Job summary
An opportunity has arisen to join the Foot & Ankle Surgery Department based at Whitegate Drive Health Centre.
You will be motivated, enthusiastic, have good communication skills and work well within a team. The maintenance of patient confidentiality and excellent customer care skills are essential to this post.
Full time position, covering Reception duties during operating hours of the service, requesting case notes from across the Trust, Audio transcription of patient letters utilising the trusts G2 system & to support an extremely busy Foot and ankle surgery service with other admin duties as dictated.
Please note that we reserve the right to close this advert early if a high number of applications are received.
Main duties of the job
Duties will include the retrieval of Health Record Folders, updating patient's details in their Health Record Folder and on the Trust's PAS/EMIS system, and Reception duties, to include prepping case notes for procedures and clinics and covering Reception duties, checking-in patients for procedures and outpatient clinics.
To work as part of the busy Administration team in the Foot and Ankle department at Whitegate Drive. This includes retrieving case notes from across the Trust on a daily basis, checking in patients for outpatient clinics and day case procedures and booking appointments.
Training on the Hospital Information System, will be provided.
Qualifications: 3 GCSE passes at level C or equivalent (to include English). ECDL qualification is desirable.
About us
We are a very busy Unit who thrive on giving the best patient care we possibly can. We are a friendly and motivated Team who work well together and are about to embark on a significant recovery programme.
Blackpool Teaching Hospitals NHS Foundation Trust is ideally situated just a forty five minute drive from Manchester. The Trust provides services to the 440,000 residents of Blackpool, Fylde & Wyre and North Lancashire, as well as specialist tertiary care for Cardiac and Haematology patients.
As one of the United Kingdom's largest coastal resort, Blackpool has plenty to offer its residents -it's not just a good place to work; it's a great place to live. In addition to its bustling centre and historic seafront, the town is world famous for its many attractions, including the famous Blackpool Tower. Blackpool also offers a number of scenic cycling routes round our local parks and across the surrounding countryside, as well as boasting panoramic views of the coast on its picturesque Promenade. Further afield, Blackpool also benefits from less than three-hour connections via rail to Edinburgh in the north and London in the south.
Job description
Job responsibilities
Duties and Responsibilities (including but not limited to):
- To request patient case notes from across the Hospital and associated peripheral hospitals.
- Ensuring Health Record folders are traced to the location held on the hospitals electronic HISS system.
- Prepare case notes for clinic/day case theatre admission.
- Reception duties to be covered in a polite and professional manner
- Admit and process patient attendance within the associated clinics
- To ensure a referral letter is available within the Health Record folder for new patients attending an outpatient appointment.
- To add and amend administrative information (e. g updating the patients demographic details) regarding patients both on the HISS/EMIS system and within Health Record folder ensuring both the accuracy and completeness of the information required.
- To correct in good time any errors discovered to the satisfaction of the Directorate Support Manager.
- Update the Hospital Information System to reflect the correct patient details
- Ensure that all duties allocated are completed in a timely and satisfactory manner
- Offer general support to the Foot & Ankle Secretary.
- Liaise with, and work in harmony with, other areas of the Trust to promote patient experience
- To be an integral member of their assigned team.
- To adhere to the Medical Records Procedures.
- Answering the phone, taking messages and acting upon the messages for both out patient and day case attendances
- Constantly review admin processes and consider ways in which to improve them
- Comply with the job description statement
- The post holder must comply with all relevant policies, procedures and training requirements
- To undertake any other ad-hoc activities as directed.
Please read the Job Description & Person Specification before applying for this post.
Job description
Job responsibilities
Duties and Responsibilities (including but not limited to):
- To request patient case notes from across the Hospital and associated peripheral hospitals.
- Ensuring Health Record folders are traced to the location held on the hospitals electronic HISS system.
- Prepare case notes for clinic/day case theatre admission.
- Reception duties to be covered in a polite and professional manner
- Admit and process patient attendance within the associated clinics
- To ensure a referral letter is available within the Health Record folder for new patients attending an outpatient appointment.
- To add and amend administrative information (e. g updating the patients demographic details) regarding patients both on the HISS/EMIS system and within Health Record folder ensuring both the accuracy and completeness of the information required.
- To correct in good time any errors discovered to the satisfaction of the Directorate Support Manager.
- Update the Hospital Information System to reflect the correct patient details
- Ensure that all duties allocated are completed in a timely and satisfactory manner
- Offer general support to the Foot & Ankle Secretary.
- Liaise with, and work in harmony with, other areas of the Trust to promote patient experience
- To be an integral member of their assigned team.
- To adhere to the Medical Records Procedures.
- Answering the phone, taking messages and acting upon the messages for both out patient and day case attendances
- Constantly review admin processes and consider ways in which to improve them
- Comply with the job description statement
- The post holder must comply with all relevant policies, procedures and training requirements
- To undertake any other ad-hoc activities as directed.
Please read the Job Description & Person Specification before applying for this post.
Person Specification
Qualification Requirements
Essential
- Minimum 3 GCSE's at Grade C or above.
- A good command of the English Language
Desirable
Experience & Skills
Essential
- oComputer literate with experience of MS Office software
- oGood literacy and numeracy skills
- oExcellent organisational skills
- oAbility to follow simple instructions and procedures
- oAbility to work unsupervised
Desirable
- Medical Records Department experience.
- Reception experience
- NHS or similar organisation experience.
Attitudes
Essential
- Ability to work under pressure.
- Willingness to be flexible to meet departmental needs.
- Self-motivated.
- Able to use own initiative.
- Diplomatic & tactful when dealing with members of the public.
- Efficient & Enthusiastic
Desirable
- Knowledge of the Blackpool Way & Foundation Trust
Person Specification
Qualification Requirements
Essential
- Minimum 3 GCSE's at Grade C or above.
- A good command of the English Language
Desirable
Experience & Skills
Essential
- oComputer literate with experience of MS Office software
- oGood literacy and numeracy skills
- oExcellent organisational skills
- oAbility to follow simple instructions and procedures
- oAbility to work unsupervised
Desirable
- Medical Records Department experience.
- Reception experience
- NHS or similar organisation experience.
Attitudes
Essential
- Ability to work under pressure.
- Willingness to be flexible to meet departmental needs.
- Self-motivated.
- Able to use own initiative.
- Diplomatic & tactful when dealing with members of the public.
- Efficient & Enthusiastic
Desirable
- Knowledge of the Blackpool Way & Foundation Trust
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
