Job summary
Full administrative support to the Local Cancer Multidisciplinary Team Meetings and proactive monitoring and tracking of the cancer patients ensuring that their journey is processed in a timely and efficient manner, in line with Cancer Waiting Times. Working closely with other hospitals departments to ensure appointments and investigations are arranged in a timely fashion.
Main duties of the job
Patient Pathway
Ensure diagnostic investigations are carried out in a timely manner and the results of such are made available as soon as possible to clinicians.
Be responsible for identifying patients coming into the Trust referred either via the fast track or other routes (at positive histology)
Track and guide (virtually) the patient through the hospital system ensuring there are no system delays which will prevent the patient achieving the cancer waiting time targets.
Be responsible for identifying and resolving delays in the patient pathway. Where this is not possible, ways forward to be discussed and agreed with the Divisional Manager and Deputy Cancer Manager.
Ensure all data in relation to the patient journey is input onto SCR (Somerset Cancer Register) which is the Cancer Services database.
Highlight any regular system bottlenecks and contribute ideas to resolve these.
Work closely with the Deputy Cancer Manager and Service Improvement Facilitator to continually improve the patient journey.
Be able to identify and advise clinical teams on when adjustments can be made to the patient journey, ensuring these are documented on the PTL and the Cancer Database -SCR
About us
Blackpool Teaching Hospitals NHS Foundation Trust is ideally situated just a forty five minute drive from Manchester. The Trust provides services to the 440,000 residents of Blackpool, Fylde & Wyre and North Lancashire, as well as specialist tertiary care for Cardiac and Haematology patients.
As one of the United Kingdom's largest coastal resort, Blackpool has plenty to offer its residents -it's not just a good place to work; it's a great place to live. In addition to its bustling centre and historic seafront, the town is world famous for its many attractions, including the famous Blackpool Tower. Blackpool also offers a number of scenic cycling routes round our local parks and across the surrounding countryside, as well as boasting panoramic views of the coast on its picturesque Promenade. Further afield, Blackpool also benefits from less than three-hour connections via rail to Edinburgh in the north and London in the south.
Job description
Job responsibilities
MDT Support
Provide full administrative support for cancer sites, local Multidisciplinary team meeting (MDT).
On advice from the Consultants and Clinical Nurse Specialists, produce a list of patients to be discussed at the weekly MDT, including all necessary clinical information such as Radiology and Pathology results for the patient that is required for the MDT discussion.
Ensure case notes, and results are available at MDT meetings. This will involve liaising closely with Radiology and Pathology to ensure reports are available in time for the MDT meeting deadline.
Liaise with Consultant Secretaries to ensure that all patients are identified and included on the MDT list for discussion
Distribute the MDT lists by a given deadline to all core members of the team
Attend the MDT meeting and take and record the minutes of the discussion live within the MDT.
Operate the Video Conferencing equipment live within the MDT
Following each MDT Meeting, undertake follow-up actions such as; GPs notification of a diagnosis, make patient appointments in conjunction with the appointments office, ensure any investigations required are requested and forms sent to the necessary department within an agreed timescale.
To maintain an attendance register and updated list of MDT membership.
Ensure Cancer Waiting Time Targets are fully integrated into the function of the MDT meeting and that Clinicians have a full understanding of what is required in relation to the targets.
Provide Consultants and MDT members with dates of when patients should be treated by, to adhere to the Cancer Waiting Times 31 day and 62 day treatment targets.
Collect clinical information at the MDT such as staging information and pathology.
PTL
Attend a local weekly PTL with nominated cancer leads within each division to discuss all patients on a cancer pathway in the system to ensure all patients are being tracked without any delays and provide assurance that no breaches are occurring
Clinical Data
Ensure all available clinical data is collected throughout the patient pathway. Where gaps are identified, backfill with the correct clinical information
Job description
Job responsibilities
MDT Support
Provide full administrative support for cancer sites, local Multidisciplinary team meeting (MDT).
On advice from the Consultants and Clinical Nurse Specialists, produce a list of patients to be discussed at the weekly MDT, including all necessary clinical information such as Radiology and Pathology results for the patient that is required for the MDT discussion.
Ensure case notes, and results are available at MDT meetings. This will involve liaising closely with Radiology and Pathology to ensure reports are available in time for the MDT meeting deadline.
Liaise with Consultant Secretaries to ensure that all patients are identified and included on the MDT list for discussion
Distribute the MDT lists by a given deadline to all core members of the team
Attend the MDT meeting and take and record the minutes of the discussion live within the MDT.
Operate the Video Conferencing equipment live within the MDT
Following each MDT Meeting, undertake follow-up actions such as; GPs notification of a diagnosis, make patient appointments in conjunction with the appointments office, ensure any investigations required are requested and forms sent to the necessary department within an agreed timescale.
To maintain an attendance register and updated list of MDT membership.
Ensure Cancer Waiting Time Targets are fully integrated into the function of the MDT meeting and that Clinicians have a full understanding of what is required in relation to the targets.
Provide Consultants and MDT members with dates of when patients should be treated by, to adhere to the Cancer Waiting Times 31 day and 62 day treatment targets.
Collect clinical information at the MDT such as staging information and pathology.
PTL
Attend a local weekly PTL with nominated cancer leads within each division to discuss all patients on a cancer pathway in the system to ensure all patients are being tracked without any delays and provide assurance that no breaches are occurring
Clinical Data
Ensure all available clinical data is collected throughout the patient pathway. Where gaps are identified, backfill with the correct clinical information
Person Specification
Qualifications
Essential
- Good general education
- Evidence of ongoing professional development.
Desirable
- Educated to 'A' Level or equivalent
Knowledge
Essential
- Experience of working directly with clinical staff at all levels
- Experience of working within a hospital environment
- Experience of hospital based information systems (HISS)
- Experience of attending meetings and minute/taking
- Knowledge of clinical terminology
Desirable
- Experience of hospital based information systems (RIS, RADIOLOGY, ADAMS)
- Experience of working with multi disciplinary teams
- Experience of Video Conferencing
Skills
Essential
- IT skills (Microsoft Word, Excel)
- Excellent organizational and coordination skills
- Ability to work under own initiative, under pressure and to tight deadlines
- Ability to manage own workload
- Ability to understand processes and identify/solve problems within them.
- Good level of computer literacy, including database, spreadsheet and word processing skills
- Self-starter with ability to learn quickly
- Effective team player
Special Requirements
Essential
- Flexible and adaptable approach to working hours
- Willing to travel to Clifton Hospital to cross cover MDT's - car owner/driver is essential
Person Specification
Qualifications
Essential
- Good general education
- Evidence of ongoing professional development.
Desirable
- Educated to 'A' Level or equivalent
Knowledge
Essential
- Experience of working directly with clinical staff at all levels
- Experience of working within a hospital environment
- Experience of hospital based information systems (HISS)
- Experience of attending meetings and minute/taking
- Knowledge of clinical terminology
Desirable
- Experience of hospital based information systems (RIS, RADIOLOGY, ADAMS)
- Experience of working with multi disciplinary teams
- Experience of Video Conferencing
Skills
Essential
- IT skills (Microsoft Word, Excel)
- Excellent organizational and coordination skills
- Ability to work under own initiative, under pressure and to tight deadlines
- Ability to manage own workload
- Ability to understand processes and identify/solve problems within them.
- Good level of computer literacy, including database, spreadsheet and word processing skills
- Self-starter with ability to learn quickly
- Effective team player
Special Requirements
Essential
- Flexible and adaptable approach to working hours
- Willing to travel to Clifton Hospital to cross cover MDT's - car owner/driver is essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
