Job summary
An exciting opportunity has arisen for an HIV administrator to join the HIV team in Lancaster.
The Lancashire and South Cumbria HIV service is a busy service with a cohort of around 1400 patients. The service is provided by Blackpool Teaching Hospital Trust and provides Clinics across 4 sites in Blackpool, Preston, Burnley, Lancaster and South Cumbria
We are looking for a motivated and enthusiastic HIV Administrator in Lancaster to work in our HIV service in North Lancashire and South Cumbria sites.
Experience working in a sexual health and HIV is desirable but not essential.
The post holder will work closely with the HIV service manager and Clinical nurse specialists and Health Care assistants in each locality.
This is a 20 hour post to be worked over three days.
The candidate must have excellent communication skills, both written and verbal. They will need to be well organised and to be able to manage a busy work schedule. They will be expected to work in both the Acute Trust and the Community/Outreach setting.
Main duties of the job
The post holder will provide comprehensive administrative support to the HIV service in North Lancashire and South Cumbria based at Waterview Clinic. They will support the Consultants and clinical nurse specialists with administrative aspects of results management, repeat prescriptions, patient recalls, HARs entries and data checking.
Additionally the post holder will provide administrative support to South Cumbria, Lancashire and Blackpool HIV service.
Please see the person specification for the criteria required for this role.
About us
Blackpool Teaching Hospitals NHS Foundation Trust is situated on the west coast of Lancashire and offers a full range of District Hospital services and Community Health services to this population.
Commitment to undertake ongoing in-service training and development is essential. You should be motivated, keen to learn and ready to embrace change. Our commitment to you is to provide the environment for this to happen an ensure that you are part of a defined preceptorship programme.
If you are motivated to deliver high standards of care and have the personal qualities and characteristics as outlined in the Blackpool person then this could be the post for you.
The Lancashire and South Cumbria HIV service is a busy service with a cohort of around 1400 patients. The service is provided by Blackpool Teaching Hospital Trust and provides Clinics across 4 sites in Blackpool, Preston, Burnley, Lancaster and South Cumbria
Job description
Job responsibilities
- To prioritise own workload as appropriate ensuring that urgent tasks are completed promptly and to ensure the needs of the service are met.
- Use all IT packages available including Word, Excel, PowerPoint, Email, Internet and the dedicated software system known as Lilie.
- Assist in the co-ordination and administration of repeat prescriptions for patients ensuring medication is available timely
- Work closely with the HIV pharmacist across the south Cumbria and Lancashire service.
- Work closely with and cover during times of sickness and leave the HCAs role in prescription/stock level management.
- Enter HARs data and correct errors before submission
- Ensure clinical results are processed and filed having been reviewed by appropriate clinician/CNS
- Complete purchase orders on trust ordering system and ensuring invoices are raised and organise payment for events.
- Attend training events providing administration support for course facilitators
- To produce accurate quality typewritten work via shorthand/dictation, audio or copy typing.
- Manage electronic diaries arranging meetings, events and 1:1
- Assist HIV Team & CNS with Patient recall system
Please ensure you have read the attached Job Description & Person Specification for a full description.
Job description
Job responsibilities
- To prioritise own workload as appropriate ensuring that urgent tasks are completed promptly and to ensure the needs of the service are met.
- Use all IT packages available including Word, Excel, PowerPoint, Email, Internet and the dedicated software system known as Lilie.
- Assist in the co-ordination and administration of repeat prescriptions for patients ensuring medication is available timely
- Work closely with the HIV pharmacist across the south Cumbria and Lancashire service.
- Work closely with and cover during times of sickness and leave the HCAs role in prescription/stock level management.
- Enter HARs data and correct errors before submission
- Ensure clinical results are processed and filed having been reviewed by appropriate clinician/CNS
- Complete purchase orders on trust ordering system and ensuring invoices are raised and organise payment for events.
- Attend training events providing administration support for course facilitators
- To produce accurate quality typewritten work via shorthand/dictation, audio or copy typing.
- Manage electronic diaries arranging meetings, events and 1:1
- Assist HIV Team & CNS with Patient recall system
Please ensure you have read the attached Job Description & Person Specification for a full description.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent in English Language and Mathematics
- NVQ level 3 or equivalent
- Audio typing/word processing experience
- EDCL (or equivalent)
Experience
Essential
- Previous experience in clerical setting
- Proven experience of dealing with general public
- Knowledge of administrative procedures
Desirable
- Previous work in health care setting i.e. hospital/community
- Experience of multi-disciplinary team working
Skills
Essential
- Evidence of good communication abilities both written and verbal
- Ability to prioritize own work load and work on own initiative
- Ability to work as part of a team
- Proven computer/IT skills
- Organizational skills
- Clear understanding of confidentiality guidance
- Ability to relate to a diverse range of people
- Identify own limitations and ask for support and advice when necessary
Personal Qualities
Essential
- Open minded and non-judgmental attitude
- Ability to work under pressure
- Flexible and adaptable - ability to cover for annual/sickness leave and evenings when required
- Enthusiastic
- Good interpersonal skills
- Approachable
- Good health record
- Ability to travel between sites
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent in English Language and Mathematics
- NVQ level 3 or equivalent
- Audio typing/word processing experience
- EDCL (or equivalent)
Experience
Essential
- Previous experience in clerical setting
- Proven experience of dealing with general public
- Knowledge of administrative procedures
Desirable
- Previous work in health care setting i.e. hospital/community
- Experience of multi-disciplinary team working
Skills
Essential
- Evidence of good communication abilities both written and verbal
- Ability to prioritize own work load and work on own initiative
- Ability to work as part of a team
- Proven computer/IT skills
- Organizational skills
- Clear understanding of confidentiality guidance
- Ability to relate to a diverse range of people
- Identify own limitations and ask for support and advice when necessary
Personal Qualities
Essential
- Open minded and non-judgmental attitude
- Ability to work under pressure
- Flexible and adaptable - ability to cover for annual/sickness leave and evenings when required
- Enthusiastic
- Good interpersonal skills
- Approachable
- Good health record
- Ability to travel between sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
