Job summary
As the CTU Admin Manager you will have a key responsibility to assist the CTU Manager and CTU Senior Management Team in undertaking day to day administrative tasks and office management.
CTU is a vibrant fast paced department, delivering ongoing activity for 100+ commercial and non-commercial clinical trials, and working closely with a wide range of stakeholders, including (but not limited to) patients, investigators, sponsors, contract research organisations, charities, universities and the NHS community.
If you would like to join a supportive team in a dynamic and exciting setting, where you can develop your skills and work with colleagues across the Trust, then this role is for you.
Main duties of the job
A significant proportion of this role will involve having oversight of the CTU Income database, ensuring timely invoicing is achieved across the CTU portfolio. Financial management experience is desired for this post, across a range of accounting areas including reconciliation and balances, VAT payments and deductions, finance computer systems and ledgers.
The successful candidate will lead in the day to day running of the CTU office, organising events, planning and coordinating meetings on behalf of the teams, diary management, minute taking, and set up of clinic calendars.
The successful candidate will also provide line management support and leadership to the CTU Admin Team.
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.
Job description
Job responsibilities
For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.
Person Specification
Knowledge and Experience
Essential
- People Management - appraisals, poor performance, recruitment
- NHS experience in administrative and clerical departments and/or similar
- Experience of dealing with people at all levels within an organisation
- Previous NHS experiences in a supervisory position
- Managing self and others to meet deadlines and changing priorities
Desirable
- Project and Financial Management experience
- Experience and proven ability in supporting organisational/service change
Skills and Abilities
Essential
- IT Literate and able to learn new systems quickly
- Able to interpret, analyse and make sense of complex information to make sound judgement and Identify required action
- Able to organise own workload and that of others (including the Management of rotas, meetings Diaries and communications to maintain standards and meet deadlines
- Ability to work alone and as part of a supportive Team and to build strong Team Focus
- Excellent organisational, analytical, and planning skills
- Ability to work with complex situations or issues and to propose solutions
- Excellent professional skills and manner when dealing with people both in person and on the Telephone
Qualifications and Training
Essential
- Educated to GCSE, grade C or above (or equivalent) in English Language and Maths
- Experience in Administration and supervisory skills
Desirable
- Business and Administration Level 4 NVQ or equivalent experience
- Current up to date ICH GCP Certificate
- IT Skills or qualification to ECDL/RSA Standard
Aptitudes
Essential
- Respecting Everyone
- Embracing change
- Recognising Success
- Working Together
Person Specification
Knowledge and Experience
Essential
- People Management - appraisals, poor performance, recruitment
- NHS experience in administrative and clerical departments and/or similar
- Experience of dealing with people at all levels within an organisation
- Previous NHS experiences in a supervisory position
- Managing self and others to meet deadlines and changing priorities
Desirable
- Project and Financial Management experience
- Experience and proven ability in supporting organisational/service change
Skills and Abilities
Essential
- IT Literate and able to learn new systems quickly
- Able to interpret, analyse and make sense of complex information to make sound judgement and Identify required action
- Able to organise own workload and that of others (including the Management of rotas, meetings Diaries and communications to maintain standards and meet deadlines
- Ability to work alone and as part of a supportive Team and to build strong Team Focus
- Excellent organisational, analytical, and planning skills
- Ability to work with complex situations or issues and to propose solutions
- Excellent professional skills and manner when dealing with people both in person and on the Telephone
Qualifications and Training
Essential
- Educated to GCSE, grade C or above (or equivalent) in English Language and Maths
- Experience in Administration and supervisory skills
Desirable
- Business and Administration Level 4 NVQ or equivalent experience
- Current up to date ICH GCP Certificate
- IT Skills or qualification to ECDL/RSA Standard
Aptitudes
Essential
- Respecting Everyone
- Embracing change
- Recognising Success
- Working Together
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
Address
Clinical Trials Unit, Bristol Haematology & Oncology Centre
Horfield Road
Bristol
BS2 8ED
Employer's website
https://www.uhbw.nhs.uk/ (Opens in a new tab)
