Administrative Assistant Band 3

Royal Surrey NHS Foundation Trust

This job is now closed

Job summary

Band 3 Fixed Term Contract to 31.03.2024 CRN Administrative Assistant £21,730 to £23,177.

Clinical Research Network Kent, Surrey and Sussex

The NIHR Clinical Research Network (CRN) supports patients, the public and health and care organisations across England to participate in high-quality research, thereby advancing knowledge and improving care. It operates nationally across England through a national coordinating centre and 15 local networks. Each local Clinical Research Network supports 30 clinical specialties organised as six divisions.

The NIHR Clinical Research Network: Kent, Surrey and Sussex (CRN KSS) is hosted by Royal Surrey NHS Foundation Trust.

The role of the CRN KSS is to coordinate and support the delivery of high quality research taking place in the NHS and across the wider health and social care environment across Kent, Surrey and Sussex. It also helps to increase the opportunities for participants to take part in health and care research, ensuring that studies are carried out efficiently.

The post can be based in Canterbury, Falmer or Guildford, hours: 8.30-4.30 Monday-Friday.

Please contact Chere Yard (chere.yard@nihr.ac.uk ) for further information

Main duties of the job

An opportunity has arisen for an Administrative Assistant to join the CRN KSS Administration Team. The post-holder will assist with the smooth running of the Canterbury office hub with an expectation to travel across Kent, Surrey and Sussex for training/meetings and have responsibility for diary management, organising meetings and larger events, including creating visual materials, producing reports, presentations, tables and graphs and general administration duties. Provide divisional support to Project Coordinators and RDMs with organising meetings and events, producing data/charts from ODP for our Partners. Developing and maintaining office systems, including the use of Google Apps, Microsoft, Kanbanchi and Lucidcharts. Providing administrative support to the Senior Administrator for several high level meetings, this will entail sourcing a venue, sending out calendar invitations and related documents, producing minutes, when required. Knowledge of the NHS would be advantageous. You will also need to support our Study Support Service with triaging of emails, labelling and sending out study information. We are looking for a self-motivated person with enthusiasm and a flexible attitude.

Essential requirements:

Good general standard of education to GCSE level or equivalent including English

RSA II or equivalent in typing/proficient keyboard skills

Office Administration qualification or equivalent

About us

Royal Surrey NHS Foundation Trust is a friendly, supportive, busy but welcoming acute and community Trust that is ambitious about developing our services and your career.

Our compassionate, caring and friendly colleagues make up our Royal Surrey family and are at the heart of what we do. We all have a passion for learning, continuous improvement and excelling together through innovation, research and development. There are over 4,500 members of our Royal Surrey family.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in the community and homes across Guildford and Waverley.

We have received an overall Good rating from the CQC with Medical care (including older peoples care), End of Life Care and Maternity services being deemed Outstanding by the CQC. We are investing in our colleagues through our health and wellbeing programme and a commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years.

There has never been a better time to join us.

Date posted

27 April 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£21,730 to £23,177 a year

Contract

Fixed term

Duration

10 months

Working pattern

Full-time

Reference number

C9384-SW-EMF13670-1

Job locations

Royal Surrey County Hospital

Egerton Road

Guildford

Surrey

GU2 7XX

University Of Brighton

Village Way

Falmer

Brighton

BN1 9PH

Canterbury Innovation Centre

University Road

Canterbury

Kent

CT2 7FG

Job description

Job responsibilities

The NIHR Clinical Research Network Kent, Surrey and Sussex is hosted by Royal Surrey NHS Foundation Trust.

Job description

Job responsibilities

The NIHR Clinical Research Network Kent, Surrey and Sussex is hosted by Royal Surrey NHS Foundation Trust.

Person Specification

Qualifications

Essential

Good general standard of education to GCSE level or equivalent including English.
RSA II or equivalent in typing/proficient in keyboard skills.
Office administration qualification or equivalent.

Experience

Essential

Working knowledge of a range of software packages e.g. Microsoft Word, Excel, Access and Powerpoint.
Experience of organising meetings.
Experience of working in a busy environment.
Experience of creating and using administration systems.
Knowledge of information governance.

Desirable

Knowledge of NIHR and research priorities and understanding of the guidelines and targets in own area of work.
Experience in NHS administration.
Experience of using the NIHR Hub and Google Apps.
Experience of working in a large complex organisation and a multidisciplinary environment.

Person Specification

Qualifications

Essential

Good general standard of education to GCSE level or equivalent including English.
RSA II or equivalent in typing/proficient in keyboard skills.
Office administration qualification or equivalent.

Experience

Essential

Working knowledge of a range of software packages e.g. Microsoft Word, Excel, Access and Powerpoint.
Experience of organising meetings.
Experience of working in a busy environment.
Experience of creating and using administration systems.
Knowledge of information governance.

Desirable

Knowledge of NIHR and research priorities and understanding of the guidelines and targets in own area of work.
Experience in NHS administration.
Experience of using the NIHR Hub and Google Apps.
Experience of working in a large complex organisation and a multidisciplinary environment.