Job summary
We are seeking a motivated and enthusiastic individual to join our Medicine and Long-Term Conditions service as a Personal Assistant. In this role, you will provide managerial and administrative support to the Associate Director of Nursing & Professional Practice (ADNPP).
As a personal assistant to the ADNPP, you will be responsible for delivering a comprehensive range of support services. The ideal candidate will possess the necessary skills and ability to work independently, effectively manage their own workload, and promptly address the needs as they arise. Additionally, candidates should hold a NVQ in Administration (or equivalent experience) and have achieved GCSE's in Maths and English with a Grade C or above.
If you are looking for a new challenge and are eager to contribute to a team dedicated to making a positive impact, then this role presents an excellent opportunity for you. The position requires flexibility, with a part-time contract of 18.5 hours per week.
Main duties of the job
The ADNPP is accountable to the Chief Nursing Officer and plays a crucial role in providing professional leadership to the Trust's core services and are responsible for ensuring that national and local standards are met. Additionally, the ADNPP collaborates closely with System Directors to ensure oversight of Quality and Safety, Performance, and Finance within their respective areas of control.
To effectively carry out their responsibilities, the ADNPP works closely with System Director PAs, as well as operational and clinical teams within each ISU.
You will:
- provide a professional secretarial and administrative service to enable the ADNPP Professionals and their teams to work efficiently, and assisting with the management of their time and workload.
- act as the first point of contact for the ADNPP and deal with queries and messages confidently and sensitively, taking appropriate actions and ensuring confidentially at all times
- Support development of new ways of working that deliver Trust objective
About us
We prioritise caring, commitment, inclusivity, and quality. We value solutions and strengths, promoting outside the box thinking and embracing innovation and change for improvement. If you align with our values and vision, and are passionate about meaningful work with people, you could be a valuable addition to our team.
Joining us means working in one of the most picturesque parts of the UK, with a high quality of life. Whether you prefer the coast, white-water rafting, moorland treks, or connecting with nature, it's all easily accessible from your doorstep.
Care to Join Us?
Job description
Job responsibilities
- Undertake effective diary management, prioritising diary commitments on behalf of the ADNPP on a daily basis. Manage incoming correspondence and e-mails, including that of a confidential and sensitive nature, exercising independent judgement in order to initiate appropriate action
- Organise regular committees and group meetings. Manage agendas and papers for meetings and take accurate minutes as required
- Communicate and liaise effectively with external agencies, visitors and the local disciplines as directed and required on a range of complex and sensitive topics
- Manage incoming telephone calls and enquiries and ensure appropriate action is taken
- Provide occasional support to other senior managers and Executive Directors
- Organising meetings, distributing agendas and taking minutes
- Organisation of meetings/events across specialities /organisations
Job description
Job responsibilities
- Undertake effective diary management, prioritising diary commitments on behalf of the ADNPP on a daily basis. Manage incoming correspondence and e-mails, including that of a confidential and sensitive nature, exercising independent judgement in order to initiate appropriate action
- Organise regular committees and group meetings. Manage agendas and papers for meetings and take accurate minutes as required
- Communicate and liaise effectively with external agencies, visitors and the local disciplines as directed and required on a range of complex and sensitive topics
- Manage incoming telephone calls and enquiries and ensure appropriate action is taken
- Provide occasional support to other senior managers and Executive Directors
- Organising meetings, distributing agendas and taking minutes
- Organisation of meetings/events across specialities /organisations
Person Specification
Qualifications and Training
Essential
- Recognised secretarial/administrative qualifications.
- NVQ in Administration or equivalent experience
- RSA 3 or equivalent keyboard qualifications
- GCSE in English and Mathematics Grade C (or equivalent) minimum
Desirable
- Sound knowledge of Microsoft Office packages
- Audio typing skills
Knowledge and Experience
Essential
- Recent experience in senior office administrative/secretarial role
- Able to use Microsoft Outlook and effectively manage executive diaries and prioritise meetings on a daily basis
- Taking minutes of formal meetings
- Highly motivated, flexible and enthusiastic with excellent organisation and secretarial skills
- Ability to work on own initiative and under constant pressure
Desirable
- Recent experience of working in the NHS
- Good overview of NHS Organisation and management
- Experience of working with Directorate or Managerial Level
Specific Skills
Essential
- Proven ability to provide a high quality of secretarial and administrative support
- Organising Meetings
- Ability to work unsupervised and prioritise own workload to competing demands
Desirable
Person Specification
Qualifications and Training
Essential
- Recognised secretarial/administrative qualifications.
- NVQ in Administration or equivalent experience
- RSA 3 or equivalent keyboard qualifications
- GCSE in English and Mathematics Grade C (or equivalent) minimum
Desirable
- Sound knowledge of Microsoft Office packages
- Audio typing skills
Knowledge and Experience
Essential
- Recent experience in senior office administrative/secretarial role
- Able to use Microsoft Outlook and effectively manage executive diaries and prioritise meetings on a daily basis
- Taking minutes of formal meetings
- Highly motivated, flexible and enthusiastic with excellent organisation and secretarial skills
- Ability to work on own initiative and under constant pressure
Desirable
- Recent experience of working in the NHS
- Good overview of NHS Organisation and management
- Experience of working with Directorate or Managerial Level
Specific Skills
Essential
- Proven ability to provide a high quality of secretarial and administrative support
- Organising Meetings
- Ability to work unsupervised and prioritise own workload to competing demands
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
