Medicine Rota Coordinator

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)

The closing date is 03 March 2025

Job summary

An exciting secondment opportunity has arisen for a Medical Rota Co-ordinator within the Division of Medicine at the University Hospitals Bristol and Weston NHS Foundation Trust.

We need an enthusiastic and efficient individual to join the dynamic team in the Medical Rota Hub. You will be required to co-ordinate all grades of junior medical staff rotas within the division of Medicine. The successful candidate will be a crucial part of the team and will support the other rota coordinator, clinical and managerial leads in delivering a high quality support to the medical workforce. The Rota Hub manages the creation and delivery of rotas for the Division, staffing to an agreed level, providing accurate rosters and on-call rotas for junior medical staff. You will be responsible for accurately recording and acting upon planned and unplanned absences, such as leave or sickness and will be required to communicate with a wide range of disciplines, and possess an aptitude for negotiation and persuasion.

This vacancy is for a full-time post with working hours of 08:00 - 16:00 or a 9-day fortnight with compressed hours of 08:00 - 16:50. Part-time will also be considered. If you are enthusiastic, have excellent IT, communication and general administration skills and enjoy working in a team then we would like to hear from you.

Main duties of the job

You will need a flexible, proactive and thorough approach and be able to quickly form and maintain good working relationships with colleagues in different staff groups and at all grades. You should have the ability to think calmly and logically under pressure, have excellent interpersonal and communication skills, and have a positive attitude to maintaining high standards at all times. You will be quick to learn, be able to work as part of a team, and also possess the ability to work unsupervised using your own initiative.

About us

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.

Date posted

17 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year pa pro rata

Contract

Fixed term

Duration

6 months

Working pattern

Full-time, Part-time, Home or remote working, Compressed hours

Reference number

387-M5058-TJ

Job locations

Bristol Royal Infirmary

Upper Maudlin St

Bristol

BS2 8HW

Job description

Job responsibilities

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Job description

Job responsibilities

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Person Specification

Qualifications and Training

Essential

IT Literate to include Microsoft Outlook
GCSE C or above in Maths

Desirable

Degree-level qualification or relevant experience

Knowledge and Experience

Essential

Knowledge of dealing with staff of all levels within a large organisation
Experience of working in a complex environment with competing service demands
Experience of working without supervision and initiating own workload

Desirable

Experience of working within Human Resources Medical Staffing in the NHS
Understanding of the European Working Time Directive and 2016 Terms and Conditions

Skills and Abilities

Essential

Excellent written/verbal communication and numeracy skills
Ability to develop productive working relationships
Excellent IT skills with experience of all Microsoft packages, especially Excel
Strong organisational skills
Ability to work as a team and supervise others
Proven ability to meet tight deadlines, manage multiple workloads and work under pressure
Flexible approach and responsive to change
Strong negotiation and influencing skills

Person Specification

Qualifications and Training

Essential

IT Literate to include Microsoft Outlook
GCSE C or above in Maths

Desirable

Degree-level qualification or relevant experience

Knowledge and Experience

Essential

Knowledge of dealing with staff of all levels within a large organisation
Experience of working in a complex environment with competing service demands
Experience of working without supervision and initiating own workload

Desirable

Experience of working within Human Resources Medical Staffing in the NHS
Understanding of the European Working Time Directive and 2016 Terms and Conditions

Skills and Abilities

Essential

Excellent written/verbal communication and numeracy skills
Ability to develop productive working relationships
Excellent IT skills with experience of all Microsoft packages, especially Excel
Strong organisational skills
Ability to work as a team and supervise others
Proven ability to meet tight deadlines, manage multiple workloads and work under pressure
Flexible approach and responsive to change
Strong negotiation and influencing skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information