Job summary
The ICT Project Manager is responsible for the day-to-day running of ICT Developments projects under their management on behalf of the relevant Project Board and within the constraints laid down by the board.
Work closely with Project Executives to manage projects effectively.
Plan and allocate resources to projects, from both within and outside the project team. This will require cross-departmental working and negotiation across various departments and organisations.
Critically evaluate the quality of project plans and the organisational capability and capacity to achieve the planned outcomes.
Monitor overall progress of projects on a day-to-day basis, resolving issues and initiating decisive and corrective action, including escalation, as appropriate.
Identify and mitigate any project risks ensuring that the minimum number of risks become issues, to include the provision of a comprehensive Risk log.
Manage identified issues within the project risks ensuring that each issue has an owner and corrective action is being undertaken, to include the provision of a comprehensive issue log.
Provide direct support to work-stream leads and take immediate and decisive action where the work-streams are failing to deliver products to time and quality.
Ensure that the various work streams complete tasks to the appropriate levels of quality, within the specified constraints of time and cost, in accordance with the project plan and governance arrangements.
Main duties of the job
As part of the journey to procure an Electronic Patient Record system it is vitally important that we maintain a standard of devices and their age. Therefore a need has been identified for a Project Manager to support the cyclic PC refresh programme .
Successful applicant will need to understand the critical path of projects and the overall programme, and make decisions regarding any necessary escalation to the Head of ICT Developments.
Provide regular reports to the Head of ICT Developments and Health Informatics Programme Board as a member of that group.
Support the Head of ICT Developments in robust budgetary management to ensure that value for money is achieved in implementing the programme, monitoring expenditures and costs against plan, and ensuring that benefits are realised.
Manage the dialogue and negotiations, including financial and operational matters, between the Trust and third-party suppliers as appropriate.
Act as the primary contact between the Trust and its chosen providers for the implementation of ICT Developments projects.
Manage effective communication with all stakeholders.
Proactively engage with staff at all levels and in all professional groups as appropriate, communicating complex and emotive ideas, negotiating and influencing the changes to deliver the identified benefits.
Ensure that all complex technical information is translated appropriately and conveyed to work stream leads and clinical services in a non-technical, understandable manner.
About us
Blackpool Teaching Hospitals NHS Foundation Trust is ideally situated just a forty five minute drive from Manchester. The Trust provides services to the 440,000 residents of Blackpool, Fylde & Wyre and North Lancashire, as well as specialist tertiary care for Cardiac and Haematology patients.
As one of the United Kingdom's largest coastal resort, Blackpool has plenty to offer its residents -it's not just a good place to work; it's a great place to live. In addition to its bustling centre and historic seafront, the town is world famous for its many attractions, including the famous Blackpool Tower. Blackpool also offers a number of scenic cycling routes round our local parks and across the surrounding countryside, as well as boasting panoramic views of the coast on its picturesque Promenade. Further afield, Blackpool also benefits from less than three-hour connections via rail to Edinburgh in the north and London in the south.
Job description
Job responsibilities
DUTIES AND RESPONSIBILITIES
- Produce and revise all project documentation including Detailed Implementation Plans (DIP) that cover the overall timeframe of relevant projects within the programme; addressing specific periods of key activities (e.g. go live planning).
- Work closely with Project Executives to manage projects effectively.
- Plan and allocate resources to projects, from both within and outside the project team. This will require cross-departmental working and negotiation across various departments and organisations.
- Critically evaluate the quality of project plans and the organisational capability and capacity to achieve the planned outcomes.
- Manage both the dependencies and the interfaces between other programmes/projects.
- Monitor overall progress of projects on a day-to-day basis, resolving issues and initiating decisive and corrective action, including escalation, as appropriate.
- Identify and mitigate any project risks ensuring that the minimum number of risks become issues, to include the provision of a comprehensive Risk log.
- Manage identified issues within the project risks ensuring that each issue has an owner and corrective action is being undertaken, to include the provision of a comprehensive issue log.
- Provide direct support to work-stream leads and take immediate and decisive action where the work-streams are failing to deliver products to time and quality.
