Procurement Supervisor
Torbay and South Devon NHS Foundation Trust
The closing date is 17 March 2025
Job summary
Our Procurement Supervisor will manage the day-to-day procurement and supply services for SDH Developments Ltd Outpatient Pharmacy.
This post has an influence on expenditure and stockholding of medicines worth approximately £700,000.
Main duties of the job
o Undertake efficient and cost effective processing of orders and otherdocumentation relating to the ordering and receipt of pharmaceutical and pharmacy supplied items according to current NHS CMU contracts and other negotiated agreementso Oversee efficient ordering and stock control of all stationary, uniforms and other consumables
About us
Why Work With Us
The Procurement Supervisor will provide a quality driven supply service to the Outpatient Pharmacy based at Torbay Hospital. They will be integrated within both pharmacy teams to ensure the timely supply of drugs and sundries.
This post will be integrated within both (inpatient and outpatient) pharmacy teams to ensure the timely supply of medicines and sundries.
Job description
Job responsibilities
- Undertake efficient and cost-effective processing (including through EDI) of orders and other documentation relating to ordering and receipt of pharmaceutical and pharmacy-supplied items according to current NHS CMU contracts and other negotiated agreements.
- Oversee efficient ordering and stock control of all stationery, uniforms and other consumables.
- Ensure prompt receipt and unpacking of goods received, processing of appropriate documentation, and accurate recording of all necessary details to ensure continuity of supply
- Ensure accurate and timely processing of all invoices arising from the purchase of pharmaceuticals and other pharmacy related goods. Investigate errors and differences in pricing promptly and effectively, advising the Operations Manager of any substantial price differences or unresolved problems.
- Provide support to the Pharmacy Operations Manager in the management of the pharmacy EDS computer system and in the development of the software, including modification of files, implementation of enhancements and basic maintenance of back-up systems and hardware e.g. printers.
- Support the use and further develop ordering via EDI e.g. by creating trader partners and inputting EAN codes.
- Manage effective systems for the introduction of new drugs and for reducing the range and level of non-formulary items held in stock. Keep the EDS system up-to-date with changes
Job description
Job responsibilities
- Undertake efficient and cost-effective processing (including through EDI) of orders and other documentation relating to ordering and receipt of pharmaceutical and pharmacy-supplied items according to current NHS CMU contracts and other negotiated agreements.
- Oversee efficient ordering and stock control of all stationery, uniforms and other consumables.
- Ensure prompt receipt and unpacking of goods received, processing of appropriate documentation, and accurate recording of all necessary details to ensure continuity of supply
- Ensure accurate and timely processing of all invoices arising from the purchase of pharmaceuticals and other pharmacy related goods. Investigate errors and differences in pricing promptly and effectively, advising the Operations Manager of any substantial price differences or unresolved problems.
- Provide support to the Pharmacy Operations Manager in the management of the pharmacy EDS computer system and in the development of the software, including modification of files, implementation of enhancements and basic maintenance of back-up systems and hardware e.g. printers.
- Support the use and further develop ordering via EDI e.g. by creating trader partners and inputting EAN codes.
- Manage effective systems for the introduction of new drugs and for reducing the range and level of non-formulary items held in stock. Keep the EDS system up-to-date with changes
Person Specification
shortlisting
Essential
- Good general standard of education ( at least a C in Maths and English)
Desirable
- Pharmacy experience
- Purchasing experience
Experience
Essential
- Hospital Pharmacy Experience
- Experience of computerised stock-control ordering systems
Desirable
- Experience and understanding of dealing with commercial in confidence information
- Substantial proven hospital pharmacy experience
Qualifications
Essential
- Good general standard of education to GCSE level including at least a grade C in Maths and English
- Able to complete a BTEC Level 2 certificate in the principles and practice for pharmacy support staff or equivalent
- Knowledge of procedures to NVQ 3 or equivalent, relevant certification or equivalent experience, skills and knowledge
Desirable
- Advanced ECDL or equivalent qualification
Person Specification
shortlisting
Essential
- Good general standard of education ( at least a C in Maths and English)
Desirable
- Pharmacy experience
- Purchasing experience
Experience
Essential
- Hospital Pharmacy Experience
- Experience of computerised stock-control ordering systems
Desirable
- Experience and understanding of dealing with commercial in confidence information
- Substantial proven hospital pharmacy experience
Qualifications
Essential
- Good general standard of education to GCSE level including at least a grade C in Maths and English
- Able to complete a BTEC Level 2 certificate in the principles and practice for pharmacy support staff or equivalent
- Knowledge of procedures to NVQ 3 or equivalent, relevant certification or equivalent experience, skills and knowledge
Desirable
- Advanced ECDL or equivalent qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
