Job summary
To support the Directorate Manager in ensuring data quality in Theatres and ensure corrective action is taken where data quality problems are detected. Work closely with the Directorate Managers (DMs), Assistant Directorate Managers (ADMs), Directorate Support Managers (DSMs) and Head of Departments (HODs) for Anaesthesia and Surgery to ensure the efficient and effective delivery of services. To review current Theatre scheduling and maximise Theatre potential with available capacity for all Surgical procedures. Understanding of performance targets for Theatres working closely with the other DMs, ADMs and DSMs for the Directorate to ensure targets are met. To support the DMs/HODs in the management of additional Theatre sessions. Attendance at Directorate Meetings/ Divisional Meetings as and when required.
To become familiar with the Operational requirements of Critical care and support the DM / HOD / ADM in the delivery of the service.
Main duties of the job
- To issue the daily theatre listings within General and Ophthalmology Theatres.
- Preparation and participation in weekly Scheduling meetings.
- Preparation of the Theatres Performance weekly report.
- Participation in the weekly 6-4-2 rota meetings.
- Amend theatre templates on ORMIS.
- Raise purchase orders on Oracle.
- Complete assignment change forms for Anaesthetics and Critical Care.
- Monitor surgical high care and critical care beds.
- Track/approve WLI payments for Anaesthetics and Critical Care
- Cover in the absence of the Anaesthetic Secretary, plus monitor attendance and complete appraisal
- Attend both General and Ophthalmology Theatres to ensure the theatre lists have commenced and record reasons for late starts.
- Record on the day cancellations in General and Ophthalmology Theatres and send a daily report, requesting more details around the reason for the cancellation and could it have been avoided.
About us
Blackpool Teaching Hospitals NHS Foundation Trust is seeking to appoint a Directorate Support Manager for the Theatres Directorate, covering General Theatres, Ophthalmology Theatres, Anaesthetics and Critical Care.
This is an exciting opportunity for a highly motivated individual with experience in the operating theatre setting to work with the senior team and Heads of Departments to maximise Theatre potential to meet current demands.
This work will include ensuring effective theatre utilisation and performance, the development and implementation of robust information management systems within Theatres and the preparation and presentation of reports to the Directorate.
You will be expected to facilitate scheduling and rota meetings and support the directorate in delivering a high quality efficient service.
Job description
Job responsibilities
- Review current Theatre scheduling and maximise Theatre potential with available capacity for all Surgical procedures.
- Understanding of performance targets for Theatres working closely with the other DMs/ADMs/DSMs for the Directorate to ensure targets are met.
- Review performance management across the Theatre service supporting the DM/ADM to embed a culture of continual assessment and improvement where required.
- To support services within the Divisions to run smoothly on a day-to-day basis.
- Support the DM/ADM in maintaining an accurate and up to date Theatre schedule through close working with the DMs/ADMs/DSMs/Rota co-ordinators for Surgery and Anaesthetics.
- Use of IT and data analysis skills to report on Utilisation, cancellations, late starts, early finishes and overall Performance in Theatres.
- Ability to use software and systems i.e. HISS, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook, Oracle, HealthRoster, ORMIS and the additional payment system.
- Manage own workload with limited managerial support using your own initiative, interpreting policies and data with a specialist knowledge of the are you work in.
Job description
Job responsibilities
- Review current Theatre scheduling and maximise Theatre potential with available capacity for all Surgical procedures.
- Understanding of performance targets for Theatres working closely with the other DMs/ADMs/DSMs for the Directorate to ensure targets are met.
- Review performance management across the Theatre service supporting the DM/ADM to embed a culture of continual assessment and improvement where required.
- To support services within the Divisions to run smoothly on a day-to-day basis.
- Support the DM/ADM in maintaining an accurate and up to date Theatre schedule through close working with the DMs/ADMs/DSMs/Rota co-ordinators for Surgery and Anaesthetics.
- Use of IT and data analysis skills to report on Utilisation, cancellations, late starts, early finishes and overall Performance in Theatres.
- Ability to use software and systems i.e. HISS, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook, Oracle, HealthRoster, ORMIS and the additional payment system.
- Manage own workload with limited managerial support using your own initiative, interpreting policies and data with a specialist knowledge of the are you work in.
Person Specification
Evidence
Essential
- Appropriate degree or equivalent level of experience
Experience
Essential
- Experience of working as an operational manager
- Competent in organising and managing priorities
- Able to support team under pressure
- Experience of managing change and developing practice
- NHS experience
- Ability to create data reports using Excel
Desirable
- Previous experience within a theatre / invasive theatre environment
- Ability to present data reports
- Audit involvement
Skills
Essential
- Problem solving ability
- Broad knowledge of NHS Information & IT systems
- Excellent communicator
- Able to support team under pressure
Person Specification
Evidence
Essential
- Appropriate degree or equivalent level of experience
Experience
Essential
- Experience of working as an operational manager
- Competent in organising and managing priorities
- Able to support team under pressure
- Experience of managing change and developing practice
- NHS experience
- Ability to create data reports using Excel
Desirable
- Previous experience within a theatre / invasive theatre environment
- Ability to present data reports
- Audit involvement
Skills
Essential
- Problem solving ability
- Broad knowledge of NHS Information & IT systems
- Excellent communicator
- Able to support team under pressure
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
