Job summary
An exciting opportunity has arisen for a permanent, full-time Administration Coordinator for our Theatres/ Surgical Day Case Unit, at Weston General Hospital!
Weston theatres is a small, friendly unit with a real passion for delivering the highest standards of care. We have 6 theatres; 2 in our Surgical Day Case Unit and 4 in our Main Theatre Unit.
We cover a wide range of specialities including general & colorectal surgery, breast surgery, urology, gynaecology, orthopaedics and trauma.
We have a small but busy recovery unit.
Main duties of the job
To provide day to day admin support to the Theatre Matron and the theatre/SDCU sisters to ensure the smooth running of all theatre areas.
Performing daily administrative tasks, to include the production of accurate operating lists for all theatre areas, liaising with other departments/wards within the hospital, dealing with telephone calls and external companies.
There is an audit element to this position as well as a supporting role in the coordination of statutory mandatory training, annual leave and appraisals.
This job will involve long periods of concentration with VDU work with constant interruptions.
The successful candidate must be comfortable to work in the clinical environment.
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed description and main responsibilities please refer to job description document attached to this vacancy.
Job description
Job responsibilities
For a more detailed description and main responsibilities please refer to job description document attached to this vacancy.
Person Specification
Knowledge & Experience
Essential
- NHS experience is essential
- Extensive clerical experience
- Working with the public and within an office environment.
- Dealing with complex issues
- Communicating and receiving complex information
- Experience of audit and reporting
- Ability to work unsupervised and make day to day administrative decisions, with reference to Theatre manager
- Ability to deal with difficult people or situations
- Knowledge of hospital patient management systems
- In-depth working knowledge of OPERA
Desirable
- Inputting of computer data
- Awareness of surgical procedures
- Understanding of access to surgery
Qualifications & Training
Essential
- NVQ Level 3 in Business Administration
- ECDL (European Computer Driving Licence)
- Word processing to RSA level 3 standard or equivalent
- Typing speed at least 50 words per minute
- Working knowledge of Microsoft office, excel, e-mails, Cerner millennium
Desirable
- Trained Opera Super user with experience of the Opera system
Skills and Abilities
Essential
- Good organisational, planning and prioritising skills
- Excellent interpersonal skills both written and verbal
- Able to identify problems and escalate appropriately
- Able to meet tight deadlines
- Have a versatile and flexible approach to working
- Computer literate
- Ability to provide high quality admin support to all staff groups within the unit
- Always acts with a professional manner
- Must be comfortable to work in the clinical environment
Person Specification
Knowledge & Experience
Essential
- NHS experience is essential
- Extensive clerical experience
- Working with the public and within an office environment.
- Dealing with complex issues
- Communicating and receiving complex information
- Experience of audit and reporting
- Ability to work unsupervised and make day to day administrative decisions, with reference to Theatre manager
- Ability to deal with difficult people or situations
- Knowledge of hospital patient management systems
- In-depth working knowledge of OPERA
Desirable
- Inputting of computer data
- Awareness of surgical procedures
- Understanding of access to surgery
Qualifications & Training
Essential
- NVQ Level 3 in Business Administration
- ECDL (European Computer Driving Licence)
- Word processing to RSA level 3 standard or equivalent
- Typing speed at least 50 words per minute
- Working knowledge of Microsoft office, excel, e-mails, Cerner millennium
Desirable
- Trained Opera Super user with experience of the Opera system
Skills and Abilities
Essential
- Good organisational, planning and prioritising skills
- Excellent interpersonal skills both written and verbal
- Able to identify problems and escalate appropriately
- Able to meet tight deadlines
- Have a versatile and flexible approach to working
- Computer literate
- Ability to provide high quality admin support to all staff groups within the unit
- Always acts with a professional manner
- Must be comfortable to work in the clinical environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
Address
Weston General Hospital
Grange Road, Uphill
Weston-super-Mare
BS23 4TQ
Employer's website
https://www.uhbw.nhs.uk/ (Opens in a new tab)