- Ensure that the delivery of new products or services from the Trusts chosen provider(s) meets the requirements of the clinical services, to the necessary standards of quality and within the specified constraints of time and cost.
- Ensure that the various work streams complete tasks to the appropriate levels of quality, within the specified constraints of time and cost, in accordance with the project plan and governance arrangements.
- Maintain a comprehensive performance and reporting framework with which to keep the Project Executive, Project Board and the Head of ICT Developments regularly and fully apprised of progress against the project plan, including a summary of any key risks to delivery and actions taken to mitigate those risks.
- Understand the critical path of projects and the overall programme and make decisions regarding any necessary escalation to the Head of ICT Developments.
- Provide regular reports to the Head of ICT Developments and Health Informatics Programme Board as a member of that group.
- Support the Head of ICT Developments in robust budgetary management to ensure that value for money is achieved in implementing the programme, monitoring expenditures and costs against plan, and ensuring that benefits are realised.
- Manage the dialogue and negotiations, including financial and operational matters, between the Trust and third-party suppliers as appropriate.
- Act as the primary contact between the Trust and its chosen providers for the implementation of ICT Developments projects.
- Provide expert advice to clinical and operational leaders regarding necessary changes to working practices as part of the implementation of ICT Developments projects.
- Provide expert advice to clinical and operational leaders regarding the suitability and viability of existing and proposed electronic clinical systems.
- Manage effective communication with all stakeholders.
- Proactively engage with staff at all levels and in all professional groups as appropriate, communicating complex and emotive ideas, negotiating and influencing the changes to deliver the identified benefits.
- Ensure that all complex technical information is translated appropriately and conveyed to work stream leads and clinical services in a non-technical, understandable manner.
- Act in an advisory role to key decision-making forums, providing recommendations to the Head of ICT Developments.
- Deputise for the Head of ICT Developments where required and where appropriate.
- Represent the Trust at internal and external events where required.
For further information, please find the attached Job Description & Person Specification. Please ensure you have read these before applying for the post.
Job description
Job responsibilities
DUTIES AND RESPONSIBILITIES
- Produce and revise all project documentation including Detailed Implementation Plans (DIP) that cover the overall timeframe of relevant projects within the programme; addressing specific periods of key activities (e.g. go live planning).
- Work closely with Project Executives to manage projects effectively.
- Plan and allocate resources to projects, from both within and outside the project team. This will require cross-departmental working and negotiation across various departments and organisations.
- Critically evaluate the quality of project plans and the organisational capability and capacity to achieve the planned outcomes.
- Manage both the dependencies and the interfaces between other programmes/projects.
- Monitor overall progress of projects on a day-to-day basis, resolving issues and initiating decisive and corrective action, including escalation, as appropriate.
- Identify and mitigate any project risks ensuring that the minimum number of risks become issues, to include the provision of a comprehensive Risk log.
- Manage identified issues within the project risks ensuring that each issue has an owner and corrective action is being undertaken, to include the provision of a comprehensive issue log.
- Provide direct support to work-stream leads and take immediate and decisive action where the work-streams are failing to deliver products to time and quality.
- Ensure that the delivery of new products or services from the Trusts chosen provider(s) meets the requirements of the clinical services, to the necessary standards of quality and within the specified constraints of time and cost.
- Ensure that the various work streams complete tasks to the appropriate levels of quality, within the specified constraints of time and cost, in accordance with the project plan and governance arrangements.
- Maintain a comprehensive performance and reporting framework with which to keep the Project Executive, Project Board and the Head of ICT Developments regularly and fully apprised of progress against the project plan, including a summary of any key risks to delivery and actions taken to mitigate those risks.
- Understand the critical path of projects and the overall programme and make decisions regarding any necessary escalation to the Head of ICT Developments.
- Provide regular reports to the Head of ICT Developments and Health Informatics Programme Board as a member of that group.
- Support the Head of ICT Developments in robust budgetary management to ensure that value for money is achieved in implementing the programme, monitoring expenditures and costs against plan, and ensuring that benefits are realised.
