Medications Unit Administrator
Torbay and South Devon NHS Foundation Trust
The closing date is 14 May 2025
Job summary
We are seeking to appoint a Medications Unit Administrator.
The Medications Unit Service is based within the Rheumatology department and the successful candidate will support the efficient and safe delivery of the Medications Unit Service for patients within the Rheumatology service and other specialties across Torbay and South Devon NHS Foundation Trust .
There are no budgetary or staff responsibilities for this post
Main duties of the job
- To support the day to day administration of the Medications Unit Service.
- To facilitate patient pathways by coordinating, booking and proactively tracking the timeliness of patient's treatments and appointments for patients requiring medication therapies.
- Close and effective liaison with different departments and neighbouring Trusts is an essential aspect of this role.
- Excellent organisational communication skills together with high levels of accuracy and attention to detail are therefore a key requirement for this post.
About us
The Rheumatology Team is based at Kitson Hall, Torbay Hospital. It is a multidisciplinary team, working closely together, committed to providing excellent services for our patients.
Job description
Job responsibilities
- Actively track all patients receiving medication treatments, to ensure all appointments and infusions are delivered in accordance with NICE guidance
- Maintain PTL databases and/or other data collection systems. Assisting in capturing data on all patients within the service and provide reports as required
- Liaise with appropriate clinical teams and support staff to identify any patients outside of the establishes protocol
- Participate in the development and maintenance of databases to capture patient information and reports as required
- Provide detailed analysis reports to lead clinician and operational/practice manager for any patients with waiting times outside of the national standards
- To actively book all follow up appointments and infusion treatments by liaising with the MDT
Job description
Job responsibilities
- Actively track all patients receiving medication treatments, to ensure all appointments and infusions are delivered in accordance with NICE guidance
- Maintain PTL databases and/or other data collection systems. Assisting in capturing data on all patients within the service and provide reports as required
- Liaise with appropriate clinical teams and support staff to identify any patients outside of the establishes protocol
- Participate in the development and maintenance of databases to capture patient information and reports as required
- Provide detailed analysis reports to lead clinician and operational/practice manager for any patients with waiting times outside of the national standards
- To actively book all follow up appointments and infusion treatments by liaising with the MDT
Person Specification
Qualifications and training
Essential
- GCSE English & Maths grade C or above
Desirable
- NVQ 3 qualification in relevant subject or equivalent level experience
Knowledge and Experience
Essential
- Evidence of good communications skills with colleagues at all levels
- Good working knowledge of Microsoft Office
- Planning and organisational skills, including excellent time management
- Attention to detail and high levels of accuracy
- Sound understanding and observance of the principles of good data management, including legal responsibilities for data protection
Desirable
- Knowledge and experience of the Trust patient administrative and information systems
- Proficient in the use of internet and email
- NHS experience
- Good understanding of medical terminology
Person Specification
Qualifications and training
Essential
- GCSE English & Maths grade C or above
Desirable
- NVQ 3 qualification in relevant subject or equivalent level experience
Knowledge and Experience
Essential
- Evidence of good communications skills with colleagues at all levels
- Good working knowledge of Microsoft Office
- Planning and organisational skills, including excellent time management
- Attention to detail and high levels of accuracy
- Sound understanding and observance of the principles of good data management, including legal responsibilities for data protection
Desirable
- Knowledge and experience of the Trust patient administrative and information systems
- Proficient in the use of internet and email
- NHS experience
- Good understanding of medical terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
