Job summary
The Division of Surgery are looking for an individual to join their friendly and professional management support team.
This post would be for individuals who have previously worked as a PA/secretary.
Main duties of the job
You will be working as part of a team of three staff that delivers PA and administrative support to the management team in the Division of Surgery. The role will provide support predominantly for the Divisional Director of Nursing, Deputy Divisional Directors of Quality, Matrons, ward teams and support to the Management team. You will also provide support and appropriate cross cover for the other two PAs who you will work alongside.
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.
Job description
Job responsibilities
For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.
Person Specification
Knowledge and Experience
Essential
- Have experience of working as a Personal Assistant at a senior level
- Excellent knowledge and experience using computer packages, e.g. Microsoft Word, Excel and PowerPoint
- Experience of dealing with the public, both on the telephone and in person
- Significant experience taking minutes and creating reports
Desirable
Aptitudes
Essential
- Methodical and reliable, with attention to detail and accuracy
- Demonstrate a flexible and adaptable approach to work with willingness to learn and develop in the role
- Ability to quickly adopt changes to working practices
- Self motivated, enthusiastic, and approachable
- Exhibit diplomacy and listening skills with ability to interact with people at all levels and backgrounds
- Professional in appearance and approach
Skills and Abilities
Essential
- Excellent and professional communications, both face-to-face, over the telephone and by email
- Able to work under pressure and meet deadlines whilst maintaining a high standard of accuracy and attention to detail
- Proven good organisation skills
- Ability to work effectively in a busy department/service, adjusting to change and motivating others
- Ability to work independently, taking own initiative to make complex decisions
- Ability to organise, analyse and solve conflicting priorities
- Ability to manage unpredictable workload where there are frequent interruptions and distractions
Qualifications and Training
Essential
- Educated to GCSE, Grade C or above (or equivalent) in 5 subjects, including English
- Standard of IT skills/or qualifications
- Knowledge of computer packages (Microsoft Office/Teams)
Person Specification
Knowledge and Experience
Essential
- Have experience of working as a Personal Assistant at a senior level
- Excellent knowledge and experience using computer packages, e.g. Microsoft Word, Excel and PowerPoint
- Experience of dealing with the public, both on the telephone and in person
- Significant experience taking minutes and creating reports
Desirable
Aptitudes
Essential
- Methodical and reliable, with attention to detail and accuracy
- Demonstrate a flexible and adaptable approach to work with willingness to learn and develop in the role
- Ability to quickly adopt changes to working practices
- Self motivated, enthusiastic, and approachable
- Exhibit diplomacy and listening skills with ability to interact with people at all levels and backgrounds
- Professional in appearance and approach
Skills and Abilities
Essential
- Excellent and professional communications, both face-to-face, over the telephone and by email
- Able to work under pressure and meet deadlines whilst maintaining a high standard of accuracy and attention to detail
- Proven good organisation skills
- Ability to work effectively in a busy department/service, adjusting to change and motivating others
- Ability to work independently, taking own initiative to make complex decisions
- Ability to organise, analyse and solve conflicting priorities
- Ability to manage unpredictable workload where there are frequent interruptions and distractions
Qualifications and Training
Essential
- Educated to GCSE, Grade C or above (or equivalent) in 5 subjects, including English
- Standard of IT skills/or qualifications
- Knowledge of computer packages (Microsoft Office/Teams)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Employer details
Employer name
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
Address
Bristol Royal Infirmary
Upper Maudlin Street
Bristol
BS2 8HW
Employer's website
https://www.uhbw.nhs.uk/ (Opens in a new tab)
