Royal Surrey NHS Foundation Trust

Respiratory Medical Secretary

The closing date is 26 April 2026

Job summary

Are you a self-motivated, independent and resourceful individual? Are you a hard-working individual with a positive approach in providing an excellent customer service? Can you make a difference?

Can you provide secretarial and administrative support to our Medical Consultants?

If so then we need YOU!

You will be responsible for:- Typing clinical correspondence- Providing comprehensive secretarial support and assistance- Medical audio typing

An exciting opportunity has arisen within the Respiratory Department for an experienced secretary to join our existing administrative team. We are looking for individuals ideally with medical secretarial experience in a hospital or clinical environment that are able to work both within busy teams and on their own initiative. The post is full time.

We are looking for an enthusiastic, motivated individual with excellent typing, organisational and interpersonal skills. The successful candidate will work closely with the administrative and clinical teams. You should have a professional attitude towards work and have the ability to work flexibly in a busy environment.

Main duties of the job

The key aspect of your role involves dealing with the public and professionals. You must therefore be able to demonstrate good interpersonal skills. Your duties will include using the digital dictation system, clinic preparation, liaising with patients, general practitioners and referring hospitals.

Our administrative staff provide essential support to clinical teams striving to ensure the patients' experience is what we would expect for our own family and friends. Because we understand and value the contribution of administrative staff in our teams we invest in training and development to make sure our staff are equipped with the right skills and knowledge to cope with the demands of the role.

About us

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo

Date posted

14 April 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£29,812 to £32,715 a year per annum including High Cost Area Supplement

Contract

Permanent

Working pattern

Full-time

Reference number

384-AGB-EMF20320-B4

Job locations

Royal Surrey NHS Foundation Trust

Guildford

GU2 7XX

Job description

Job responsibilities

To provide a full range of medical secretarial services to Consultants and their team. Manage own workload and demonstrate efficient organisation. To work autonomously within a team, providing full organisational support to the Consultants and their team. To ensure procedures and working practices are in place so that the speciality and Trust can deliver a service that meets the standards and targets that have been set. To provide a considerate, patient focussed service in all dealings with patients and with staff around the hospital and throughout the whole system.

Job description

Job responsibilities

Person Specification

Qualifications

Essential

oGood general standard of education to GCSE level or equivalent including English

Knowledge and Skills

Essential

oDemonstrates the ability to prioritise workload and to adapt effectively to changing priorities
oEvidence of establishing and maintaining effective patient tracking systems
oAdvanced keyboard skills
oWorking knowledge of a range of software packages e.g. Microsoft Word, Excel, Access, Outlook and Microsoft Teams
oExcellent verbal communication and interpersonal skills
oExcellent telephone manner
oKnowledge of basic anatomy and physiology
oBroad knowledge of medical terminology
oDetailed knowledge of patient pathways and advanced medical terminology in own area of work
oKnowledge of NHS priorities and understanding of the guidelines and targets in own area of work
oExcellent spelling and grammar

Desirable

oWorking knowledge of the Trust Patient Administration System (Millennium ePR) (*)

Person Specification

Qualifications

Essential

oGood general standard of education to GCSE level or equivalent including English

Knowledge and Skills

Essential

oDemonstrates the ability to prioritise workload and to adapt effectively to changing priorities
oEvidence of establishing and maintaining effective patient tracking systems
oAdvanced keyboard skills
oWorking knowledge of a range of software packages e.g. Microsoft Word, Excel, Access, Outlook and Microsoft Teams
oExcellent verbal communication and interpersonal skills
oExcellent telephone manner
oKnowledge of basic anatomy and physiology
oBroad knowledge of medical terminology
oDetailed knowledge of patient pathways and advanced medical terminology in own area of work
oKnowledge of NHS priorities and understanding of the guidelines and targets in own area of work
oExcellent spelling and grammar

Desirable

oWorking knowledge of the Trust Patient Administration System (Millennium ePR) (*)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Royal Surrey NHS Foundation Trust

Address

Royal Surrey NHS Foundation Trust

Guildford

GU2 7XX

Employer's website

https://www.royalsurrey.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Royal Surrey NHS Foundation Trust

Address

Royal Surrey NHS Foundation Trust

Guildford

GU2 7XX

Employer's website

https://www.royalsurrey.nhs.uk/ (Opens in a new tab)