Job summary
An opportunity has arisen to join the Medical Records Department based at Victoria Hospital.
You will be motivated, enthusiastic, have good communication skills and work well within a team. The maintenance of patient confidentiality and excellent customer care skills are essential to this post.
The hours of work are based over a two week rota and are as follows:
Week 1
Week 2
Mon
17:00-22:00
18:00-22:00
Tue
18:00-22:00
Wed
16:00-22:00 14:00-22:00
Thu
Fri 13:00-18:00
Sat
17:00-22:00
Sun
The job role requires you to cover absent colleagues' annual leave and sickness episodes. These can be at extremely short notice.
Main duties of the job
1. Collect and deliver Health Records for a variety of purposes as required from filing locations, wards and departments across the Trust ensuring they are appropriately prepared for the intended purpose including the accurate filing of documentation.
2. Ensure that all Health Record movements and locations are accurately recorded on Trust systems e.g. Patient Administration System (PAS)
3. Add and update patients' demographic information and attendance details both on Trust systems e.g. PAS and within the Health Record ensuring both the accuracy and completeness of the information recorded.
4. Sort and file referrals received into the department in readiness for filing into the Health Record during preparation stage.
5. Accurately sort and file Health Records using both numeric and alpha orders e.g.
- as part of the clinic preparation process.
- when returning Health Records to the departmental storage areas
About us
Blackpool Teaching Hospitals NHS Foundation Trust is ideally situated just a forty five minute drive from Manchester. The Trust provides services to the 440,000 residents of Blackpool, Fylde & Wyre and North Lancashire, as well as specialist tertiary care for Cardiac and Haematology patients.
As one of the United Kingdom's largest coastal resort, Blackpool has plenty to offer its residents -it's not just a good place to work; it's a great place to live. In addition to its bustling centre and historic seafront, the town is world famous for its many attractions, including the famous Blackpool Tower. Blackpool also offers a number of scenic cycling routes round our local parks and across the surrounding countryside, as well as boasting panoramic views of the coast on its picturesque Promenade. Further afield, Blackpool also benefits from less than three-hour connections via rail to Edinburgh in the north and London in the south.
Job description
Job responsibilities
1. Sort and appropriately action post coming into the department.
2. Handle queries and complaints in a timely and sympathetic manner calling upon the advice and assistance of the MRTM/MRM as appropriate.
3. To undertake any other ad-hoc activities as directed by the MRTM/MRM
Personal
1. The post holder will be required to undertake all duties allocated in a timely and satisfactory manner acting as an integral member of their assigned team.
2. Adhere to the Medical Records Procedure Manual and Training Plan correcting in good time any errors discovered to the satisfaction of the MRTM/MRM.
3. All post holders must be involved in and adaptable to future changes in the scope and location of their role, supporting health records processes and being receptive to change as the Trusts EPR and EDMS solutions develop and mature over time.
Updating patients details in their Health Record Folder and on the Trusts PAS system.
Please ensure you have read the attached full Job Description & Person Specification, before applying for the post and for further information.
Job description
Job responsibilities
1. Sort and appropriately action post coming into the department.
2. Handle queries and complaints in a timely and sympathetic manner calling upon the advice and assistance of the MRTM/MRM as appropriate.
3. To undertake any other ad-hoc activities as directed by the MRTM/MRM
Personal
1. The post holder will be required to undertake all duties allocated in a timely and satisfactory manner acting as an integral member of their assigned team.
2. Adhere to the Medical Records Procedure Manual and Training Plan correcting in good time any errors discovered to the satisfaction of the MRTM/MRM.
3. All post holders must be involved in and adaptable to future changes in the scope and location of their role, supporting health records processes and being receptive to change as the Trusts EPR and EDMS solutions develop and mature over time.
Updating patients details in their Health Record Folder and on the Trusts PAS system.
Please ensure you have read the attached full Job Description & Person Specification, before applying for the post and for further information.
Person Specification
Qualification Requirements
Essential
- Minimum 3 GCSE's at Grade C or above.
Desirable
Experience & skills
Essential
- Medical Records Department experience.
Desirable
- NHS (or similar size organization) experience
personal
Essential
- Conscientious
- Organised.
- Must be flexible to cover absence colleagues
Person Specification
Qualification Requirements
Essential
- Minimum 3 GCSE's at Grade C or above.
Desirable
Experience & skills
Essential
- Medical Records Department experience.
Desirable
- NHS (or similar size organization) experience
personal
Essential
- Conscientious
- Organised.
- Must be flexible to cover absence colleagues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Blackpool Teaching Hospitals NHS Foundation Trust
Address
Blackpool Teaching Hospitals
Whinney Heys Road
Victoria Hospital, Blackpool.
FY3 8NR
Employer's website
https://www.bfwh.nhs.uk/ (Opens in a new tab)
