Job summary
JOB PURPOSE
To provide a full range of medical secretarial & personal assistant service to your consultants and their team including full organisational support.
Main duties of the job
JOB SUMMARYTo work as part of a team and manage own workload, demonstrate efficient organisation and oversee the smooth effective operation of the office.
To ensure procedures and working practices are in place so that the specialty and Trust can deliver a service that meets the standards and targets that have been set.
To provide a considerate, patient focussed service in all dealings with patients and with staff around the hospital and throughout the whole system.
About us
Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.
We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.
The Care Quality Commission (CQC) have given us an overall rating of Outstanding.
Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.
Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.
A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo
Job description
Job responsibilities
Gynae Oncology Medical Secretary (12 Month Secondment)
Band 4
Hours: Full Time 37.5 hours per week
An exciting opportunity has arisen for a first class secretary who has excellent interpersonal skills and a calm and methodical approach to provide essential secretarial/administration duties to a Consultant & his team within The Gynae Oncology Department at the Royal Surrey Hospital.
Principle duties include amending / approving clinical letters, report typing, facilitating the reviewing of patient results, diary management, arranging meetings, pulling notes, uploading of documents to the hospital database, distribution of post, using hospital Cerner system and other databases and liaison with other healthcare professionals and patients. You will be expected to have an excellent telephone manner, be courteous and efficient and have a good working knowledge of Word, Excel spreadsheets, emails, use of an electronic diary etc.
For an informal discussion please contact Nicky Millar on 01483 571122 ext 3119 or email: Nicky.millar@nhs.net
The Royal Surrey County Hospital NHS Foundation Trust has a safeguarding policy for both adults and children and is committed to all Safeguarding legislation and current standards.
Royal Surrey Hospital NHS Foundation Trust aims to ensure that no job applicant or employee is unfairly disadvantaged on the grounds of race, colour, nationality, ethnic origin, age, disability, sex, sexual orientation, marital status/civil partnership, religion/belief or trade union status.
Job description
Job responsibilities
Gynae Oncology Medical Secretary (12 Month Secondment)
Band 4
Hours: Full Time 37.5 hours per week
An exciting opportunity has arisen for a first class secretary who has excellent interpersonal skills and a calm and methodical approach to provide essential secretarial/administration duties to a Consultant & his team within The Gynae Oncology Department at the Royal Surrey Hospital.
Principle duties include amending / approving clinical letters, report typing, facilitating the reviewing of patient results, diary management, arranging meetings, pulling notes, uploading of documents to the hospital database, distribution of post, using hospital Cerner system and other databases and liaison with other healthcare professionals and patients. You will be expected to have an excellent telephone manner, be courteous and efficient and have a good working knowledge of Word, Excel spreadsheets, emails, use of an electronic diary etc.
For an informal discussion please contact Nicky Millar on 01483 571122 ext 3119 or email: Nicky.millar@nhs.net
The Royal Surrey County Hospital NHS Foundation Trust has a safeguarding policy for both adults and children and is committed to all Safeguarding legislation and current standards.
Royal Surrey Hospital NHS Foundation Trust aims to ensure that no job applicant or employee is unfairly disadvantaged on the grounds of race, colour, nationality, ethnic origin, age, disability, sex, sexual orientation, marital status/civil partnership, religion/belief or trade union status.
Person Specification
Qualifications
Essential
- Good general standard of education to GCSE level or equivalent including English
Desirable
- RSA Sage 2 or equivalent in word processing/RSA Stage 3 Audio Typing, medical secretary qualification (BSMS Certificate) or equivalent.
Knowledge
Essential
- Demonstrates the ability to prioritise workload and to adapt effectively to changing priorities
- Experience of working in a busy environment
- Advanced keyboard and audio typing skills
- Experience of dealing with the general public
- Demonstrable experience in a medical environment, as a medical secretary.
- Experience of working in a large complex organisation and a multidisciplinary environment.
- Experience in using patient administration systems.
Desirable
- Awareness and understanding of NHS issues.
- Experience of mentoring, training or supervising others.
- Experience of establishing and maintaining effective filing systems
Person Specification
Qualifications
Essential
- Good general standard of education to GCSE level or equivalent including English
Desirable
- RSA Sage 2 or equivalent in word processing/RSA Stage 3 Audio Typing, medical secretary qualification (BSMS Certificate) or equivalent.
Knowledge
Essential
- Demonstrates the ability to prioritise workload and to adapt effectively to changing priorities
- Experience of working in a busy environment
- Advanced keyboard and audio typing skills
- Experience of dealing with the general public
- Demonstrable experience in a medical environment, as a medical secretary.
- Experience of working in a large complex organisation and a multidisciplinary environment.
- Experience in using patient administration systems.
Desirable
- Awareness and understanding of NHS issues.
- Experience of mentoring, training or supervising others.
- Experience of establishing and maintaining effective filing systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