- Manage the dialogue and negotiations, including financial and operational matters, between the Trust and third-party suppliers as appropriate.
- Act as the primary contact between the Trust and its chosen providers for the implementation of ICT Developments projects.
- Provide expert advice to clinical and operational leaders regarding necessary changes to working practices as part of the implementation of ICT Developments projects.
- Provide expert advice to clinical and operational leaders regarding the suitability and viability of existing and proposed electronic clinical systems.
- Manage effective communication with all stakeholders.
- Proactively engage with staff at all levels and in all professional groups as appropriate, communicating complex and emotive ideas, negotiating and influencing the changes to deliver the identified benefits.
- Ensure that all complex technical information is translated appropriately and conveyed to work stream leads and clinical services in a non-technical, understandable manner.
- Act in an advisory role to key decision-making forums, providing recommendations to the Head of ICT Developments.
- Deputise for the Head of ICT Developments where required and where appropriate.
- Represent the Trust at internal and external events where required.
For further information, please find the attached Job Description & Person Specification. Please ensure you have read these before applying for the post.
Person Specification
Education
Essential
- ICT related qualification to Degree level/or evidence of equivalent experience
- Project Management Certification or working towards - eg; PRINCE2, AGILE, MSP
Experience
Essential
- Minimum of 3 years experience of working in a project delivery environment
- Leadership and management experience in an ICT environment
- Experience of presenting complex information to large technical and non-technical audiences
- In depth understanding of modern technology in healthcare
- Experience of managing suppliers and stakeholders
- Evidence of preparing project documentation
- Knowledge of project management methodologies
- Knowledge of IT Legislation - eg: IG & Data Protection
Desirable
- Experience of NHS Computing
- Experience of dealing with clinical suppliers
- Experience of budget management
- Experience of working across organisations and with other agencies
Skills
Essential
- Excellent interpersonal and communication skills, to liaise effectively with senior personnel and multi-disciplinary teams, in both the NHS and private sector
- Is innovative and able to contribute to service development
- Self-motivated with the ability to work well under pressure and to deadlines
- Experience of using project management software to detail and track progress
- Experience of using risk management tools and techniques
- Ability to manage multiple projects to a successful conclusion
- Excellent oral and written communications
- Ability to manage multiple competing priorities at any one time and be responsive and receptive to change
- Ability to understand, analyse and interpret complex business issues and facilitate a resolution
- Self-motivated, proactive and innovative with a 'can do' attitude
- Procedural knowledge of project management processes and associated documents and ensure best practice is adhered to
Person Specification
Education
Essential
- ICT related qualification to Degree level/or evidence of equivalent experience
- Project Management Certification or working towards - eg; PRINCE2, AGILE, MSP
Experience
Essential
- Minimum of 3 years experience of working in a project delivery environment
- Leadership and management experience in an ICT environment
- Experience of presenting complex information to large technical and non-technical audiences
- In depth understanding of modern technology in healthcare
- Experience of managing suppliers and stakeholders
- Evidence of preparing project documentation
- Knowledge of project management methodologies
- Knowledge of IT Legislation - eg: IG & Data Protection
Desirable
- Experience of NHS Computing
- Experience of dealing with clinical suppliers
- Experience of budget management
- Experience of working across organisations and with other agencies
Skills
Essential
- Excellent interpersonal and communication skills, to liaise effectively with senior personnel and multi-disciplinary teams, in both the NHS and private sector
- Is innovative and able to contribute to service development
- Self-motivated with the ability to work well under pressure and to deadlines
- Experience of using project management software to detail and track progress
- Experience of using risk management tools and techniques
- Ability to manage multiple projects to a successful conclusion
- Excellent oral and written communications
- Ability to manage multiple competing priorities at any one time and be responsive and receptive to change
- Ability to understand, analyse and interpret complex business issues and facilitate a resolution
- Self-motivated, proactive and innovative with a 'can do' attitude
- Procedural knowledge of project management processes and associated documents and ensure best practice is adhered to
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
