Job summary
Please note that this role is advertised on behalf of Atlas BFW Management Ltd (Atlas), a wholly-owned subsidiary of Blackpool Teaching Hospitals NHS Foundation Trust and as such, successful applicant(s) will be on Atlas Terms and Conditions. For further information about Atlas, please visit: www.bfwml.co.uk
We have an exciting new opportunity for a Senior Procurement Manager to join Atlas BFW Management Limited. The Senior Procurement Manager will be working with the Atlas Senior Leadership Team to design and develop the Atlas procurement strategy. The post-holder who must be fully MCIPS qualified, will manage a team of Procurement staff to deliver the end-to-end procurement lifecycle within the business.
Main duties of the job
The post holder will oversee the Procurement Manager and be responsible for the ongoing implementation of and usage of the contract & procurement management system Atamis as well as ensuring that its use is embedded across the business.
They will lead on the development of an annual procurement plan and ensure that there are mechanisms in place to monitor and report progress.
As the Senior Postholder within the business, they will work with Atlas colleagues to deliver a wide portfolio of contracts, including liaising with service providers, whilst motivating and developing their team to deliver agreed performance targets. This will include working closely with the other partners such as the Lancashire Procurement Cluster.
The Senior Procurement Manager will be the business subject matter expert pertaining to wider procurement policies and legislation in the UK and working with the Atlas Head of Finance will ensure that the Company is compliant with all appropriate legislation, the Atlas Financial Governance framework, and the clients' Standing Financial Instructions.
About us
As experts in healthcare facilities and property management, we deliver fully-managed healthcare facilities services and property management solutions to clients throughout Lancashire and South Cumbria.
We are a wholly owned subsidiary of Blackpool Teaching Hospitals NHS Foundation Trust. This means that we part of the Trust's group and the wider NHS family, but are a separate Limited Company, with our own business plan, board, management structure and staff.
Any profits that we make are used to help grow our business, provide additional employment, training and development for our staff, whilst helping to support the Trust's frontline clinical services, and the delivery of safe patient care.
Our healthcare facilities services and property management solutions encompass: Capital Developments, Estates Management, Facilities Management, Medical Engineering and Property Services.
Our teams ensure our clients properties and amenities provide the best environment for their customers, patients, staff and visitors.
Visit: bfwml.co.uk for further information.
Job description
Job responsibilities
The post holder will:
Manage and oversee a professional procurement support service to stakeholders across each department.
Manage the procurement pipeline allocating internal team resources to projects as necessary.
Ensure the accuracy and robustness of tendering documentation and templates.
Draft and design appropriate advice for colleagues on the use of Social Value and Net Zero requirements within tendering documentation and templates.
Be the subject matter expert within Atlas for Social Value and Net Zero operations supporting the business to achieve the objectives outlined within NHS England policy.
Oversee and support the team for the procurement of high value, complex contracts, ensuring appropriate project management processes are in place, status reports are compiled and PCR2023 procurement regulations are met.
Oversee and support the production of regular reports showing contract performance both quantitative and qualitive for all major contracts rated Gold, Silver and Bronze within the Atamis system.
Be responsible for contract management review procedures ensuring suppliers and key stakeholders warrant that the contract is performing as expected and that any concerns are rectified so as to avoid service disruption.
Be responsible for reporting all contractual performance required by Cabinet Office under PCR2023
Working with the Procurement Manager, ensure that the contracts & procurement software system data contained within Atamis is accurate and up to date.
Develop appropriate training to work with key stakeholders, supporting them in using category and procurement skills to produce and implement procurement plans to ensure the delivery of assigned product/service areas of the procurement strategy.
Support the Atlas strategic procurement objectives by providing training to key stakeholders and colleagues in consideration of procurement activities ensuring that colleagues are upskilling in line with business requirements.
Ensure that all relevant colleagues are fully trained on forthcoming PCR2023 regulations.
Ensure that the Procurement Team all complete Cabinet Office training covering PCR2023.
Ensure that all colleagues are trained on the preparation of contract notices under PCR2023 for pertinent procurement activity and that such notices are published in accordance with regulatory requirements.
