Secretary / Assistant Health and Wellbeing Co-ordinator

Sandwell and West Birmingham NHS Trust

This job is now closed

Job summary

An exciting opportunity for a full-time Secretary / Health and Wellbeing Administrator to join our dynamic team in Occupational Health. We are looking for organised and proactive individual who wants to provide the best customer service to our patients and staff.This is a very busy and varied role which will suit candidates who are able to work autonomously and as part of a team as they have supervisory responsibilities for the administration team.

Candidates will have a good level of previous secretarial experience to a high level along with excellent computer skills and knowledge. All areas of microsoft are essential

**PREVIOUS APPLICANTS NEED NOT APPLY**

Main duties of the job

This is a split role whereby there is a requirement to offer comprehensive, confidential and high level secretarial and administrative support to the Occupational Health and Wellbeing Service.

The individual should be able to work well under pressure, work well on their own initiative, but also work well within a team, and their contributionwill make a direct and positive contribution to the organisation of work.

About us

Sandwell and West Birmingham NHS Trust (SWBT) is an integrated careorganisation with a budget of approximately £600 million and over 7,000 staff. Diversity and social care is at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban centre that demands massive regeneration and has substantial premature mortality.

Our new acute hospital, the Midland Metropolitan University Hospital (MMUH), opens in 2024 and will provide care to our local population from first class, purpose-built premises.As a result, the base of this role may change to MMUH from 2024 (or beyond). If this is applicable to your role, you will be informed during the recruitment process and continuing your application with this understanding.The development of the new hospital will play an important role in the regeneration of the wider area and in improving the lives of local people and reducing health inequalities.

We have three newly emerging strategic objectives:

Our People - to cultivate and sustain happy, productive and engaged staff
Our Patients - to be good or outstanding in everything we do
Our Population - to work seamlessly with our partners to improve live

Date posted

16 April 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year Per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

381-CO-5825045-A

Job locations

SWB NHS Trust

Courtyard Gardens

West Bromwich

B71 4HJ

Job description

Job responsibilities

Please see the attached Job Description and Person Specification for full details on what this role entails.

Job description

Job responsibilities

Please see the attached Job Description and Person Specification for full details on what this role entails.

Person Specification

Qualifications

Essential

NVQ 3 Business/Administration or equivalent
Recognised typing qualification (e.g. RSA III or equivalent
Good standard of general education including GCSE's (or equivalent) in English & Maths at grades A-C.

Knowledge

Essential

Demonstrate ability to create and produce surveys and process data
Demonstrate ability to create leaflets and flyers to promote the Wellbeing Service
Demonstrate ability to compile accurate recording and entry of data.
Demonstrate ability to undertake and produce complex minutes at meeting

Desirable

Knowledge of NHS supply system ordering via iProcument
Experience of working within a patient / customer facing role

Experience

Essential

Ability to organise own workload effectively and without supervision
Ability to supervise administration / reception staff / ability to delegate work flow
Excellent organisational skills.
Ability to deal with complaints.
Demonstrable secretarial/administrative experience
Excellent knowledge of working on a variety of databases

Desirable

Experience of working within a patient / customer facing role
Experience within NHS or similar setting

Person Specification

Qualifications

Essential

NVQ 3 Business/Administration or equivalent
Recognised typing qualification (e.g. RSA III or equivalent
Good standard of general education including GCSE's (or equivalent) in English & Maths at grades A-C.

Knowledge

Essential

Demonstrate ability to create and produce surveys and process data
Demonstrate ability to create leaflets and flyers to promote the Wellbeing Service
Demonstrate ability to compile accurate recording and entry of data.
Demonstrate ability to undertake and produce complex minutes at meeting

Desirable

Knowledge of NHS supply system ordering via iProcument
Experience of working within a patient / customer facing role

Experience

Essential

Ability to organise own workload effectively and without supervision
Ability to supervise administration / reception staff / ability to delegate work flow
Excellent organisational skills.
Ability to deal with complaints.
Demonstrable secretarial/administrative experience
Excellent knowledge of working on a variety of databases

Desirable

Experience of working within a patient / customer facing role
Experience within NHS or similar setting

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.