Job summary
DEPARTMENT Electronic Medical Equipment (EME).
JOB
TITLE EQUIP Administrator
REMUNERATION Band
4
PACKAGE
£26,404 - £28,976 per annum plus Higher Cost Area Supplement up to 5% of basic
salary (subject to a minimum of £1,252, and a maximum payment of £2,379),
Performance Bonus, Contributory Pension Scheme and 25 rising to 30 days holiday
per year (plus 8 days public holidays)
HOURS 37.5
Healthcare
Partners Ltd, a wholly owned subsidiary of the Royal Surrey County Hospital NHS
Foundation Trust is the central resource of professional engineering knowledge
and skills within the hospital. Our services are used to support clinical
services, research and development both within the Trust and also alongside
external academic and clinical partners
Main duties of the job
We
are looking to appoint an EQUIP
Administrator, to come and join the busy EME engineering team at Guildford. The
EQUIP administrator is responsible for planning, coordinating, and directing
the life cycle management of all medical devices at RSH and third party
stakeholders for effective maintenance and repair programs, equipment safety
alerts, and equipment tracking and utilisation.
We
are looking for someone who has good interpersonal skills, is highly organised
and has a methodical approach with attention to detail, which is vital to
ensure the safe delivery of the medical equipment library service. .
If
you are ready for a new challenge and would like to discuss the role further,
then please contact Ben Caldicott at bencaldicott@nhs.net , 01483 464179.
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About us
Royal Surrey NHS Foundation Trust is a friendly, supportive, busy but welcoming acute and community Trust that is ambitious about developing our services and your career.
Our compassionate, caring and friendly colleagues make up our Royal Surrey family and are at the heart of what we do. We all have a passion for learning, continuous improvement and excelling together through innovation, research and development. There are over 4,500 members of our Royal Surrey family.
We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in the community and homes across Guildford and Waverley.
We have received an overall Good rating from the CQC with Medical care (including older peoples care), End of Life Care and Maternity services being deemed Outstanding by the CQC. We are investing in our colleagues through our health and wellbeing programme and a commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years.
There has never been a better time to join us.
Job description
Job responsibilities
1. JOB PURPOSE
The
EQUIP administrator is responsible for planning, coordinating, and directing
the life cycle management of all medical devices at RSH and third party
stakeholders for effective maintenance and repair programs, equipment safety
alerts, and equipment tracking and utilisation. The position acts as a
technical advisor on all equipment issues and assists the Engineering team with
equipment budgets and equipment purchases.
2. MAIN DUTIES AND RESPONSIBILITIES
Responsible
for the provision and management of EQUIP asset management system
Maintain asset
management system, keeping database up to date for all equipment assets through
their life cycle.
Establish a
preventative maintenance compliance system for all equipment asset types
Work with vendors to
evaluate new technology/upgrades on assets
Establish a systematic
method to define life cycle of an asset and make recommendations as and when
any asset needs to be replaced or retired.
To assist the EME
Manager in the preparation of the annual Contract Review for the external
Contracts of the Departments Service Level Agreements (SLA).
Maintain EQUIP assets
records to departments Quality System ISO9001:2000.
To
provide statistical data from Medical Equipment Asset Register
To develop appropriate
Quality Standards pertaining to the Administration service, and regularly
updating their compliance
Monitors compliance of
all asset related SOP procedures
Monitors and manages
all repair, PM requirements, quality control of all vendors and in-house repairs
of assets to ensure established procedures are followed
Provides reports and
updates to Engineering Management team on all asset management functions
Identify opportunities
to reduce maintenance spend ( CIPs )
To ensure an
appropriate level of self-development in line with own Personal Appraisal and
Development Plan.
To undertake such duties as shall be
allocated by the Manager according to the posts grade.
The
role calls for someone with an understanding of electronics/instrumentation engineering
across a range of technologies and services that are covered by the EME team
and sound business administration skills.
Engagement with third party vendors to identify suitable spares and
materials to support maintenance and repair of medical equipment.
Understands when decision can be taken on their own initiative and when
input from more senior staff is needed and able to put a clear and concise
brief together to enable effective decision-making.