Be the subject matter expert for PCR2023 within the business.
Prepare and implement a procurement development plan for the team ensuring that where appropriate formal procurement qualifications are obtained upskilling the Procurement Team
Ensure that the Procurement Manager has a bespoke training plan for upskilling during the term of this fixed term post to aid succession planning.
Ensure that procurement management systems are operating effectively to meet financial governance needs and achieve all goals where these are set.
Provide accurate data on behalf of the Procurement Team liaising with Head of Finance to ensure the contracts database is an effective control to assist in budgeting and planning.
Identify and report via the Atamis system on efficiency savings achieved throughout the procurement lifecycle.
Please ensure you have read the full attached Job Description & Person Specification for further job information and before applying for the role.
Job description
Job responsibilities
The post holder will:
Manage and oversee a professional procurement support service to stakeholders across each department.
Manage the procurement pipeline allocating internal team resources to projects as necessary.
Ensure the accuracy and robustness of tendering documentation and templates.
Draft and design appropriate advice for colleagues on the use of Social Value and Net Zero requirements within tendering documentation and templates.
Be the subject matter expert within Atlas for Social Value and Net Zero operations supporting the business to achieve the objectives outlined within NHS England policy.
Oversee and support the team for the procurement of high value, complex contracts, ensuring appropriate project management processes are in place, status reports are compiled and PCR2023 procurement regulations are met.
Oversee and support the production of regular reports showing contract performance both quantitative and qualitive for all major contracts rated Gold, Silver and Bronze within the Atamis system.
Be responsible for contract management review procedures ensuring suppliers and key stakeholders warrant that the contract is performing as expected and that any concerns are rectified so as to avoid service disruption.
Be responsible for reporting all contractual performance required by Cabinet Office under PCR2023
Working with the Procurement Manager, ensure that the contracts & procurement software system data contained within Atamis is accurate and up to date.
Develop appropriate training to work with key stakeholders, supporting them in using category and procurement skills to produce and implement procurement plans to ensure the delivery of assigned product/service areas of the procurement strategy.
Support the Atlas strategic procurement objectives by providing training to key stakeholders and colleagues in consideration of procurement activities ensuring that colleagues are upskilling in line with business requirements.
Ensure that all relevant colleagues are fully trained on forthcoming PCR2023 regulations.
Ensure that the Procurement Team all complete Cabinet Office training covering PCR2023.
Ensure that all colleagues are trained on the preparation of contract notices under PCR2023 for pertinent procurement activity and that such notices are published in accordance with regulatory requirements.
Be the subject matter expert for PCR2023 within the business.
Prepare and implement a procurement development plan for the team ensuring that where appropriate formal procurement qualifications are obtained upskilling the Procurement Team
Ensure that the Procurement Manager has a bespoke training plan for upskilling during the term of this fixed term post to aid succession planning.
Ensure that procurement management systems are operating effectively to meet financial governance needs and achieve all goals where these are set.
Provide accurate data on behalf of the Procurement Team liaising with Head of Finance to ensure the contracts database is an effective control to assist in budgeting and planning.
Identify and report via the Atamis system on efficiency savings achieved throughout the procurement lifecycle.
Please ensure you have read the full attached Job Description & Person Specification for further job information and before applying for the role.
Person Specification
Education/ Qualifications
Essential
- MCIPS qualification and be a current member of the institute.
- Demonstrable record of continual professional development
Desirable
Knowledge & Experience: General
Essential
- Demonstrable experience of working at a senior level in a procurement environment, leading teams and of being involved with the development of the procurement strategy.
- Specialist knowledge of professional procurement principles and contract management
- Experience of managing and maintaining a contract management or procurement system.
- Demonstrable experience of managing projects in a complex environment.
- Significant experience of contract negotiations and demonstrable influencing and negotiation skills. Evidence of full end to end procurement process management.
- Significant experience of working with other departments to develop comprehensive and accurate specifications for goods and or services in a timely manner.
- Demonstrable evidence of providing commercial and or contractual advice and guidance at all levels within the business.
