Job summary
A fantastic, fixed term vacancy has opened up for a Medical HR Administration Assistant within the Medical HR team at University Hospitals Bristol and Weston.
The role will offer an opportunity to take on a supportive role for the fast-paced Medical HR Team. If you're looking for a challenge and wish to develop specialist knowledge of medical staffing, then we would like to hear from you.
As the Medical HR Administrative support, you will play a key role in supporting the team with day-to-day enquiries, mainly by phone and email.
Excellent communication skills are essential along with a proactive attitude and a desire to learn in a fast-paced role
You should be educated to NVQ 3 or equivalent level with experience of working in administrative roles. There will be extensive opportunities to develop skills within this role and work closely with a wide variety of colleagues both within Medical HR and the wider trust.
Please ensure that you show how you fulfil the essential and desirable criteria of the role in your application.
Main duties of the job
- The role will work as part of the Medical HR team supporting the administrative and Medical HR processes in order to deliver a high quality and efficient service to users.
- The post holder will support the Medical HR team in providing a comprehensive Medical HR service in a knowledgeable and supportive manner to a wide range of enquiries, providing advice where appropriate in line with terms and conditions, Trust policies and procedures and signposting to a variety of information sources and other teams. The role will support the Medical HR team in managing and co-ordinating key administration processes, including electronic and manual systems.
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the hob description document attached to this vacancy.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the hob description document attached to this vacancy.
Person Specification
Qualifications and Training
Essential
- NVQ 3 Administration or equivalent level of training or experience
- Formal computer qualification or equivalent experience
Knowledge and Experience
Essential
- Experience working within an administrative role
- Working within a team/providing a service to customers
- Experience of working with and managing confidential data and sensitive information
- Experience of initiating/planning own work load
Desirable
- Experience of working in the NHS
- Experience of working in Medical HR
- Previous experience of working in a Human resource environment
Skills and Abilities
Essential
- Ability to communicate effectively both written/verbally in a friendly and helpful manner
- Ability to prioritise workload and work accurately to multiple deadlines
- Ability to learn and absorb specialised and detailed information relating to medical & dental staff in order to operate effectively in the role as quickly as possible
- Ability to use initiative, work proactively and independently but also to work well within and support a wider team
- Computer literate and confidence to learn new IT systems
- Ability to identify inefficiencies and work proactively and supportively within the function to improve effectiveness
- Ability to help maintain a high quality service in an extremely busy and pressurised environment
Person Specification
Qualifications and Training
Essential
- NVQ 3 Administration or equivalent level of training or experience
- Formal computer qualification or equivalent experience
Knowledge and Experience
Essential
- Experience working within an administrative role
- Working within a team/providing a service to customers
- Experience of working with and managing confidential data and sensitive information
- Experience of initiating/planning own work load
Desirable
- Experience of working in the NHS
- Experience of working in Medical HR
- Previous experience of working in a Human resource environment
Skills and Abilities
Essential
- Ability to communicate effectively both written/verbally in a friendly and helpful manner
- Ability to prioritise workload and work accurately to multiple deadlines
- Ability to learn and absorb specialised and detailed information relating to medical & dental staff in order to operate effectively in the role as quickly as possible
- Ability to use initiative, work proactively and independently but also to work well within and support a wider team
- Computer literate and confidence to learn new IT systems
- Ability to identify inefficiencies and work proactively and supportively within the function to improve effectiveness
- Ability to help maintain a high quality service in an extremely busy and pressurised environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
Address
Trustwide
St James' Court, St James' Parade
Bristol
BS1 3LH
Employer's website
https://www.uhbw.nhs.uk/ (Opens in a new tab)
