Medical Secretary

Job summary

An exciting opportunity has arisen for experienced Medical Secretary to join and support the Community Medicine team within PCCT.

The post holder will be responsible for all secretarial and administrative duties for community medicine specialties. The ideal candidate should be able to provide a comprehensive and efficient secretarial service to the team and ensure records are kept up to date and accurate.

You should be able to demonstrate good communication and organisational skills, along with a flexible approach to duties. You should also hold relevant secretarial or audio typing qualifications to ensure you are successful to the interview stage.

You will be required to organise and prioritise your own workload and balance this with the demands of the role.

Knowledge and experience within the health sector would be beneficial.

Main duties of the job

• To provide full and comprehensive secretarial and administrative service to the Community medicine specialties.
• Support specialties when required with dashboard validation and drafting of clinic letters/complaint responses.
• Prioritising and distributing post and taking action where appropriate by obtaining additional information or files.
• Drafting and typing correspondence, reports, memos, e-mails, minutes and other documentation as required.
• Develop a sound knowledge of the structure of the Directorate in order to distribute information correctly and communicate effectively.
• To maintain accurate diaries, bring forward and e-mail management system(s), either electronically or manually as required by the Directorate/Specialties.
• To co-ordinate both internal and external meetings and functions on behalf of the management team, including sourcing and securing appropriate venues, preparing and circulating agendas and relevant enclosures from information received, ensuring equipment is available and organising refreshments.
• To attend meetings and take, produce and circulate accurate, complex minutes.
• To deal appropriately with enquiries by letter, fax, e-mail and telephone from staff, external parties and other departments.

About us

Sandwell and West Birmingham NHS Trust (SWBT) is an integrated careorganisation with a budget of approximately £600 million and over 7,000 staff. Diversity and social care is at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban centre that demands massive regeneration and has substantial premature mortality.

Our new acute hospital, the Midland Metropolitan University Hospital (MMUH), opens in 2024 and will provide care to our local population from first class, purpose-built premises.As a result, the base of this role may change to MMUH from 2024 (or beyond). If this is applicable to your role, you will be informed during the recruitment process and continuing your application with this understanding.The development of the new hospital will play an important role in the regeneration of the wider area and in improving the lives of local people and reducing health inequalities.

We have three newly emerging strategic objectives:

1. Our People - to cultivate and sustain happy, productive and engaged staff
2. Our Patients - to be good or outstanding in everything we do
3. Our Population - to work seamlessly with our partners to improve life

Employer details

Employer name

Sandwell and West Birmingham NHS Trust

Address

SWB NHS Trust - Clinical Immunology/Diabetes Teams

City Hospital

Dudley Rd, Birmingham

B18 7QH

Employer's website

https://www.swbh.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

Sandwell and West Birmingham NHS Trust

Address

SWB NHS Trust - Clinical Immunology/Diabetes Teams

City Hospital

Dudley Rd, Birmingham

B18 7QH

Employer's website

https://www.swbh.nhs.uk/ (Opens in a new tab)

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