Administrative Assistant

Royal Surrey NHS Foundation Trust

The closing date is 14 May 2025

Job summary

An exciting opportunity has arisen for an enthusiastic, competent and professional administrative assistant at The Royal Surrey County Hospital.

Applications are invited for a full time permanent position at band 3 in the Regional Radiation Protection Service (RRPS). This will be covering up to 25 hour per week. You will join a large team of medical physicists, technical officers, trainees and administrative staff who provide specialised radiation protection services to the RSCH, other NHS organisations, private hospitals, GP dentists, vets and others.

The postholder will aid in the provision of secretarial and administrative support to the RRPS, to enable the Service to provide its extensive and varied services. The post has a unique role in the administration of the income generation systems to a wide number of clients. Organisation and financial support to the service between RSCH and over 150 NHS and private clients will be one of the key roles. The post requires the ability to prioritise the various demands, to work without direct supervision, to liaise with many levels of staff and organisations both inside and outside the NHS.

Applicants will require a good working knowledge of office administrative and secretarial practice and knowledge of basic financial practice and systems is essential. Further job specification and requirements are published in the job description.

Main duties of the job

The Regional Radiation Protection Service (RRPS) provides comprehensive radiation protection, diagnostic radiology physics and X-ray engineering services out of the Royal Surrey County Hospital area mainly to the south and south west of the country, but also works nationally and internationally. Services include the statutory provision of Radiation Protection Advisers (RPA), Medical Physics Expert (MPE) in Diagnostic Radiology, Laser Protection Advisers (LPA), Radioactive Waste Advisers (RWA) and MR Safety Experts.

We have a team of 11 clinical scientists,11 medical physics technical officers, a computer scientist and 3 admin staff, plus postgraduate trainees and undergraduate students. The RRPS also provides advice and services to users of non-ionising radiations including MRI, lasers, radiofrequency, ultraviolet and microwaves. The Service provides NHSBSP mammography services for the South East (East) region.

The RRPS is active in income generation outside the NHS and provides a wide range of radiation protection advice and services to a variety of employers including corporate organisations, companies, private hospitals, dentists, vets and others. The service is active in research, development and training, including organising courses both locally and at a national level.

About us

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo

Date posted

30 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,883 to £26,958 a year (per annum ) pro-rata-includes high cost area supplements (HCAS).

Contract

Permanent

Working pattern

Part-time

Reference number

384-SB-EMF18297-B3

Job locations

Royal Surrey Hospital

Guildford

GU2 7XX

Job description

Job responsibilities

To provide support to the department to enable the Service to provide the extensive and varied services above. The main areas of work are:-

General administrative support to the Head of Service. To support the routine financial work of the service including the quotes and invoices associated with the work. Secretarial support to the other physicist and technologist members of the RRPS. Liaison and joint working in the RRPS Office with the admin team.

The post requires the ability to prioritise the various demands, to work without direct supervision, to liaise with many levels of staff and organisations both inside and outside the NHS, to be familiar or gain familiarity with scientific terminology and to have skills in Microsoft packages

Job description

Job responsibilities

To provide support to the department to enable the Service to provide the extensive and varied services above. The main areas of work are:-

Person Specification

Qualifications

Essential

Good standard of education including GCSE A-C grade in Maths and English or equivalent Or Significant secretarial skills and experience
Secretarial qualifications/RSA Stage 1 & RSA Stage 2 or equivalent level of knowledge
Demonstrable experience and knowledge of administrative, clerical or secretarial work procedure

Desirable

Previous experience of working in an NHS environment
Knowledge of Data Quality and Information Governance

Person Specification

Qualifications

Essential

Good standard of education including GCSE A-C grade in Maths and English or equivalent Or Significant secretarial skills and experience
Secretarial qualifications/RSA Stage 1 & RSA Stage 2 or equivalent level of knowledge
Demonstrable experience and knowledge of administrative, clerical or secretarial work procedure

Desirable

Previous experience of working in an NHS environment
Knowledge of Data Quality and Information Governance

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.