Job summary
Medical
Job Planning and Medical Workforce Advisor
Joining our team, you will have lots of opportunity to provide
advice and support on job planning for medical staff across the Trust, and also
other medical terms and conditions. You
will be supporting
the maintenance and monitoring of the e-job planning system
including training staff. You will be responsible for ensuring that the e-Job
Planning system is properly populated with job plans, and that the various
stages of job plan sign off are completed by individual consultants and the
Divisions within Trust agreed timelines.
This post is a focal point of contact within the Medical
Workforce Department, and with a link to the Medical Directors office, working
with all levels of medical staff across the Trust. We are seeking candidates who
have knowledge and understanding of job planning for medical staff and medical
and dental terms and conditions.
Main duties of the job
If this role is right for you, you will be customer focused
and have the ability to develop good working relationships and personal
credibility with Managers, Consultants and other medics at all levels. You will
need excellent prioritisation, planning and communication skills, be pro-active
and must have attention to detail. It is essential that you are able to work as
part of a team or work on your own initiative.
The Trust offers many opportunities for continuous
professional development and hasa well developed flexible working
practices.
For further information please contact Kerry Steele, Head
of Medical Workforce
About us
Royal Surrey NHS Foundation Trust is a friendly, supportive, busy but welcoming acute and community Trust that is ambitious about developing our services and your career.
Our compassionate, caring and friendly colleagues make up our Royal Surrey family and are at the heart of what we do. We all have a passion for learning, continuous improvement and excelling together through innovation, research and development. There are over 4,500 members of our Royal Surrey family.
We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in the community and homes across Guildford and Waverley.
We have received an overall Good rating from the CQC with Medical care (including older peoples care), End of Life Care and Maternity services being deemed Outstanding by the CQC. We are investing in our colleagues through our health and wellbeing programme and a commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years.
There has never been a better time to join us.
Job description
Job responsibilities
JOB PURPOSE
The post-holder will join the Medical Workforce Team to provide and contribute to a comprehensive and robust programme support service to the Head of Medical Workforce and Medical Director relating to the Trusts medical Job Planning process.
They will also provide support and manage specific projects relating to medical and dental terms and conditions of service such as Local Clinical Excellence Awards and implementation of any contract changes for Consultants and SAS doctors. They may be required to support the Appraisal & Revalidation process for doctors in the absence of the Medical Appraisal & Revalidation Manager.
JOB SUMMARY
To work with minimal supervision, using own judgement to take instant decisions and to be accountable for own actions.
To guarantee high levels of security and confidentiality of sensitive information relating to medical and dental employees sharing this appropriately.
To take joint responsibility for the smooth operation of these processes and projects, including providing a range of administrative support duties.
This job requires the post holder to communicate frequently with a wide range of medical and non medical professionals (internal and external to the organisation) and therefore experience and an understanding of dealing with complex, confidential, and sensitive information are required, using tact, persuasion and negotiating skills.
Job description
Job responsibilities
JOB PURPOSE
The post-holder will join the Medical Workforce Team to provide and contribute to a comprehensive and robust programme support service to the Head of Medical Workforce and Medical Director relating to the Trusts medical Job Planning process.
They will also provide support and manage specific projects relating to medical and dental terms and conditions of service such as Local Clinical Excellence Awards and implementation of any contract changes for Consultants and SAS doctors. They may be required to support the Appraisal & Revalidation process for doctors in the absence of the Medical Appraisal & Revalidation Manager.
JOB SUMMARY
To work with minimal supervision, using own judgement to take instant decisions and to be accountable for own actions.
To guarantee high levels of security and confidentiality of sensitive information relating to medical and dental employees sharing this appropriately.
To take joint responsibility for the smooth operation of these processes and projects, including providing a range of administrative support duties.
This job requires the post holder to communicate frequently with a wide range of medical and non medical professionals (internal and external to the organisation) and therefore experience and an understanding of dealing with complex, confidential, and sensitive information are required, using tact, persuasion and negotiating skills.
Person Specification
Experience
Essential
- Advanced Excel skills including experience in
- using VLOOKUP tables.
- Basic understanding of the job planning,
- processes
- Basic understanding of medical and dental terms and conditions
- Advanced Excel skills including experience in
- using VLOOKUP tables.
- Previous experience of using e-job planning and other doctor relevant HR systems.
- Basic understanding of the job planning,
- processes
- Basic understanding of medical and dental terms and conditions
- Knowledge of UK national policy regarding Medical terms and conditions
- Experience of working with a diverse range of stakeholders including a successful track record of influence and engagement.
- Experienced in working with electronic (HR) systems and databases
- Proven record of working knowledge of administrative practices
- Can demonstrate an awareness of best practice and new idea within HR agenda
- Experience of drafting reports and support materials
- Experience of delivering training in one-to-one or group settings
- Experience of managing competing demands and priorities
- Thorough understanding of the importance of confidentiality, data protection and information governance
Desirable
- Previous experience of using e-job planning and other doctor relevant HR systems.
- Knowledge of UK national policy regarding Medical terms and conditions
Qualifications
Essential
- Educated to degree level or with significant relevant experience at an equivalent level
Desirable
- HR qualification (CIPD) or practical experience
Person Specification
Experience
Essential
- Advanced Excel skills including experience in
- using VLOOKUP tables.
- Basic understanding of the job planning,
- processes
- Basic understanding of medical and dental terms and conditions
- Advanced Excel skills including experience in
- using VLOOKUP tables.
- Previous experience of using e-job planning and other doctor relevant HR systems.
- Basic understanding of the job planning,
- processes
- Basic understanding of medical and dental terms and conditions
- Knowledge of UK national policy regarding Medical terms and conditions
- Experience of working with a diverse range of stakeholders including a successful track record of influence and engagement.
- Experienced in working with electronic (HR) systems and databases
- Proven record of working knowledge of administrative practices
- Can demonstrate an awareness of best practice and new idea within HR agenda
- Experience of drafting reports and support materials
- Experience of delivering training in one-to-one or group settings
- Experience of managing competing demands and priorities
- Thorough understanding of the importance of confidentiality, data protection and information governance
Desirable
- Previous experience of using e-job planning and other doctor relevant HR systems.
- Knowledge of UK national policy regarding Medical terms and conditions
Qualifications
Essential
- Educated to degree level or with significant relevant experience at an equivalent level
Desirable
- HR qualification (CIPD) or practical experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
