Job summary
This role is to help lead the Records Management team on a fixed term basis.
The Interim Records Lead is responsible for the management and performance of a team of specialist staff and the day to day running of the Trust Patient Records, Data Security & Protection (Information Governance) and Clinical Coding functions. This includes providing an effective records management service, ensuring appropriate access and security of patient records is maintained at all times.
Main duties of the job
For more details please see the job description and personal specification.
Responsible for ensuring the Trust is fully compliant with the national Data Security & Protection requirements, completion and submission of the Data Security & Protection Toolkit. Compliance with General Data Protection Regulation (GDPR) through acting as deputy for the Trust Data Protection Officer (DPO).
Responsible for the accurate classification of all patients requiring clinical coding for national analysis purposes.
Responsible to reviewing the current quality of the information held and implementing solutions to improve data quality.
Responsibility for investigating complex data quality issues, providing assistance and specialist advice to enable the development and implementation of improvements in data collection and data quality.
Representing and covering for the Interim IMT&R Lead (General Manager) as required and supporting the long-term plans and strategic direction of the Directorate.
Core membership and a lead contributor to the Data Security & Protection group agenda.
About us
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'.
CQC rated us as 'GOOD' overall, commenting on how our colleagues "treated patients with compassion and kindness" and "felt positive and proud about working for the trust."
Benefits include:
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Commitment to flexible working where this is possible
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27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years' service
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Yearly appraisal and commitment to ongoing training
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Generous NHS pension scheme
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Good maternity, paternity and adoption benefits
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Health service discounts and online benefits
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Incremental pay progression
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Free confidential employee assistance programme 24/7
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Access to our LGBT+ network, BAME Network and Christian Network
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Health and wellbeing opportunities
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Structured learning and development opportunities
Job description
Job responsibilities
Please see separate Interim Records Lead job description and personal specification documents for further detail
Job description
Job responsibilities
Please see separate Interim Records Lead job description and personal specification documents for further detail
Person Specification
Attainment / Qualifications
Essential
- Educated to Postgraduate level or equivalent level of knowledge and experience
Desirable
- Relevant experience in legal, compliance, data security (IT and/or information)
- Teaching or training qualification
- Data Protection Practitioners Certificate
Skills
Essential
- Excellent written and verbal communication skills
- Excellent training skills and ability to develop and deliver mandatory training to a wide range of target audiences
- Negotiating and influencing skills
- Excellent report writing skills
- Effective communication of complex messages / presentation skills
- Ability to handle difficult conversations
- Innovation / improvement skills
- Motivation, People, teamwork and Delegation skills
- Prioritisation and time management skills
- Ability to interpret and challenge decision making in relation to data protection
Desirable
- Data Flow Mapping / asset register design and audit skills
- People skills - effective communication to public and community
Experience
Essential
- Extensive knowledge and experience with application of the Data Protection Act
- Extensive knowledge and experience with management of Subject access requests process
- Extensive knowledge Management of Data Protection Impact Assessment process
- Experience with Data Security & Protection policy and process writing
- Experience as the ICO / CQC point of contact and support for concerns and incident escalation
- Experience leading Data Security & Protection Toolkit evidence collection, submission and audit for an organisation
- Experience writing and updating Information Sharing Agreements, Data Processing Agreements and relevant contract clauses
- Extensive knowledge and experience as lead point of contact for Data Security & Protection related risk and incident management
- Experience with leading support for organisation Retention Schedule and Records Management process
- Experience with lead support for organisation Information Asset Register and asset management process
Desirable
- Management of FOI process
- Experience logging incidents to the ICO
- Experience of using Datix or similar risk / incident management system
- Experience with Cyber Security / Cyber Essentials
- Experience using shared electronic patient record systems (for example TPP SystmONE)
Person Specification
Attainment / Qualifications
Essential
- Educated to Postgraduate level or equivalent level of knowledge and experience
Desirable
- Relevant experience in legal, compliance, data security (IT and/or information)
- Teaching or training qualification
- Data Protection Practitioners Certificate
Skills
Essential
- Excellent written and verbal communication skills
- Excellent training skills and ability to develop and deliver mandatory training to a wide range of target audiences
- Negotiating and influencing skills
- Excellent report writing skills
- Effective communication of complex messages / presentation skills
- Ability to handle difficult conversations
- Innovation / improvement skills
- Motivation, People, teamwork and Delegation skills
- Prioritisation and time management skills
- Ability to interpret and challenge decision making in relation to data protection
Desirable
- Data Flow Mapping / asset register design and audit skills
- People skills - effective communication to public and community
Experience
Essential
- Extensive knowledge and experience with application of the Data Protection Act
- Extensive knowledge and experience with management of Subject access requests process
- Extensive knowledge Management of Data Protection Impact Assessment process
- Experience with Data Security & Protection policy and process writing
- Experience as the ICO / CQC point of contact and support for concerns and incident escalation
- Experience leading Data Security & Protection Toolkit evidence collection, submission and audit for an organisation
- Experience writing and updating Information Sharing Agreements, Data Processing Agreements and relevant contract clauses
- Extensive knowledge and experience as lead point of contact for Data Security & Protection related risk and incident management
- Experience with leading support for organisation Retention Schedule and Records Management process
- Experience with lead support for organisation Information Asset Register and asset management process
Desirable
- Management of FOI process
- Experience logging incidents to the ICO
- Experience of using Datix or similar risk / incident management system
- Experience with Cyber Security / Cyber Essentials
- Experience using shared electronic patient record systems (for example TPP SystmONE)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
