Job summary
Do you like a challenge, want to deliver a service that supports the delivery of excellent patient care as well as have a rewarding career then we might just have the job for you......
We are currently recruiting for aHR Assistantto join our team.
If you are a graduate looking for your first HR job or you are an experienced administrator with an interest in people, theHR Assistantrole might be just what you are looking for.
You will need to have a customer focused approach, be proactive as well as a team player, in return you will have a rewarding and exciting career within our People & Culture team. We know people perform at their best when they are happy and healthy therefore, we support flexible working arrangements as well as have a hybrid approach to work. In addition, we have several benefits such as up to 33 days Annual Leave, Employee Assistance Programme, discounted gym membership, Lease Car Scheme,
Have a look at the job descriptions for more information on the roles and if it would be helpful, feel free to give us a call or even visit us to talk in more detail. Please contact Kellie Whiteside on 01253 954226 to arrange this.
Please be advised, if we receive a high number of applications, this may be closed early.
Main duties of the job
Provide a high standard of administrative support to the Workforce Team. To work under the direction of the HR Officer and HR Managers, to assist in the provision of a comprehensive, efficient and effective workforce advisory service.
Working from the Trust's policies and procedures, provide basic advice and guidance to staff and line managers to resolve day to day workforce queries.
About us
Blackpool Teaching Hospitals NHS Foundation Trust is situated on the west coast of Lancashire, with services covering the local authority areas of Blackpool, Fylde and Wyre. The Trust is part of the Lancashire and South Cumbria Integrated Care System (ICS) supporting a population of around 1.6 million people.
We have three main hospitals providing acute services to around 330,000 local residents. The organisation also provides specialist tertiary care for cardiac and haematology services, delivers community health services to over 445,000 residents including those in North Lancashire and hosts the National Artificial Eye Service across England. Plus, we provide urgent and emergency care services to an estimated 18 million people who visit the seaside resort each year. We employ over 7000 people from 68 different countries.
We welcome and encourage application from anyone with protected characteristics, as well as supporting reservists and Veterans who are looking for a rewarding and challenging career within the NHS.
Job description
Job responsibilities
JOB SUMMARY:
Provide a high standard of administrative support to the Workforce Team. To work under the direction of the HR Officer, HR Managers and HR Business Partners. To assist in the provision of a comprehensive, efficient, and effective Workforce Advisory Service.
Working from the Trusts policies and procedures, provide basic advice and guidance to staff and line managers to resolve day to day workforce queries.
DUTIES AND RESPONSIBILITIES
- To be the first point of contact in providing basic advice and guidance on day-to-day workforce queries, working within the boundaries of the Trusts Policies and Procedures, signposting when necessary and escalating to a senior colleague when appropriate.
- Provide a comprehensive administrative support service to the Workforce Team in all aspects of case work, projects, and Agenda for Change.
- Effective use of the IT systems to collage and produce the workforce management information/metrics, ie. appraisal and mandatory training figures etc.
- Take a proactive approach in arranging meetings and hearings within agreed timescales, liaising with those involved and securing appropriate rooms when required.
- Produce accurate records of minutes, either handwritten and/or typed, during meetings/hearings and distribute to the appropriate sources.
- Arrange dates and venues for training sessions and provide administrative support.
- Copy and issue hearing packs by the required deadlines.
Job description
Job responsibilities
JOB SUMMARY:
Provide a high standard of administrative support to the Workforce Team. To work under the direction of the HR Officer, HR Managers and HR Business Partners. To assist in the provision of a comprehensive, efficient, and effective Workforce Advisory Service.
Working from the Trusts policies and procedures, provide basic advice and guidance to staff and line managers to resolve day to day workforce queries.
DUTIES AND RESPONSIBILITIES
- To be the first point of contact in providing basic advice and guidance on day-to-day workforce queries, working within the boundaries of the Trusts Policies and Procedures, signposting when necessary and escalating to a senior colleague when appropriate.
- Provide a comprehensive administrative support service to the Workforce Team in all aspects of case work, projects, and Agenda for Change.
- Effective use of the IT systems to collage and produce the workforce management information/metrics, ie. appraisal and mandatory training figures etc.
- Take a proactive approach in arranging meetings and hearings within agreed timescales, liaising with those involved and securing appropriate rooms when required.
- Produce accurate records of minutes, either handwritten and/or typed, during meetings/hearings and distribute to the appropriate sources.
- Arrange dates and venues for training sessions and provide administrative support.
- Copy and issue hearing packs by the required deadlines.
Person Specification
EDUCATION AND QUALIFICATIONS
Essential
- CPP qualification/CIPD level 3 or equivalent work experience
- Education to GCSE level or equivalent (including English qualification)
Desirable
- NVQ level 3 in business/customer service field or equivalent qualifications
- IT qualification ie. ECDL
EXPERIENCE AND KNOWLEDGE
Essential
- Administration experience
- Working in a busy office environment
- Working as part of an office based team
- Dealing with internal and external stakeholders/customers
Desirable
- Project Administration experience
- Experience of working in an HR department
SKILLS AND ABILITY
Essential
- Ability to work to strict deadlines and under pressure
- Ability to work under own initiative
- Good understanding of confidentiality
- Understanding of Information Governance
- Strong organisational and time management skills
- Good written and verbal communication skills
- Excellent typing/word processing skills
- Ability to prioritise
- Minute taking skills
- Ability to work accurately with attention to detail
- Ability to establish effective working relationships with colleagues at all levels
- Able to work flexibly and be adaptable to change
- Highly motivated and enthusiastic to learn/develop further
Person Specification
EDUCATION AND QUALIFICATIONS
Essential
- CPP qualification/CIPD level 3 or equivalent work experience
- Education to GCSE level or equivalent (including English qualification)
Desirable
- NVQ level 3 in business/customer service field or equivalent qualifications
- IT qualification ie. ECDL
EXPERIENCE AND KNOWLEDGE
Essential
- Administration experience
- Working in a busy office environment
- Working as part of an office based team
- Dealing with internal and external stakeholders/customers
Desirable
- Project Administration experience
- Experience of working in an HR department
SKILLS AND ABILITY
Essential
- Ability to work to strict deadlines and under pressure
- Ability to work under own initiative
- Good understanding of confidentiality
- Understanding of Information Governance
- Strong organisational and time management skills
- Good written and verbal communication skills
- Excellent typing/word processing skills
- Ability to prioritise
- Minute taking skills
- Ability to work accurately with attention to detail
- Ability to establish effective working relationships with colleagues at all levels
- Able to work flexibly and be adaptable to change
- Highly motivated and enthusiastic to learn/develop further
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Blackpool Teaching Hospitals NHS Foundation Trust
Address
Blackpool Teaching Hospital NHS Trust
Whinney Heys Road
Blackpool
FY3 8NR
Employer's website
https://www.bfwh.nhs.uk/ (Opens in a new tab)
