Respiratory Medical Secretary

Royal Surrey NHS Foundation Trust

The closing date is 01 April 2025

Job summary

An exciting opportunity has arisen for a part time Medical Secretary [24hrs/wk] within the Respiratory Department for an experienced secretary to join our existing administrative team. We are looking for individuals ideally with medical secretarial experience in a hospital or clinical environment that are able to work both within busy teams and on their own initiative.

Main duties of the job

You will be responsible for:

Producing accurate and timely clinical correspondence via a dictation programme
Providing comprehensive secretarial support and assistance

The key aspect of your role involves dealing with the public and professionals. You must therefore be able to demonstrate good interpersonal skills. Your duties will also include medical audio typing using the digital dictation system, use of IM&T systems for data entry and dealing with telephone enquiries.Our administrative staff provide essential support to clinical teams striving to ensure the patients' experience is what we would expect for our own family and friends. Because we understand and value the contribution of administrative staff in our teams we invest in training and development to make sure our staff are equipped with the right skills and knowledge to cope with the demands of the role.

Although it is not the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

About us

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo

Date posted

18 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,857 to £30,570 a year per annum pro rata including High Cost Area Supplement

Contract

Permanent

Working pattern

Part-time

Reference number

384-AGB-EMF17810-B4

Job locations

Royal Surrey County Hospital

Guildford

GU2 7XX

Job description

Job responsibilities

To provide a full range of medical secretarial and personal assistant service to consultants and their team. Manage own workload, demonstrate efficient organisation and oversee the smooth effective operation of the office. To work autonomously within a team, providing full organisational support to the consultants practice and their team. To ensure procedures and working practices are in place so that the speciality and Trust can deliver a service that meets the standards and targets that have been set. To provide a considerate, patient focussed service in all dealings with patients and with staff around the hospital and throughout the whole system

Job description

Job responsibilities

Person Specification

119297402

Essential

119297401

Desirable

119297400

119297405

Essential

119297404

Desirable

119297403

Person Specification

119297402

Essential

119297401

Desirable

119297400

119297405

Essential

119297404

Desirable

119297403

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.