- Evidence of providing robust challenge to colleagues from other departments relating to ensuring compliance with relevant procurement regulations.
- Significant experience of working with specialists to draft contracts for the purchase of goods and services. Evidence of reviewing contracts for goods and services. Evidence of ongoing training and development to ensure that these skills are kept up to date and relevant. Evidence of providing training to others to ensure that their skills and knowledge are up to date.
- Demonstrable experience of managing the overall contract position for an organisation and for keeping all stakeholders up to date with the current position and any issues that need escalating.
- Experience of managing tenders and contracts within a regulated environment.
- Leadership experience within a complex and challenging environment.
- Extensive experience is the management of procurement teams including the development and training of colleagues
- Significant experience in managing relationships with multiple stakeholders & team building.
- Professional, clear, and effective communication and presentation skills.
- Evidence of delivering a consistent level of service to internal and external service users and of seeking ways to improve the service.
- Evidence of exceptional time management skills whilst managing multiple priorities and managing a team.
- Demonstrable experience of evaluating and presenting complex data to a wide range of stakeholders.
- Able to demonstrate a good understanding of commercial issues and purchasing methods and demonstrate success in achieving value for money and savings through purchasing and supply.
- Advanced IT skills with knowledge of specialist software for contract management, electronic catalogue, and e-procurement systems. Good working knowledge of Microsoft Excel, Word and Power-Point.
- Ability to think strategically and analytically
- Proven ability to prioritise and work under pressure to meet deadlines
- Qualities of perseverance, flexibility, determination and adaptability
- Ability to work as an individual and as part of a team.
- Ability to communicate effectively orally and in writing with all disciplines and seniorities including at Board level
Person Specification
Education/ Qualifications
Essential
- MCIPS qualification and be a current member of the institute.
- Demonstrable record of continual professional development
Desirable
Knowledge & Experience: General
Essential
- Demonstrable experience of working at a senior level in a procurement environment, leading teams and of being involved with the development of the procurement strategy.
- Specialist knowledge of professional procurement principles and contract management
- Experience of managing and maintaining a contract management or procurement system.
- Demonstrable experience of managing projects in a complex environment.
- Significant experience of contract negotiations and demonstrable influencing and negotiation skills. Evidence of full end to end procurement process management.
- Significant experience of working with other departments to develop comprehensive and accurate specifications for goods and or services in a timely manner.
- Demonstrable evidence of providing commercial and or contractual advice and guidance at all levels within the business.
- Evidence of providing robust challenge to colleagues from other departments relating to ensuring compliance with relevant procurement regulations.
- Significant experience of working with specialists to draft contracts for the purchase of goods and services. Evidence of reviewing contracts for goods and services. Evidence of ongoing training and development to ensure that these skills are kept up to date and relevant. Evidence of providing training to others to ensure that their skills and knowledge are up to date.
- Demonstrable experience of managing the overall contract position for an organisation and for keeping all stakeholders up to date with the current position and any issues that need escalating.
- Experience of managing tenders and contracts within a regulated environment.
- Leadership experience within a complex and challenging environment.
- Extensive experience is the management of procurement teams including the development and training of colleagues
- Significant experience in managing relationships with multiple stakeholders & team building.
- Professional, clear, and effective communication and presentation skills.
- Evidence of delivering a consistent level of service to internal and external service users and of seeking ways to improve the service.
- Evidence of exceptional time management skills whilst managing multiple priorities and managing a team.
- Demonstrable experience of evaluating and presenting complex data to a wide range of stakeholders.
- Able to demonstrate a good understanding of commercial issues and purchasing methods and demonstrate success in achieving value for money and savings through purchasing and supply.
- Advanced IT skills with knowledge of specialist software for contract management, electronic catalogue, and e-procurement systems. Good working knowledge of Microsoft Excel, Word and Power-Point.
- Ability to think strategically and analytically
- Proven ability to prioritise and work under pressure to meet deadlines
- Qualities of perseverance, flexibility, determination and adaptability
- Ability to work as an individual and as part of a team.
- Ability to communicate effectively orally and in writing with all disciplines and seniorities including at Board level
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
