Job summary
Lilie Lead Administrator/ Sexual Health PA, Band 4 (pending ACF job matching review) based at Fatima Health Centre, Preston
Blackpool and Lancashire sexual services are a busy service with 9 clinical teams. The service is provided by Blackpool Teaching Hospital Trust and provides clinics in numerous sites across Lancashire and Blackpool.
We are looking for a motivated and enthusiastic administrator preferable with experience of working in a NHS or healthcare environment and knowledge of the dedicated GU Medicine IT system ie Lilie is highly desirable but not essential.
Main duties of the job
The post holder is responsible for developing, maintaining and administering localised electronic systems to enable the collection and provision of accurate clinical data from all departments within Sexual Health Services. To ensure that all patient and activity data is correctly entered by the relevant clerks on all patient based electronic systems. and other general administrative duties, providing and receiving complex or sensitive information, which may be seen as complicated by staff.
The post holder must possess excellent communication, organisational and keyboard skills, be methodical with a keen eye for detail and to work on own initiative working to tight deadlines. The post holder will also need experience of Microsoft Word and Excel to collect and present information. It is essential that the post holder uses initiative compatible to the role and it is vital that confidentiality is maintained at all times.
The post holder will provide a comprehensive personal assistant and administrative service to the Head of Sexual Health Service.
About us
The post is 37.5 hrs Monday to Fridays. The base is Fatima Health Centre, Preston, But travel to other site in Lancashire and Blackpool may be required. Some remote working may be negotiable
Job description
Job responsibilities
- The post holder will preferably have at least two years experience in an information technology/ Admin role along with the ability to follow a range of work procedures, which sometimes can be non routine.
- The post holder must be able to plan and organise their own workload in order to meet tight, daily, weekly, monthly deadlines for a range of demanding information requirements.
- The post holder must have advanced Microsoft Office skills in particular Excel along with experience of query tools such as Microsoft Access/Crystal Reports.
- The post will preferably have experience of the Lilie EPR system with in a sexual health setting, however this is not essential as training can be given.
Job description
Job responsibilities
- The post holder will preferably have at least two years experience in an information technology/ Admin role along with the ability to follow a range of work procedures, which sometimes can be non routine.
- The post holder must be able to plan and organise their own workload in order to meet tight, daily, weekly, monthly deadlines for a range of demanding information requirements.
- The post holder must have advanced Microsoft Office skills in particular Excel along with experience of query tools such as Microsoft Access/Crystal Reports.
- The post will preferably have experience of the Lilie EPR system with in a sexual health setting, however this is not essential as training can be given.
Person Specification
EDUCATION AND QUALIFICATIONS
Essential
- oEducated to GCSE level or equivalent
Desirable
- oTo be familiar and have working knowledge of Crystal Reporting, version 10 or similar
EXPERIENCE AND KNOWLEDGE
Essential
- oExperience of multi-disciplinary team working
- oAt least 2 years' experience in an information and technology / Admin role
- oAnalytical and problem-solving skills
- oExperience of minute taking
- oExperience of coordinating and managing electronic diary system
Desirable
- oExperience in a sexual health setting
SKILLS AND ABILITY
Essential
- oIn-depth working knowledge of IT skills using a variety of packages including Microsoft Office, Excel, PowerPoint, Word, Access and able to link all applications in the manipulation of data
- oExcellent communication skills both written and verbal
Desirable
- oKnowledge of dedicated computer system e.g. lillie
Personal Qualities/requirements
Essential
- oThe ability to work as an effective team member but able to work unsupervised
- oGood organisational/time management skills
- oOpen minded and non-judgmental attitude
- oAbility to travel between sites
Person Specification
EDUCATION AND QUALIFICATIONS
Essential
- oEducated to GCSE level or equivalent
Desirable
- oTo be familiar and have working knowledge of Crystal Reporting, version 10 or similar
EXPERIENCE AND KNOWLEDGE
Essential
- oExperience of multi-disciplinary team working
- oAt least 2 years' experience in an information and technology / Admin role
- oAnalytical and problem-solving skills
- oExperience of minute taking
- oExperience of coordinating and managing electronic diary system
Desirable
- oExperience in a sexual health setting
SKILLS AND ABILITY
Essential
- oIn-depth working knowledge of IT skills using a variety of packages including Microsoft Office, Excel, PowerPoint, Word, Access and able to link all applications in the manipulation of data
- oExcellent communication skills both written and verbal
Desirable
- oKnowledge of dedicated computer system e.g. lillie
Personal Qualities/requirements
Essential
- oThe ability to work as an effective team member but able to work unsupervised
- oGood organisational/time management skills
- oOpen minded and non-judgmental attitude
- oAbility to travel between sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
