe.

Details

Date posted

14 May 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

388-7197976-A&C

Job locations

Capital Court

Bittern Road, Sowton Industrial Estate

Exeter

EX2 7FW


Job description

Job responsibilities

Tasks include but not restricted to:

  • Administrative support to Senior Leadership Team including diary management.
  • Meeting support including preparation, minute taking, updating action logs, chasing actions.
  • Develop and maintain effective working relationships with a range of people.
  • Assist in the production of wide range of written material including reports.
  • Supporting leadership functions such as vacancy and training panel meetings. Processing invoices.
  • Use initiative and organise own time effectively.
  • Deal with and respond to written and email correspondence on behalf of the management team.
  • Arrange meetings, conferences, appointments etc.

Job description

Job responsibilities

Tasks include but not restricted to:

  • Administrative support to Senior Leadership Team including diary management.
  • Meeting support including preparation, minute taking, updating action logs, chasing actions.
  • Develop and maintain effective working relationships with a range of people.
  • Assist in the production of wide range of written material including reports.
  • Supporting leadership functions such as vacancy and training panel meetings. Processing invoices.
  • Use initiative and organise own time effectively.
  • Deal with and respond to written and email correspondence on behalf of the management team.
  • Arrange meetings, conferences, appointments etc.

Person Specification

Qualifications and experience

Essential

  • Good general education at GCSE
  • RSA, NVQ Level 4 or equivalent experience
  • Advanced MS packages knowledge and IT skills
  • Effective communication skills
  • Effective organisational skills
  • Able to support meetings/minute taking
  • Prioritisation skills and time management skills

Desirable

  • Experience at event organising
  • Project planning experience
  • Previous PA support to senior manager level
  • Experience in customer care/healthcare or education setting
Person Specification

Qualifications and experience

Essential

  • Good general education at GCSE
  • RSA, NVQ Level 4 or equivalent experience
  • Advanced MS packages knowledge and IT skills
  • Effective communication skills
  • Effective organisational skills
  • Able to support meetings/minute taking
  • Prioritisation skills and time management skills

Desirable

  • Experience at event organising
  • Project planning experience
  • Previous PA support to senior manager level
  • Experience in customer care/healthcare or education setting

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Torbay and South Devon NHS Foundation Trust

Address

Capital Court

Bittern Road, Sowton Industrial Estate

Exeter

EX2 7FW


Employer's website

https://www.torbayandsouthdevon.nhs.uk (Opens in a new tab)

Employer details

Employer name

Torbay and South Devon NHS Foundation Trust

Address

Capital Court

Bittern Road, Sowton Industrial Estate

Exeter

EX2 7FW


Employer's website

https://www.torbayandsouthdevon.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Business Support Lead

Kerry Way

kway@nhs.net

07971246673

Details

Date posted

14 May 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

388-7197976-A&C

Job locations

Capital Court

Bittern Road, Sowton Industrial Estate

Exeter

EX2 7FW


Supporting documents

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