Royal Surrey NHS Foundation Trust

Medical Workforce Officer

The closing date is 21 May 2025

Job summary

We're seeking a highly organised and detail-oriented Medical Workforce Officer to join our team. This is a fixed term position (covering maternity leave) from May 2025 until early December 2025. This can be offered as fixed term or a secondment.

While experience in Medical Workforce/HR/recruitment is desirable, this role would suit a University/School leaver looking to start a career in HR or someone working in the NHS in another role who would like to get some experience in HR.

We're looking for someone who's self-driven, adaptable, be able to work in a fast paced environment, and able to manage both routine and unexpected tasks with professionalism and efficiency. Organisation and attention to detail are key, but most importantly, you should be passionate about supporting our team and helping us achieve our collective goals.

As a Medical Workforce Officer, your days will be as varied as they are rewarding. One moment you'll be managing shared mailboxes, and the next you'll be offering HR policy advice. Key responsibilities include:

Recruiting and onboarding the best talent

Inputting pay data to ensure timely and accurate payments

Offering general administrative support to the team and providing basic HR advice.

This position offers working from home 1 day per week with the rest based at Royal Surrey Hospital in Guildford.

Main duties of the job

Deliver a range of recruitment and HR services ensuring that recruitment processes are carried out in accordance with the Trust's Recruitment and Selection Policy, and doctors are paid correctly in line with T&C's.
Provide advice and guidance to managers on the application of policies and procedures relating to career and training grade doctors including the recruitment process and terms and conditions of service.
Provide advice and information to all grades of doctors on terms and conditions such as maternity leave, annual leave and study leave entitlements, starting salaries, work permits/visas.
Maintain and update the recruitment tracker/database, and new starter list, and produce information as requested on posts being processed.
Administer the Allocate system in terms of issuing logins, removing leavers.
Administer the SAMT (Statutory and Mandatory training) accounts and logins for new starters.
Undertake association of Smartcards.
Support the recruitment and on-boarding of IMG's (International Medical Graduates)
Complete requests for certificate of employments for medical staff and tenancy/mortgage reference checks.

About us

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo

Date posted

07 May 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,857 to £30,570 a year Pro Rata Per Annum inc. HCAS

Contract

Fixed term

Duration

8 months

Working pattern

Full-time

Reference number

384-RD-EMF18329-B

Job locations

Royal Surrey Hospital

Guildford

GU2 7XX

Job description

Job responsibilities

Manage the recruitment administration/pre-employment clearance process on a day-to-day basis for your specified areas for Trust doctors (inc international doctors) and Doctors in Training. Process all job advertisements ensuring that they are published on TRAC. This will include screening and amending poor adverts, checking and amending job descriptions/person specifications for inaccuracies. Ensure the shortlisting is completed and the interviews dates organised in a timely manner by managers. Ensure the processing of interview invitations and the prompt distribution of any associated documents. Issue offer letters to successful candidates, ensuring they are issued accurately and promptly. Request appropriate references for successful candidates and ensure that these are approved by the manager. Undertake full pre-employment screening for each applicant in accordance with the 6 NHS Check Standards e.g. DBS, Occupational Health, right to work. Identify and record any discrepancies on DBS checks received and ensure the Medical Workforce Manager is aware. Liaise with departmental managers to ensure a risk assessment is completed for these doctors where applicable. Resolve work permit/visa/Right to Work issues referring to the Medical Workforce Advisor/Manager if required.

Job description

Job responsibilities

Person Specification

Qualifications

Essential

A level standard/NVQ 3 or equivalent qualification/experience, preferably in a HR related area
GCSE or equivalent in Maths and English

Desirable

CIPD part or fully qualified (CPP/Level 3 qualification)

Knowledge and Experience

Essential

Administration experience in a busy office environment
Working in customer orientated environment
Working in a team
Some recruitment/HR/Temporary Staffing experience
Knowledge and use of e-recruitment websites
Awareness of career and training grade doctors terms and conditions of employment

Desirable

Knowledge and experience of an integrated human resources/reward and administration computer system
NHS working experience
Experience in a NHS medical and dental recruitment/staffing/education role

Person Specification

Qualifications

Essential

A level standard/NVQ 3 or equivalent qualification/experience, preferably in a HR related area
GCSE or equivalent in Maths and English

Desirable

CIPD part or fully qualified (CPP/Level 3 qualification)

Knowledge and Experience

Essential

Administration experience in a busy office environment
Working in customer orientated environment
Working in a team
Some recruitment/HR/Temporary Staffing experience
Knowledge and use of e-recruitment websites
Awareness of career and training grade doctors terms and conditions of employment

Desirable

Knowledge and experience of an integrated human resources/reward and administration computer system
NHS working experience
Experience in a NHS medical and dental recruitment/staffing/education role

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Royal Surrey NHS Foundation Trust

Address

Royal Surrey Hospital

Guildford

GU2 7XX

Employer's website

https://www.royalsurrey.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Royal Surrey NHS Foundation Trust

Address

Royal Surrey Hospital

Guildford

GU2 7XX

Employer's website

https://www.royalsurrey.nhs.uk/ (Opens in a new tab)