Contract Support Officer

Job description

Job responsibilities

Main responsibilitiesUse own initiative to establish, maintain and be responsible for robust electronic and paper filing systems for contracts and associated documents.Proactively manage the administrative systems supporting contracting.Support the development of the contracts database in relation to contract filing systems.Establish administrative systems and processes to track business case developments, contract variations, information requests and other associated contract documentation from draft through to final version, ensuring that version control is robustly managed with final versions clearly identifiable.Support the team in arranging and providing administrative support (including taking minutes) to meetings where required.Support the team in responding to formal notices, information requests and other contract related correspondence as required, collating information from a wide range of sources and tracking the documents from development through to submission.Support the team in the collection and collation of information and reports from other departments as required in the main contract, collating information from a wide range of sources and tracking the documents from development through to submission.Cross reference and proofread contract documents as required.

Information Management: (Contracts and Transformation EPMO Database)Operation of the information systems used to assure compliance against statutory requirements.

Other:Contribute to the ongoing development of the department to meet the changing needs of the Trust and responding to the need for development. To develop and maintain a high level of knowledge and expertise in NHS information standards and definitions.Participate in appraisal and personal review and work to achieve agreed set objectives

As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Worker route we must ensure that we adhere to the sponsorship requirements set by UK Visas and Immigration. Please note that as the current salary threshold is £25,000 it is unlikely we will be able to offer sponsorship for this post as without 2 years previous NHS Service at Band 3 you will commence at the bottom of the pay band which currently does not meet the minimum salary requirement for sponsorship (bank and agency service is excluded). This would apply to anyone who has current time limited right to work in the UK and would require sponsorship in the near future commencing at the bottom of the band. For details on eligibility criteria for a Skilled Worker visa, please follow this link to the gov.uk website Skilled Worker visa: Overview - GOV.UK(www.gov.uk)

Person Specification

Qualifications

Essential

• Diploma level in Administration or equivalent working experience.
• GCSE English and Maths Grade minimum Level 4 or equivalent.

Skills

Essential

• Good time management and ability to deliver accurate work within strict timescales.

Knowledge/ Experience

Essential

• Understanding of NHS, structures and working practices.
• High level use of: Excel, Word, Outlook, Power Point.
• Dealing with difficult and sensitive, confidential situations and information.

Desirable

• Experience of redesigning and delivery service change.
• Experience of leading projects
• Knowledge of contract management processes.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Derbyshire Healthcare NHS Foundation Trust

Address

Kingsway

Derby

DE22 3LZ

Employer's website

http://www.derbyshirehealthcareft.nhs.uk/ (Opens in a new tab)