Team Administrator

Derbyshire Healthcare NHS Foundation Trust

The closing date is 06 April 2025

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Job summary

Due to retirement the Perinatal CMHT are looking for an enthusiastic Team Administrator to join our team in North Derbyshire, based at Scarsdale Clinic, off Newbold Road in Chesterfield.

This post is 19 per hours a week.

Working pattern :Monday 9-5pm, Tuesday 9-5pm and then the remaining 4 hours can be worked on the any of following days, Wednesday, Thursday or Friday.

The perinatal mental health service cares for women who are suffering with moderate to severe mental health problems, from the end of the first trimester in pregnancy up until the baby is two years old.

The perinatal service works with women and their families from Derby City and North and South Derbyshire - (This post is based in the North Team and will cover the area of North Derbyshire).

Main duties of the job

The post holder will ensure the delivery of a comprehensive, high quality secretarial/front of house and administrative service to the Perinatal Community Mental Health Service, including speaking with patients to organise appointments, arranging appointment dairies, inputting on electronic patient records, contributing to monthly monitoring reports and the typing/word/processing of letters, minutes, reports, and other routine correspondence.

About us

It is Trust policy that for posts that are for a time limited period, applicants who are currently employed by an NHS organisation will only be appointed on a secondment basis and should have approval from their line manager this is possible before applying. Applicants who are not employed by an NHS organisation, will receive a fixed term contract.

We are a well established team, with a wealth of experience in this area and pride ourselves on delivering quality care to our patients and their families.

Our service has been accredited for many years by the Royal College of Psychiatrists Care Quality Network for Perinatal Mental Health, as we have met and adhere to the required standards for delivering perinatal care in the community, ensuring best practise is adhered to.

Local induction, along with the Trusts corporate induction, will be provided and there are opportunities available to access training to support the development of your knowledge and skills in this area. Induction will also include shadowing experienced members of the team and regular clinical, managerial and team supervision.

Date posted

20 March 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year Pro rata

Contract

Fixed term

Working pattern

Part-time

Reference number

383-SPE-5570-25

Job locations

Scarsdale,

Nightingale Close, off Newbold Road,

Chesterfield

S41 7PF


Job description

Job responsibilities

Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account

Job description

Job responsibilities

Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account

Person Specification

Qualifications

Essential

  • RSA III Typing/Word Processing or equivalent
  • English Language and Maths - GCSE Grade C or equivalent
  • RSA II Audio Typing or equivalent

Desirable

  • CLAIT PLUS/IBT2

Experience

Essential

  • Experience & knowledge of using a variety of software programmes including Microsoft Outlook, Word, Excel, and PowerPoint
  • Demonstrable administration experience
  • Experience of working as part of a multi-disciplinary team
  • Front of house/reception experience

Knowledge and Skills

Essential

  • Excellent organisational skills
  • Excellent communication skills
  • Effective office management skills (ie diary management/systems)
  • Ability to work on own initiative and without direct supervision within procedural guidelines
  • Ability to service meetings including note taking
  • Ability to work in a rapidly changing environment
  • Ability to manage conflicting priorities, organise workload effectively and to meet deadlines
  • Willingness to undertake further training and development in accordance with the needs of the service

Personal attributes

Essential

  • Ability to liaise and communicate at all levels within the organisation, with patients and carers
  • Good team working skills
  • Excellent interpersonal skills
  • Flexible approach to working practices

Other

Essential

  • Clear understanding of confidentiality
  • Non-judgemental and positive attitude towards service users and carers
Person Specification

Qualifications

Essential

  • RSA III Typing/Word Processing or equivalent
  • English Language and Maths - GCSE Grade C or equivalent
  • RSA II Audio Typing or equivalent

Desirable

  • CLAIT PLUS/IBT2

Experience

Essential

  • Experience & knowledge of using a variety of software programmes including Microsoft Outlook, Word, Excel, and PowerPoint
  • Demonstrable administration experience
  • Experience of working as part of a multi-disciplinary team
  • Front of house/reception experience

Knowledge and Skills

Essential

  • Excellent organisational skills
  • Excellent communication skills
  • Effective office management skills (ie diary management/systems)
  • Ability to work on own initiative and without direct supervision within procedural guidelines
  • Ability to service meetings including note taking
  • Ability to work in a rapidly changing environment
  • Ability to manage conflicting priorities, organise workload effectively and to meet deadlines
  • Willingness to undertake further training and development in accordance with the needs of the service

Personal attributes

Essential

  • Ability to liaise and communicate at all levels within the organisation, with patients and carers
  • Good team working skills
  • Excellent interpersonal skills
  • Flexible approach to working practices

Other

Essential

  • Clear understanding of confidentiality
  • Non-judgemental and positive attitude towards service users and carers

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Derbyshire Healthcare NHS Foundation Trust

Address

Scarsdale,

Nightingale Close, off Newbold Road,

Chesterfield

S41 7PF


Employer's website

http://www.derbyshirehealthcareft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Derbyshire Healthcare NHS Foundation Trust

Address

Scarsdale,

Nightingale Close, off Newbold Road,

Chesterfield

S41 7PF


Employer's website

http://www.derbyshirehealthcareft.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Perinatal Clinical Operational Manager

Laura Newbould-Jones

l.newbould-jones@nhs.net

01246216523

Date posted

20 March 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year Pro rata

Contract

Fixed term

Working pattern

Part-time

Reference number

383-SPE-5570-25

Job locations

Scarsdale,

Nightingale Close, off Newbold Road,

Chesterfield

S41 7PF


Supporting documents

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