Medical Secretary - Gastroenterology

Royal Surrey NHS Foundation Trust

This job is now closed

Job summary

An exciting opportunity has arisen within the Gastroenterology Department for an experienced secretary to join our existing administrative team. We are looking for individuals ideally with medical secretarial experience in a hospital or clinical environment that are able to work both within busy teams and on their own initiative.

We are looking for an enthusiastic, motivated individual with excellent typing, organisational and interpersonal skills. The successful candidate will work closely with the administrative and clinical teams. You should have a professional attitude towards work and have the ability to work flexibly in a busy environment.

Main duties of the job

You will be responsible for:

Producing accurate and timely clinical correspondence via a dictation programme
Providing comprehensive secretarial support and assistance
Medical audio typing

The key aspect of your role involves dealing with the public and professionals. You must therefore be able to demonstrate good interpersonal skills. Your duties will also include medical audio typing using the digital dictation system, use of IM&T systems for data entry and dealing with telephone enquiries.Our administrative staff provide essential support to clinical teams striving to ensure the patients' experience is what we would expect for our own family and friends. Because we understand and value the contribution of administrative staff in our teams we invest in training and development to make sure our staff are equipped with the right skills and knowledge to cope with the demands of the role.

About us

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo

Date posted

11 April 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,405 to £28,976 a year per annum inc. High Cost Area Supplement

Contract

Permanent

Working pattern

Full-time

Reference number

384-SB-EMF15961

Job locations

Royal Surrey Hospital

Egerton Road

Guildford

GU2 7XX

Job description

Job responsibilities

Please see the attached job description and person specification for further information as this is the criteria used to shortlist.

Job description

Job responsibilities

Please see the attached job description and person specification for further information as this is the criteria used to shortlist.

Person Specification

Qualifications

Essential

Good general standard of education to GCSE level or equivalent including English
RSA II or equivalent in word processing/audio typing
RSA III, Medical secretarial qualification (BSMS Certificate) or equivalent

Knowledge and Experience

Essential

Demonstrates the ability to prioritise workload and to adapt effectively to changing priorities
Evidence of establishing and maintaining effective filing systems

Desirable

Working knowledge of the Trust Patient Administration System (Cerner)
Advanced keyboard and audio typing skills
Working knowledge of Word, email and internet
Working knowledge of a range of software packages e.g. Microsoft Word, Excel, and locally used data bases e.g. ICE

Skills and Capabilities

Essential

Experience of working in busy environment
Experience of dealing with the general public
Proven experience in a medical environment, including experience as a medical secretary

Person Specification

Qualifications

Essential

Good general standard of education to GCSE level or equivalent including English
RSA II or equivalent in word processing/audio typing
RSA III, Medical secretarial qualification (BSMS Certificate) or equivalent

Knowledge and Experience

Essential

Demonstrates the ability to prioritise workload and to adapt effectively to changing priorities
Evidence of establishing and maintaining effective filing systems

Desirable

Working knowledge of the Trust Patient Administration System (Cerner)
Advanced keyboard and audio typing skills
Working knowledge of Word, email and internet
Working knowledge of a range of software packages e.g. Microsoft Word, Excel, and locally used data bases e.g. ICE

Skills and Capabilities

Essential

Experience of working in busy environment
Experience of dealing with the general public
Proven experience in a medical environment, including experience as a medical secretary

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.