Royal Surrey NHS Foundation Trust

Research, Development Innovation Administrator B3

The closing date is 09 June 2025

Job summary

Would you like to work with a friendly and dynamic Research and Development Team contributing to the development of research at the Royal Surrey NHS Foundation Trust?

This is an exciting opportunity to join the Research & Development Team as an R&D Administrator.

Within our Research Department we facilitate a large number of both commercial and non-commercial research studies across a wide range of specialities.

Main duties of the job

As the R&D Administrator you will work closely with the other members of the team to ensure a smooth running of the office. You will be the first point of contact for initial enquiries to the R&D office and will assist the R&D Governance team with the study amendments and keeping the research database Edge up to date. Along with general office duties you will assist the communications officer with the maintenance of the website and research based communications internally within the Trust as well as externally.

You will have excellent communication, admin and IT skills. You will work within the guidelines and policies for the conduct of clinical trials, ensuring high standards of practice in accordance with Good Clinical Practice.

To provide administrative office support for the RD&I department.

To provide a high quality and efficient administration service for the RD & I team. The post holder would be expected to support the RD&I department with procurement and maintenance of the electronic research database and applicable online systems. To act as a first point of contact to staff and visitors to the department, supporting the service as required and working as part of the administration team ensuring an effective and efficient administration service.

About us

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo

Date posted

27 May 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,883 to £26,958 a year Per annum (pro rata) inc HCAS

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

384-AR-EMF18486

Job locations

Royal Surrey NHS Foundation Trust

Egerton Road

Guildford

GU2 7XX

Job description

Job responsibilities

Please refer to the full job description and person specification.

Facilitate all processes relating to proactive communications across the Research Department
Be the first contact for initial enquiries providing a timely response and relevant guidance and where applicable documents for completion to support the resolution of the enquiry via the generic email inbox, telephone and in person
Managing the Research & Development generic email account
Managing calendar and booking appointments for senior members of the Research Development & Innovation team
Supporting training administration, including preparation of materials, issuing of certificates, taking and confirming attendee bookings, room bookings for applicable training courses. Administration related to the Web-based Research database, Edge. To include, but not limited to, ensuring study status is up to date, uploading documents, granting access to new users, completing attributes and workflows.
Administration related to applicable Web-based electronic systems.
Assisting the R&D Communications Officer with administration relating to all public relations and marketing.
Assisting the R&D Communications Officer with the maintenance of the RD&I website, ensuring that all information is current and up to date.

Liaising with the trust communications team and other departments in relation to PR

For further details / informal visits contact:

Asi Khalifa, Research Governance Team Leader, asimah.khalifa@nhs.net 01483 688608

Job description

Job responsibilities

Please refer to the full job description and person specification.

Facilitate all processes relating to proactive communications across the Research Department
Be the first contact for initial enquiries providing a timely response and relevant guidance and where applicable documents for completion to support the resolution of the enquiry via the generic email inbox, telephone and in person
Managing the Research & Development generic email account
Managing calendar and booking appointments for senior members of the Research Development & Innovation team
Supporting training administration, including preparation of materials, issuing of certificates, taking and confirming attendee bookings, room bookings for applicable training courses. Administration related to the Web-based Research database, Edge. To include, but not limited to, ensuring study status is up to date, uploading documents, granting access to new users, completing attributes and workflows.
Administration related to applicable Web-based electronic systems.
Assisting the R&D Communications Officer with administration relating to all public relations and marketing.
Assisting the R&D Communications Officer with the maintenance of the RD&I website, ensuring that all information is current and up to date.

Liaising with the trust communications team and other departments in relation to PR

For further details / informal visits contact:

Asi Khalifa, Research Governance Team Leader, asimah.khalifa@nhs.net 01483 688608

Person Specification

Qualifications

Essential

NVQ 3 level education or equivalent
RSA II standard word processing/audio typing skills

Desirable

Secretarial qualification (e.g. BSMS or AMSPAR)
Certificate in Good Clinical Practice

Knowledge

Essential

Experience of working in busy NHS environment
Experience of dealing with the general public
Experience of working in a complex organisation
Previous secretarial or administrative experience

Desirable

Experience of dealing with the pharmaceutical companies

Person Specification

Qualifications

Essential

NVQ 3 level education or equivalent
RSA II standard word processing/audio typing skills

Desirable

Secretarial qualification (e.g. BSMS or AMSPAR)
Certificate in Good Clinical Practice

Knowledge

Essential

Experience of working in busy NHS environment
Experience of dealing with the general public
Experience of working in a complex organisation
Previous secretarial or administrative experience

Desirable

Experience of dealing with the pharmaceutical companies

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Royal Surrey NHS Foundation Trust

Address

Royal Surrey NHS Foundation Trust

Egerton Road

Guildford

GU2 7XX

Employer's website

https://www.royalsurrey.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Royal Surrey NHS Foundation Trust

Address

Royal Surrey NHS Foundation Trust

Egerton Road

Guildford

GU2 7XX

Employer's website

https://www.royalsurrey.nhs.uk/ (Opens in a new tab)