Job summary
Are you an experience administrator? Are you a strong communicator? Do you have excellent organisation skills?
We are recruiting a full time, permanent Administrator to join our Centralised admin team based in Bristol. Your hours will be:
- Monday - Friday - 14:15 - 22:15
This role of Facilities and Estates Administrator is to support the Division with the delivery of a smooth and comprehensive centralised administration service. You will work across 4 key areas:
- Rostering
- Absence
- Ordering
- General Administration
Main duties of the job
Duties of the role include but are not limited to:
- To notify line managers of non-arrivals to ensure welfare checks are given to staff members
- Using requirements submitted by departments, creating overtime & bank allocations, ensuring staff are allocated fairly and are compliant with trust policies & working time directive
- Staff the absence line, taking calls from staff members, obtaining information such as planned return to work date, fit note queries etc.
- Support managers by preparing Performance Management templates and meetings
- Support with general IT queries from staff, such as ID Badge access, ESR & Kallidus Access
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Person Specification
Qualifications
Essential
- Good Standard of education at GCSE Level (Grade C/4 or above including English or equivalent)
- IT qualification or equivalent digital experience
Desirable
- Business Administration or Customer Services Level 3 qualification or equivalent
Skills
Essential
- Standard keyboard skills and a moderate level of typing speed
- Ability to build and maintain effective working relationships with both internal and external stakeholders
- A flexible approach with the ability to cope with changing demands
Knowledge
Essential
- Experience of accurately reporting information to managers and stakeholders
- Experience of effectively responding to queries from a range of audience (
- Digital experience in supporting users in the use of technology
Desirable
- Experience of providing a service to internal and external customers
- Significant experience of working in an administrative capacity
Person Specification
Qualifications
Essential
- Good Standard of education at GCSE Level (Grade C/4 or above including English or equivalent)
- IT qualification or equivalent digital experience
Desirable
- Business Administration or Customer Services Level 3 qualification or equivalent
Skills
Essential
- Standard keyboard skills and a moderate level of typing speed
- Ability to build and maintain effective working relationships with both internal and external stakeholders
- A flexible approach with the ability to cope with changing demands
Knowledge
Essential
- Experience of accurately reporting information to managers and stakeholders
- Experience of effectively responding to queries from a range of audience (
- Digital experience in supporting users in the use of technology
Desirable
- Experience of providing a service to internal and external customers
- Significant experience of working in an administrative capacity
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
Address
Bristol Royal Infirmary
Upper Maudlin Street
Bristol
BS2 8HW
Employer's website
https://www.uhbw.nhs.uk/ (Opens in a new tab)
