Torbay and South Devon NHS Foundation Trust

Payroll Administrator

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Job summary

Payroll Administrator

An opportunity has arisen for an enthusiastic and motivated Payroll Services Advisor to join the Payroll Department to support our payroll shared services for clients across the South West, processing circa 8,000 employees. As a Payroll Administrator you would support the Payroll Officers in delivering both weekly and monthly payrolls to a number of clients.

For further information about the role please contact Bryan Logan bryan.logan@nhs.net

Main duties of the job

To undertake general office and payroll duties as part of a team supplying a Payroll, Pensions and Staff Expenses System to Torbay & South Devon NHS Foundation Trust. The Job Holder as part of a team of 12 staff, assists in the preparation of a payroll system for approximately 8,000 permanent staff and approximately 2,000 Bank assignments across the South Devon Health community.

About us

We are current working from home and from the office, so this can be flexible, but would require being office based during initial training so that we can offer maximum support.

Why work with us

Details

Date posted

19 April 2022

Pay scheme

Agenda for change

Band

Band 3

Salary

£20,330 to £21,777 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

388-3981652-A&C

Job locations

Regent House

Regent Close

Torbay Hospital

TQ2 7AA


Job description

Job responsibilities

To input monthly time and attendance sheets onto the ESR payroll system, working to strict monthly deadlines.

To check and input staff expenses claims, adhering to National and local policies and to have a basic understanding of HMRC regulations regarding mileage claims. Maintain the Vehicle Repository in ESR.

Calculate monthly on-call/call out payments

Assist in the maintenance of employees NHS Pensions records, processing Pension opt-out and refund forms.

To input notification of changes to personal details, subscriptions, deductions etc to the Payroll database. Input amendments to the Expenses and Pensions database. To check employees bank account details and query with the employee or Bank/Building Society as necessary.

General office routines which are governed by daily and monthly deadlines and include post duties, payslip & P45 dispatching, document and excel processing and ordering office supplies and stationery.

To answer any personal or telephone enquiries regarding an employees Payroll or Expenses Account and assess the level of enquiry and to subsequently investigate and analyse the query. To be judgemental in response and seek further advice if appropriate.

To ensure that the confidentiality of any information held within the department is maintained and to have due regard to the Data Protection Act 1984.

A commitment to team-based working

Job description

Job responsibilities

To input monthly time and attendance sheets onto the ESR payroll system, working to strict monthly deadlines.

To check and input staff expenses claims, adhering to National and local policies and to have a basic understanding of HMRC regulations regarding mileage claims. Maintain the Vehicle Repository in ESR.

Calculate monthly on-call/call out payments

Assist in the maintenance of employees NHS Pensions records, processing Pension opt-out and refund forms.

To input notification of changes to personal details, subscriptions, deductions etc to the Payroll database. Input amendments to the Expenses and Pensions database. To check employees bank account details and query with the employee or Bank/Building Society as necessary.

General office routines which are governed by daily and monthly deadlines and include post duties, payslip & P45 dispatching, document and excel processing and ordering office supplies and stationery.

To answer any personal or telephone enquiries regarding an employees Payroll or Expenses Account and assess the level of enquiry and to subsequently investigate and analyse the query. To be judgemental in response and seek further advice if appropriate.

To ensure that the confidentiality of any information held within the department is maintained and to have due regard to the Data Protection Act 1984.

A commitment to team-based working

Person Specification

Qualifications and Experience

Essential

  • GCSE: Maths and English (A-C)
  • NVQ Level 2 in relevant subject or equivalent experience
  • Basic knowledge of Agenda for Change Terms and Conditions
  • Proven relevant experience in working with a team to provide an excellent quality of service
  • Relevant experience in working to strict deadlines
  • To understand the Data Protection Act

Desirable

  • NVQ Level 3 in relevant subject or equivalent experience
  • Previous relevant experience in a Payroll environment
  • Basic knowledge of HMRC regulations relating to expenses
Person Specification

Qualifications and Experience

Essential

  • GCSE: Maths and English (A-C)
  • NVQ Level 2 in relevant subject or equivalent experience
  • Basic knowledge of Agenda for Change Terms and Conditions
  • Proven relevant experience in working with a team to provide an excellent quality of service
  • Relevant experience in working to strict deadlines
  • To understand the Data Protection Act

Desirable

  • NVQ Level 3 in relevant subject or equivalent experience
  • Previous relevant experience in a Payroll environment
  • Basic knowledge of HMRC regulations relating to expenses

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Torbay and South Devon NHS Foundation Trust

Address

Regent House

Regent Close

Torbay Hospital

TQ2 7AA


Employer's website

https://www.torbayandsouthdevon.nhs.uk (Opens in a new tab)

Employer details

Employer name

Torbay and South Devon NHS Foundation Trust

Address

Regent House

Regent Close

Torbay Hospital

TQ2 7AA


Employer's website

https://www.torbayandsouthdevon.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Payroll Manager

Bryan Logan

bryan.logan@nhs.net

01803655010

Details

Date posted

19 April 2022

Pay scheme

Agenda for change

Band

Band 3

Salary

£20,330 to £21,777 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

388-3981652-A&C

Job locations

Regent House

Regent Close

Torbay Hospital

TQ2 7AA


Supporting documents

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