Support Medical Secretary

Job summary

Working as part of a team the post holder will support the provision of a comprehensive secretarial and administrative service to the Consultant Psychiatrists and junior medical staff within teams, to allow the smooth and efficient performance of clinical duties and make a direct and positive contribution to the work of the team. The post holder must organise their own workload with defined guidelines. Advice is available as necessary.

Main duties of the job

Job duties

1. Word processes clinical letters/ discharge summaries, clinical papers and material for publication as required, from either audio or copy typing. Creating correspondence as appropriate from predefined templates.
2. In the absence of the Medical Secretaries assist with the management and updating of the diaries of the medical staff and arranging appointments and meetings if required, locating a suitable venue and informing attendees.
3. Responsible for the tracking and retrieval of notes within the service.
4. To liaise with other Medical/Nursing and administration staff within the Trust as appropriate.
5. Use judgement and initiative to prioritise the importance/urgency of particular requests with the team.
6. Provide cover for colleagues during their absence.
7. Assist the Medical Secretary in dealing with incoming correspondence and facilitating prompt action on results/reports.
8. Assist the Medical Secretary in maintaining administrative systems/databases for data collection for audit purposes where appropriate.
9. Assist the Medical Secretary in providing guidance and direction to new Junior medical staff from an administration perspective e.g. content/layout of letters etc. working from defined guidelines.
10. To undertake any other specific duties in accordance with Trust policies and procedures to facilitate the patient pathway in liaison with the specialityCo-ordinator.

About us

Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'.

CQC rated us as 'GOOD' overall, commenting on how our colleagues "treated patients with compassion and kindness" and "felt positive and proud about working for the trust."

Benefits include:

• Commitment to flexible working where this is possible

• 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years' service

• Yearly appraisal and commitment to ongoing training

• Generous NHS pension scheme

• Good maternity, paternity and adoption benefits

• Health service discounts and online benefits

• Incremental pay progression

• Free confidential employee assistance programme 24/7

• Access to our LGBT+ network, BAME Network and Christian Network

• Health and wellbeing opportunities

• Structured learning and development opportunities