The ability to learn about new technologies in a dynamic working
environment and to effectively evolve the departmental administration
procedures to support the changes.
Excellent
administration skills
To implement and ensure
compliance with the departments quality policies in the areas of work for
which the post holder carries responsibility.
To participate in
overtime when required.
To adopt flexible work practices in the event of emergencies or equipment
failures, according to department and professional guidelines
Liaise directly with people at all levels including internal staff,
Trust board, external customers, users of the service and external suppliers.
Along with all other members of the team, to be responsible for ensuring
that effective measures are in place for the safety and security of the offices
and property, including confidential documents and records and in line with the
Information Governance policy.
To undertake any other
duties commensurate to the grade as required by the EME Workshop Manager.
Job description
Job responsibilities
1. JOB PURPOSE
The
EQUIP administrator is responsible for planning, coordinating, and directing
the life cycle management of all medical devices at RSH and third party
stakeholders for effective maintenance and repair programs, equipment safety
alerts, and equipment tracking and utilisation. The position acts as a
technical advisor on all equipment issues and assists the Engineering team with
equipment budgets and equipment purchases.
2. MAIN DUTIES AND RESPONSIBILITIES
Responsible
for the provision and management of EQUIP asset management system
Maintain asset
management system, keeping database up to date for all equipment assets through
their life cycle.
Establish a
preventative maintenance compliance system for all equipment asset types
Work with vendors to
evaluate new technology/upgrades on assets
Establish a systematic
method to define life cycle of an asset and make recommendations as and when
any asset needs to be replaced or retired.
To assist the EME
Manager in the preparation of the annual Contract Review for the external
Contracts of the Departments Service Level Agreements (SLA).
Maintain EQUIP assets
records to departments Quality System ISO9001:2000.
To
provide statistical data from Medical Equipment Asset Register
To develop appropriate
Quality Standards pertaining to the Administration service, and regularly
updating their compliance
Monitors compliance of
all asset related SOP procedures
Monitors and manages
all repair, PM requirements, quality control of all vendors and in-house repairs
of assets to ensure established procedures are followed
Provides reports and
updates to Engineering Management team on all asset management functions
Identify opportunities
to reduce maintenance spend ( CIPs )
To ensure an
appropriate level of self-development in line with own Personal Appraisal and
Development Plan.
To undertake such duties as shall be
allocated by the Manager according to the posts grade.
The
role calls for someone with an understanding of electronics/instrumentation engineering
across a range of technologies and services that are covered by the EME team
and sound business administration skills.
Engagement with third party vendors to identify suitable spares and
materials to support maintenance and repair of medical equipment.
Understands when decision can be taken on their own initiative and when
input from more senior staff is needed and able to put a clear and concise
brief together to enable effective decision-making.
The ability to learn about new technologies in a dynamic working
environment and to effectively evolve the departmental administration
procedures to support the changes.
Excellent
administration skills
To implement and ensure
compliance with the departments quality policies in the areas of work for
which the post holder carries responsibility.
To participate in
overtime when required.
To adopt flexible work practices in the event of emergencies or equipment
failures, according to department and professional guidelines
Liaise directly with people at all levels including internal staff,
Trust board, external customers, users of the service and external suppliers.
Along with all other members of the team, to be responsible for ensuring
that effective measures are in place for the safety and security of the offices
and property, including confidential documents and records and in line with the
Information Governance policy.
To undertake any other
duties commensurate to the grade as required by the EME Workshop Manager.
Person Specification
Experience
Essential
- Good working knowledge of MS office applications including MS Outlook, Word and Excel
- Excellent working knowledge of corporate systems, including e-Quip.
- Excellent attention to detail, resulting in high levels of trust in statistical data
- Able to work on own initiative and without close supervision and able to determine when management support and input is required.
- High quality data entry skills to ensure that as much information is recorded on the asset database as is available.
Person Specification
Experience
Essential
- Good working knowledge of MS office applications including MS Outlook, Word and Excel
- Excellent working knowledge of corporate systems, including e-Quip.
- Excellent attention to detail, resulting in high levels of trust in statistical data
- Able to work on own initiative and without close supervision and able to determine when management support and input is required.
- High quality data entry skills to ensure that as much information is recorded on the asset database as is available.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
