Ward Administrator

Derbyshire Healthcare NHS Foundation Trust

The closing date is 10 April 2025

Job summary

Within Derbyshire, we are building brand new healthcare facilities as part of our Making Room for Dignity programme. This is your chance to join our team at Kingfisher House as a Ward Administrator.

Kingfisher House is a 14-bed male Psychiatric Intensive Care Unit. This service is new to Derbyshire, making this post an exciting opportunity to be part of the development of the service.

The post is full time (37.5 hours per week) Monday to Friday during office hours, however we may be able to offer some flexibility around this.

The post offers the opportunity to join a newly established team, where safety and wellbeing is at the heart of the team's ethos.

If you are applying for this post on a secondment basis you must obtain prior approval from your current line manager before submitting your application.

Main duties of the job

You will be working closely with the clinical team to maintain the functionality of the team. You will provide admin support to the Ward Manager and the clinical team, including minuting meetings and arranging appointments.

The job role will consist of carrying out standard administrator responsibilities, supporting the team and manager to maintain and develop the clinical and operational performance of the ward.

Though you will not be providing hands on patient care, patients may look to you for support and advice which can be a rewarding experience.

You will play a part in managing phone activity within the staff office and displaying the Trust and team values to patient, carers and colleagues.

You will respond to the needs of people in an honest, non-judgemental and open manner which respects the rights of individuals and groups.

You will ensure that services are provided in a safe and supportive environment and at all times adopt a professional approach to your work promoting a positive image to services users/carers and the general public.

About us

Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'.

Benefits include:

  • Commitment to flexible working where this is possible
  • 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years' service
  • Yearly appraisal and commitment to ongoing training
  • Generous NHS pension scheme
  • Good maternity, paternity and adoption benefits
  • Health service discounts and online benefits
  • Incremental pay progression
  • Free confidential employee assistance programme 24/7
  • Access to our LGBTI+ network, BAME Network and Christian Network
  • Health and wellbeing opportunities
  • Structured learning and development opportunities

Date posted

03 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year per annum, pro rata

Contract

Fixed term

Duration

6 months

Working pattern

Full-time

Reference number

383-ACA-5210-24

Job locations

Kingfisher House - Kingsway

Kingsway Hospital

Derby

DE22 3LZ


Job description

Job responsibilities

PLEASE NOTE: To view the Job Description and Person Specification, please click ON APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site, you will need to register if you do not already have an account.

Ordering and monitoring ward stock and necessary items through finance and procurement system.

Scanning documents to the Electronic Patient Record to ensure clinical objectives are met.

Gathering ward data to handover in operational and clinical meetings.

Assisting management team in the collation of information to meet clinical and operational objectives such as audit and ward improvement.

Manage ward post and ensure this reaches the appropriate staff member.

Job description

Job responsibilities

PLEASE NOTE: To view the Job Description and Person Specification, please click ON APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site, you will need to register if you do not already have an account.

Ordering and monitoring ward stock and necessary items through finance and procurement system.

Scanning documents to the Electronic Patient Record to ensure clinical objectives are met.

Gathering ward data to handover in operational and clinical meetings.

Assisting management team in the collation of information to meet clinical and operational objectives such as audit and ward improvement.

Manage ward post and ensure this reaches the appropriate staff member.

Person Specification

Qualifications

Essential

  • Typing RSA/ OCR level II or equivalent
  • English Language GCSE grade 4 or equivalent qualification

Desirable

  • ECDL or equivalent IT qualification

Skills/Experience

Essential

  • Good standard of spelling and grammatical accuracy
  • Excellent written and verbal communication skills
  • Excellent organisaional skills
  • Able to work as part of a team
  • Able to prioritise work load and meet deadlines
  • Able to work on own initiative with minimal supervision

Knowledge/Experience

Essential

  • Experience of using Microsoft computer packages
  • Previous clerical/administration experience
  • Excellent customer care skills
  • Experience dealing with telephone enquiries

Personal qua;ities/attributes

Essential

  • Ability to be flexible in approach and working practices
  • Understand the requirements for confidentiality

Qualifications

Essential

  • English Language GCSE grade 4 or equivalent qualification
Person Specification

Qualifications

Essential

  • Typing RSA/ OCR level II or equivalent
  • English Language GCSE grade 4 or equivalent qualification

Desirable

  • ECDL or equivalent IT qualification

Skills/Experience

Essential

  • Good standard of spelling and grammatical accuracy
  • Excellent written and verbal communication skills
  • Excellent organisaional skills
  • Able to work as part of a team
  • Able to prioritise work load and meet deadlines
  • Able to work on own initiative with minimal supervision

Knowledge/Experience

Essential

  • Experience of using Microsoft computer packages
  • Previous clerical/administration experience
  • Excellent customer care skills
  • Experience dealing with telephone enquiries

Personal qua;ities/attributes

Essential

  • Ability to be flexible in approach and working practices
  • Understand the requirements for confidentiality

Qualifications

Essential

  • English Language GCSE grade 4 or equivalent qualification

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Derbyshire Healthcare NHS Foundation Trust

Address

Kingfisher House - Kingsway

Kingsway Hospital

Derby

DE22 3LZ


Employer's website

http://www.derbyshirehealthcareft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Derbyshire Healthcare NHS Foundation Trust

Address

Kingfisher House - Kingsway

Kingsway Hospital

Derby

DE22 3LZ


Employer's website

http://www.derbyshirehealthcareft.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Ward Manager

Josh Cocking

josh.cocking1@nhs.net

01332623700

Date posted

03 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year per annum, pro rata

Contract

Fixed term

Duration

6 months

Working pattern

Full-time

Reference number

383-ACA-5210-24

Job locations

Kingfisher House - Kingsway

Kingsway Hospital

Derby

DE22 3LZ


Supporting documents

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