Job summary
Rainbow Day Nursery is the workplace nursery for staff working for Torbay and South Devon NHS foundation Trust.
We are a busy nursery set in beautiful grounds on The Annexe site at Torbay Hospital open all year round (excluding bank holidays).
We are seeking to recruit an experienced, conscientious, warm and reliable Nursery Secretary to work in our busy nursery office, and compliment our outstanding nursery team.
The working hours are 30 hours per week, Monday-Friday.
Main duties of the job
The successful candidate will be a highly organised and efficient in all administrative duties and be working in a public facing role in our busy and friendly workplace nursery.
The Nursery secretary is the sole post holder within the nursery, but works closely alongside the Nursery Managers and Deputy Nursery Managers.
The working hours are 30 hours per week, Monday to Friday (6 hours per day). We would expect the shift pattern to be 9am-3pm, but would be open to discuss a slight variation to this to if required.
About us
Why Work With Us
Rainbow Day Nursery is the workplace nursery for Torbay and South Devon NHS Foundation Trust, based at Torbay Hospital.
We work in an integrated way with allied health care professionals within the locality, and are a motivated and caring team to both service users and colleagues.
As such you will be part of a large team, the nursery team are highly valued and have opportunities to progress and undertake regular training.
Torbay Hospital provides acute care for the local community and has several community hospitals, and is a hot-spot for those who are considering living by the sea or within half an hour of Dartmoor National Park and an hour to Exmoor National Park. Meanwhile, Plymouth and Exeter are also both within a short drive to enjoy the culture, maritime history and shopping experiences.
Job description
Job responsibilities
The Nursery Secretary is the first point of contact for incoming phone calls, emails, and visitors to the nursery.
The post holder will support the whole nursery team with;
- General administrative tasks such as scanning, filing, photocopying, printing, laminating, typing etc.
- collating and printing registers
- updating menus and dietary requirements for children
- overseeing the free milk order for children
- liaising with other departments regarding supplies, maintenance, supplies
- keeping control of stock such as cleaning supplies and ordering/receipting goods
- overseeing the petty cash
- submitting early years funding claims and being point of contact for parents and early years at Torbay council
- Co-ordinating health and safety checks such as fire evacuations, and documenting the outcome
A detailed list of duties is in the job description
Job description
Job responsibilities
The Nursery Secretary is the first point of contact for incoming phone calls, emails, and visitors to the nursery.
The post holder will support the whole nursery team with;
- General administrative tasks such as scanning, filing, photocopying, printing, laminating, typing etc.
- collating and printing registers
- updating menus and dietary requirements for children
- overseeing the free milk order for children
- liaising with other departments regarding supplies, maintenance, supplies
- keeping control of stock such as cleaning supplies and ordering/receipting goods
- overseeing the petty cash
- submitting early years funding claims and being point of contact for parents and early years at Torbay council
- Co-ordinating health and safety checks such as fire evacuations, and documenting the outcome
A detailed list of duties is in the job description
Person Specification
Qualifications & knowledge
Essential
- NVQ level 3 or equivalent in relevant admin qualification
- Proven experience of using IT systems
- Understanding of professionalism & confidentiality
Desirable
- Experience of using Unit 4 and Health roster 11
- Knowledge of Early Years funding, Tax free childcare
- Experience of working in a busy team environment
Person Specification
Qualifications & knowledge
Essential
- NVQ level 3 or equivalent in relevant admin qualification
- Proven experience of using IT systems
- Understanding of professionalism & confidentiality
Desirable
- Experience of using Unit 4 and Health roster 11
- Knowledge of Early Years funding, Tax free childcare
- Experience of working in a busy team environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
