Job summary
An exciting opportunity has arisen for an enthusiastic and motivated Senior Payroll Administrator who has excellent analytical and numeric skills, displays high attention to detail and shows initiative and adaptation to change, within an evolving department.
As a member of the payroll team within University Hospitals Bristol and Weston NHS Foundation Trust, you will be part of a team responsible for processing the pay, expenses and pensions for over 15,000 members of staff. The department processes both weekly and monthly payrolls. You will be responsible for all aspects of payroll processing, including permanent and variable pay changes within the ESR Payroll/HR System, dealing with pay queries and issues including pay, terms and conditions and HMRC legislation as well as maintaining a good understanding of both national and local pay terms. You will provide support to the Team Leaders as required.
Main duties of the job
- To assist in dealing promptly and appropriately with individual pay enquiries, by means of telephone, personal visit, or written correspondence. Queries may be of a complex nature, although further advice and support can be sought from the team leader. To meet with employees if required, which may involve providing and receiving complex, sensitive and confidential information. To deal with sensitive matters in a calm and empathetic manner.
- Proactively provide payroll advice and support to the payroll department to support the provision of an effective payroll service to the Trust. This includes:
- Working with the Pension team to ensure the correct consideration of all matters relating to pensions when processing starters, leavers and change of conditions
- Working with the Pay team to ensure that the payroll processing properly accounts for all issues, including the rostering system
- Identifying salary overpayments during payroll processing, and escalating these to the team manager
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 15,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Person Specification
Knowledge and Experience
Essential
- At least 2 years' experience in a large Payroll department.
- Experience of working with an integrated computerised HR/Payroll system.
Desirable
- Previous NHS or Public Sector service in payroll administration.
- An understanding of NHS Pay terms and conditions.
- A basic understanding of statutory auto enrolment pension legislation.
Qualifications and Training
Essential
- Educated to GCSE Standard or equivalent, with minimum grading of C for Maths and English.
Desirable
- NVQ Level 2/3 Payroll Administration of CIPP Foundation Degree in Payroll Management.
Skills and Abilities
Essential
- Good computer keyboard skills.
- Ability to prioritise work, to meet strict deadlines.
- Able to answer pay related queries to staff or outside agencies and provide a range of training skills to payroll staff.
- Ability to deal with confrontational issues, in person and on the telephone.
- Ability to use e-mail, Excel, Word and other software systems used in Payroll/Pensions, including Oracle BI.
- Ability to understand and interpret statutory legislation in respect of PAYE, NI, Statutory payments and deductions.
- Ability to work under pressure.
- Compliant to employee confidentiality and General Data Protection Regulations.
Aptitudes
Essential
- Excellent communications skills.
- Numerate.
- Self-disciplined.
- Motivated.
- Open to change.
- Ability to learn quickly.
Person Specification
Knowledge and Experience
Essential
- At least 2 years' experience in a large Payroll department.
- Experience of working with an integrated computerised HR/Payroll system.
Desirable
- Previous NHS or Public Sector service in payroll administration.
- An understanding of NHS Pay terms and conditions.
- A basic understanding of statutory auto enrolment pension legislation.
Qualifications and Training
Essential
- Educated to GCSE Standard or equivalent, with minimum grading of C for Maths and English.
Desirable
- NVQ Level 2/3 Payroll Administration of CIPP Foundation Degree in Payroll Management.
Skills and Abilities
Essential
- Good computer keyboard skills.
- Ability to prioritise work, to meet strict deadlines.
- Able to answer pay related queries to staff or outside agencies and provide a range of training skills to payroll staff.
- Ability to deal with confrontational issues, in person and on the telephone.
- Ability to use e-mail, Excel, Word and other software systems used in Payroll/Pensions, including Oracle BI.
- Ability to understand and interpret statutory legislation in respect of PAYE, NI, Statutory payments and deductions.
- Ability to work under pressure.
- Compliant to employee confidentiality and General Data Protection Regulations.
Aptitudes
Essential
- Excellent communications skills.
- Numerate.
- Self-disciplined.
- Motivated.
- Open to change.
- Ability to learn quickly.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
Address
Whitefriars, Bristol Royal Infirmary
Lewins Mead
Bristol
BS1 2NT
Employer's website
https://www.uhbw.nhs.uk/ (Opens in a new tab)
