Job summary
An exciting opportunity has arisen for a finance assistant role to join our Financial Accounting team at the Royal Surrey Hospital NHS Foundation Trust.
This is an exciting appointment and offers the chance to directly work in the Trusts financial accounting function. Working closely with the financial accounting team, the successful applicant will be involved in daily work of Trusts accounts payable, accounts receivables - assisting raising sales order and recovery of aged debt, and other functions. The post holder is responsible for assisting the trust daily financial accounting tasks and month end and yearend processes.
Main duties of the job
To provide Account Payable Function and Private Patient Department and other members of the financial service function in ensuring all financial accounting processes are completed accurately and within the deadlines set out in the Finance Systems Timetable.
Be able to work on their own and as part of a team to process creditor invoices in Account Payable; raise debtor invoices for Private Patient Department working with NHS Shared Business Services (SBS), suppliers and internal Trust staff to improve efficiency, quality & timeliness of payments and information regarding payments; resolve disputes or escalate issues if necessary.
Work with payables and sales and credit control team for the processing and issuing of all invoices, for amounts due or payable to/ by the Trust.
Providing contribution to the Trust's Monthly, Year End reporting processes and the annual Agreement of Balances exercise, ensure that the Trust's financial controls are maintained.
To provide Financial Transactions and other members of the financial service in the delivery of an efficient and professional financial accounting service to the trust and stakeholders. To provide the provision of accounting and business information to clinical and non-clinical colleagues.
To assist the Finance Function with a particular focus on using the ledger to produce information, works within Finance Department policies and procedures to agreed timetables and will be expected to seek advice to deal with ad hoc tasks.
About us
Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.
We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.
The Care Quality Commission (CQC) have given us an overall rating of Outstanding.
Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.
Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.
A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo
Job description
Job responsibilities
Assist Sales and credit control team in setting up debtor records within Trusts financial system as and when required. Ensure all required contact details are in place before the input of sales invoices and credit notes into the sales ledger module of the Trusts financial system.
Prior to the input of sales invoices and credit notes ensure valid financial codes have been applied. Make amendments as considered necessary. Resolve any disputes or queries with relevant budget holders and their financial manager.
Accurate processing of invoices in a timely manner in order to maximise the Trusts cash flow position.
Supporting Financial Accountants in maintaining a financial systems timetable with responsibility for ensuring all financial accounting elements of the timetable are completed by the allotted deadline. Advise and provide recommendations on any identified problems
Maintain and reconcile balance sheet control accounts ensuring all identified items are valid and have appropriate supporting documentation. Take corrective action as and when necessary including liaising with key staff within and external to the Finance Department
Assisting Financial Accountant in successful monthly reconciliation and interface of all financial feeder systems by the Financial Processes deadline, including Payroll and the JAC pharmacy system, and to identify any errors and take corrective action. Assist with the regular review of aged debt/creditor information and discuss this information with the SBUs and budget holders to ensure that appropriate actions are taken by the SBUs and individual budget holders to reduce the level of aged debt/creditor balances.
Job description
Job responsibilities
Assist Sales and credit control team in setting up debtor records within Trusts financial system as and when required. Ensure all required contact details are in place before the input of sales invoices and credit notes into the sales ledger module of the Trusts financial system.
Prior to the input of sales invoices and credit notes ensure valid financial codes have been applied. Make amendments as considered necessary. Resolve any disputes or queries with relevant budget holders and their financial manager.
Accurate processing of invoices in a timely manner in order to maximise the Trusts cash flow position.
Supporting Financial Accountants in maintaining a financial systems timetable with responsibility for ensuring all financial accounting elements of the timetable are completed by the allotted deadline. Advise and provide recommendations on any identified problems
Maintain and reconcile balance sheet control accounts ensuring all identified items are valid and have appropriate supporting documentation. Take corrective action as and when necessary including liaising with key staff within and external to the Finance Department
Assisting Financial Accountant in successful monthly reconciliation and interface of all financial feeder systems by the Financial Processes deadline, including Payroll and the JAC pharmacy system, and to identify any errors and take corrective action. Assist with the regular review of aged debt/creditor information and discuss this information with the SBUs and budget holders to ensure that appropriate actions are taken by the SBUs and individual budget holders to reduce the level of aged debt/creditor balances.
Person Specification
Qualifications
Essential
- 5 GCSEs grades A-C or equivalent (minimum), including English and Maths
- Educated to at least A level standard (or equivalent)
- Actively studying for an Accountancy and / or Finance degree qualification
Knowledge
Essential
- Basic Accounting Knowledge gained through degree studies
- Excellent written and verbal communication skills - able to communicate at all levels within and external to the organisation, and to communicate financial information clearly to non-financial staff.
- Basic PC skills required, particularly in the use of the Microsoft office suite of programmes.
Person Specification
Qualifications
Essential
- 5 GCSEs grades A-C or equivalent (minimum), including English and Maths
- Educated to at least A level standard (or equivalent)
- Actively studying for an Accountancy and / or Finance degree qualification
Knowledge
Essential
- Basic Accounting Knowledge gained through degree studies
- Excellent written and verbal communication skills - able to communicate at all levels within and external to the organisation, and to communicate financial information clearly to non-financial staff.
- Basic PC skills required, particularly in the use of the Microsoft office suite of programmes.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
