Job summary
Corporate Governance Officer
An opportunity has arisen for a highly enthusiastic administrator to join the Corporate Governance Team within University Hospitals Bristol and Weston NHS Foundation Trust (UHBW). The role is ideally suited to a confident, capable and highly organised individual who can effectively support the Trust Board and governance processes of the Trust.
The role will primarily support the organisation of Board and Committee meetings for one of the largest NHS Foundation Trusts in the country. You will need to be confident in managing your own workload independently, be highly organised, with good attention to detail, and with the ability to work under pressure.
To be considered for this role you should have experience of working in a busy office environment, and have enhanced administrative skills including advanced minute taking, as well as experience of working with senior managers and external stakeholders. You should be able to demonstrate that you have experience of working autonomously, showing initiative in decision-making, and understand how to manage confidential information sensitively and professionally.
The role will be based at our Trust Headquarters in Bristol.
Main duties of the job
As Corporate Governance Officer, you will act as the interface between the Non-Executive Directors, Trust Board and Committee meetings and the rest of the hospital. Your duties will include:
Job Purpose
- Working with the Corporate Governance Manager and the Head of Corporate Governance in the delivery of a comprehensive corporate governance service to the Trust Board at University Hospitals Bristol and Weston NHS Foundation Trust.
- Leading in the provision of a professional, confidential and high quality administrative and logistical support service to the Trust's Board Meetings and Board Committee Meetings, to include agenda production and management, timely production of papers, advanced minute-taking and follow-up of actions as required from the meetings.
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.
Job description
Job responsibilities
For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy.
Person Specification
Qualifications and Training
Essential
- Educated to 'A' Level standard (or equivalent experience)
Desirable
- Degree or equivalent professional qualification (ideally in business administration)
- NVQ 4, RSA 3 typing word processing (or equivalent)
Knowledge and Experience
Essential
- Experience of business administration in a large complex organisation
- Experience of taking high quality minutes of complex meetings capturing precise and succinct action points
- Experience of agenda planning, collation and distribution of meeting papers and following up on actions at board and committee meetings
- Experience of working autonomously and on own initiative, whilst also being a team player
- Experience of planning and organising complex programmes of events
Desirable
- Experience of creating, developing, and implementing new and improved office systems and administrative processes
- Experience of working with senior staff and also dealing with members of the public
- Working knowledge of corporate governance practices and their value to the organisation, particularly the public sector
- Good knowledge and understanding of policy and legislation relating to compliance and regulation
Skills and Abilities
Essential
- Excellent organisational skills with a meticulous attention to detail and the ability to multi-task and organise self and others
- Highly computer literate (E) and advanced user of Microsoft Office applications (i.e. Outlook, Word, Excel, PowerPoint)
- Able to format a range of documents to a high standard to ensure Board and Committee papers maintain a corporate style
- Effective time management skills and capacity to successfully manage conflicting priorities
- Ability to handle sensitive and confidential information and to recognise the need for absolute discretion and confidentiality
- Excellent minute writing ability
- Ability to recognise quickly conceptualise links, gaps and overlaps between different pieces and streams of work
Desirable
- Exeprience of using paperless board systems (i.e. Convene, Diligent, AdminControl)
Aptitudes
Essential
- Able to work flexibly in a complex regulatory reporting environment
- Exceptional interpersonal, presentation and communication skills, with a range of people, internal and external to the organisation
- Resourceful and capable of working on own initiative
- Team player who can build strong working relationships with range of staff
- Ability to contribute to a culture of continuous improvement
Desirable
- Interest in the wider strategic issues facing the Trust
Person Specification
Qualifications and Training
Essential
- Educated to 'A' Level standard (or equivalent experience)
Desirable
- Degree or equivalent professional qualification (ideally in business administration)
- NVQ 4, RSA 3 typing word processing (or equivalent)
Knowledge and Experience
Essential
- Experience of business administration in a large complex organisation
- Experience of taking high quality minutes of complex meetings capturing precise and succinct action points
- Experience of agenda planning, collation and distribution of meeting papers and following up on actions at board and committee meetings
- Experience of working autonomously and on own initiative, whilst also being a team player
- Experience of planning and organising complex programmes of events
Desirable
- Experience of creating, developing, and implementing new and improved office systems and administrative processes
- Experience of working with senior staff and also dealing with members of the public
- Working knowledge of corporate governance practices and their value to the organisation, particularly the public sector
- Good knowledge and understanding of policy and legislation relating to compliance and regulation
Skills and Abilities
Essential
- Excellent organisational skills with a meticulous attention to detail and the ability to multi-task and organise self and others
- Highly computer literate (E) and advanced user of Microsoft Office applications (i.e. Outlook, Word, Excel, PowerPoint)
- Able to format a range of documents to a high standard to ensure Board and Committee papers maintain a corporate style
- Effective time management skills and capacity to successfully manage conflicting priorities
- Ability to handle sensitive and confidential information and to recognise the need for absolute discretion and confidentiality
- Excellent minute writing ability
- Ability to recognise quickly conceptualise links, gaps and overlaps between different pieces and streams of work
Desirable
- Exeprience of using paperless board systems (i.e. Convene, Diligent, AdminControl)
Aptitudes
Essential
- Able to work flexibly in a complex regulatory reporting environment
- Exceptional interpersonal, presentation and communication skills, with a range of people, internal and external to the organisation
- Resourceful and capable of working on own initiative
- Team player who can build strong working relationships with range of staff
- Ability to contribute to a culture of continuous improvement
Desirable
- Interest in the wider strategic issues facing the Trust
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
Address
Trust Headquarters
Marlborough Street
Bristol
BS1 3NU
Employer's website
https://www.uhbw.nhs.uk/ (Opens in a new tab)
