HR Administrator

Royal Surrey NHS Foundation Trust

This job is now closed

Job summary

A fantastic opportunity has arisen in the HR Business Partnering Team for an HR Administrator to support our professional, fast paced HR Business Partnering Team. The role will require you to provide administrative support, carrying out both routine and non-routine tasks relating to people management processes and policies. Co-ordinating logistics for Disciplinary, Capability and other employee relations meetings and proving ad hoc support to meetings and project work taking place within the department. You will also provide administrative support to the Trust Job Evaluation process including organising panels for job description evaluation as well as assisting the HR Business Partners and HR Advisors in ensuring the Employee Relations case management system is up to date to enable accurate reporting.

We are a friendly, hardworking and committed team with a strong focus on supporting career development and ensuring staff feel valued and engaged. Successful applicants should have previous administrative experience and experience of working in the NHS is desirable but not essential.

This is a great opportunity for someone starting out in their HR career or someone looking for a change.

This role will be a Fixed Term opportunity, until 31st December 2025.

Main duties of the job

1. Support the overall effectiveness of the HR Business Partnering Team in providing a responsive and flexible service.

2. Support the HR Advisors with the day-to-day management of the HRBP inbox providing advice, guidance and support to managers on a range of HR issues in line with HR Policies and Procedures.

3. Provide administrative support to the Trust Job Evaluation process, including convening panels, logging and setting up Job Descriptions on IJES, and notifying the relevant manager following any panel meetings.

4. Assist with preparation of all documentation needed for conducting investigations and formal meetings relating to Employee Relations matters under the guidance of the HR Business Partners.

5. Support and note take during meetings on issues arising under the Sickness, Capability, Disciplinary, Dignity at Work, and Grievance policies and procedures.

6. Co-ordinate the availability of participants and rooms for meetings, hearings and other HR meetings (i.e. team meetings).

7. Support the HR Business Partners and HR Advisors in ensuring the case management system (Selenity) is up to date to enable accurate reporting.

8. Assist the HR Advisors in reporting from the electronic ER Tracker system on a monthly basis or ad-hoc as required.

About us

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo

Date posted

19 August 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,329 to £26,958 a year Pro Rata Per Annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

394-RD-EMF16884

Job locations

Royal Surrey Hospital

Egerton Road

Guildford

GU2 7XX

Job description

Job responsibilities

The post holder will be the first point of contact for employees and managers about any HR-related issues for the HR Business Partnering team.

To provide the HR Business Partnering function with administrative support, carrying out both routine and non-routine tasks relating to people management processes and policies.

Co-ordinating logistics for Disciplinary, Capability and other employee relations meetings, and providing ad hoc support to meetings and project work taking place within the department.

Job description

Job responsibilities

The post holder will be the first point of contact for employees and managers about any HR-related issues for the HR Business Partnering team.

To provide the HR Business Partnering function with administrative support, carrying out both routine and non-routine tasks relating to people management processes and policies.

Co-ordinating logistics for Disciplinary, Capability and other employee relations meetings, and providing ad hoc support to meetings and project work taking place within the department.

Person Specification

Qualifications

Essential

NVQ Level 3 or equivalent experience/qualification

Desirable

CIPD Level 3 (or studying towards)

Knowledge and Experience

Essential

Experience of office systems gained through working in a large/complex organisation
Good working knowledge of IT systems and packages including MS Word and Excel.
Experience of working in a customer service environment

Skills and Capabilities

Essential

Ability to deal with and exchange confidential information sensitively and in an appropriate manner
Ability to exercise judgement when dealing with customer (staff) enquiries; using judgement to resolve or escalate where appropriate.
Good communication and interpersonal skills; face to face, in writing and by telephone

Person Specification

Qualifications

Essential

NVQ Level 3 or equivalent experience/qualification

Desirable

CIPD Level 3 (or studying towards)

Knowledge and Experience

Essential

Experience of office systems gained through working in a large/complex organisation
Good working knowledge of IT systems and packages including MS Word and Excel.
Experience of working in a customer service environment

Skills and Capabilities

Essential

Ability to deal with and exchange confidential information sensitively and in an appropriate manner
Ability to exercise judgement when dealing with customer (staff) enquiries; using judgement to resolve or escalate where appropriate.
Good communication and interpersonal skills; face to face, in writing and by telephone

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.